County Clerk

 In response to the State of Oklahoma declaration of a State of Emergency regarding COVID-19 pandemic, the Kay County Commissioners have declared a State of Emergency for Kay County and under that declaration have CLOSED the Kay County Courthouse to the public until further notice. The County Clerk’s office will continue to provide excellent service to our citizens and customers to fulfill all the duties of this office. To file land records such as deeds, etc. you may mail documents along with the fees to Kay County Clerk, P. O. Box 450, Newkirk, OK 74647. To obtain copies of land records for personal use, you may sign up at okcountyrecords.com or e-mail. To find e-mail addresses, land records or other needs, please look over our website at: www.courthouse.kay.ok.us, Government-Departments-County Clerk. As always, you may call (580) 362-2537 or e-mail me with any questions or concerns at tammyreese47@gmail.com.

As Kay County Clerk it is my job to provide a courteous and helpful atmosphere that instills public confidence and trust to all who visit this office. My goal for this website is to extend the same helpful and accurate information online that you can receive by visiting the courthouse. I hope you find this website beneficial and would welcome any questions or concerns you may have. This is never meant to replace the personal service you receive from our office, just an extension of our service to you.

As always I am committed to the preservation, protection and maintenance of our Kay County records from patents issued in the land run to the documents filed today. It is an honor to serve the people of Kay County and thank you for allowing me to be your County Clerk.

Duties & Responsibilities

The office of County Clerk is a Constitutional office. The duties of the County Clerk are governed by Oklahoma Statutes.

Record Keeper

The County Clerk serves as records keeper for the County, all documents relating to real estate i.e.:

  • Deeds
  • Judgements
  • Liens
  • Military discharge records
  • Mineral interests
  • Mortgages
  • Plats
  • State and Federal tax liens

The Clerk's office receives, records, and preserves these records, indefinitely, both in the office and electronically. All records are open to the public under the State's Open Records Act.

Additional Responsibilities

  • Accounts payable
  • County payroll
  • Inventory
  • Preparing the Monthly and Annual Financial Reports
  • Processing Purchase Orders/Bids

Secretary

The County Clerk is also the secretary for several boards including:

  • Board of County Commissioners
  • E911
  • Excise Board
  • Equalization Board
  • Tax Roll Correction Board
  • Justice Facilities Authority
  • Kay County Home Finance Authority
  • Kay County Public Building Authority

County Leadership Classes Visit the Courthouse