Monday, March 3, 2003

Newkirk, Oklahoma

The Board of County Commissioners of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 3, 2003, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 28, 2003 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Leven called the meeting to order. Those present were as follows: Wayne Leven, Chairman; Laile Wilson, Vice-Chairman; Dee Schieber, Member; David Davis, Ponca City News; Craig Countryman, Sheriff; Dennis Bonewell, Emergency Management Director; Phil Ross, Assistant District Attorney; David Haynes; Dusty Birdsong, ACCO; Pat Schieber, Treasurer; Glenda Emerson, Court Clerk; Judy Barnes, Assessor; Carol Stafford, Election Board Secretary; Pam Goodno, County Clerk and Secretary; and Carrie Glaser, Deputy County Clerk.

Motion was made by Wilson and seconded by Schieber approving minutes from the February 25, 2003 meeting. Motion carried: Leven, aye; Wilson, aye; Schieber, aye.

Motion was made by Schieber and seconded by Wilson approving resolution notifying ODOT of bridge load postings. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-124)

Motion was made by Schieber and seconded by Wilson approving resolution depositing funds into the Highway Cash Fund as follows:

Ranch Drive Rural Fire District Assn - $790.00 (ck#1097)

NODA Grant for electrical work, Fire Dept share – District #1

Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-125)

Motion was made by Wilson and seconded by Schieber approving resolution depositing funds into the Abuse Prevention Cash Fund as follows:

Court Unappropriated Trust Fund - $68.80 (vo#17922)

Juror Donation

Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-126)

Motion was made by Schieber and seconded by Wilson approving resolution proclaiming the month of March as Severe Weather Awareness Month in Kay County. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-127)

Motion was made by Wilson and seconded by Schieber approving resolution disposing of the following equipment listed on the Treasurer’s inventory:

Printer – Traded, Galaxie Business

Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-128)

The Board reviewed the Five Year Construction Plan for Kay County. After discussion, motion was made by Schieber and seconded by Wilson approving resolution and Five Year Construction Plan for Federal Fiscal Years 2003 through 2007. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-129)

Motion was made by Wilson and seconded by Schieber approving Programming Resolution for Federal Bridge Replacement Project, Bridge #36E0220N3340000. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Resolution #2,3-130)

Motion was made by Schieber and seconded by Wilson to table any action concerning transfer of appropriations submitted by the Election Board until closer to the election to be held in May, 2003 for the following accounts:

Election Board Personal Services - $150.00

Election Board Maintenance - $14,998.68

Motion carried: Leven, aye; Wilson, aye; Schieber, aye.

Motion was made by Wilson and seconded by Schieber approving the following transfer of appropriations within the Training Fund:

Equipment to Training - $500.00

Motion carried: Leven, aye; Wilson, aye; Schieber, aye.

Motion was made by Schieber and seconded by Wilson authorizing Chairman to sign Election Board Salary Reimbursement Claim in the amount of $3548.27. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Claim file)

Motion was made by Schieber and seconded by Wilson approving Title Page for the Waverly Road Project. Motion carried: Leven, aye; Wilson, aye; Schieber, aye. (Project file)

The County Officers met with the Board and Dusty Birdsong, ACCO Director, to discuss the Kay County Employee Personnel Policy Handbook as revised. Revisions were reviewed and action was tabled until the revisions are made in the handbook and accepted by the County Officers.

10:00 a.m. – Bid Opening

Bids were received as follows:

Bid #19 – Miscellaneous, Selling Sheriff’s Cars

AB Auto Connection - $2527.00

Dixie Surplus Machinery - $2378.00

Linus Rexford - $1599.00

Grace Quality Used Cars - $1757.00

Motion was made by Wilson and seconded by Leven accepting the bid from AB Auto Connection in the amount of $2527.00 for the sale of the Sheriff’s Car, 1 1999 Ford Crown Victoria, per Bid #19, Miscellaneous, Selling Sheriff’s Cars, opened 3-3-03. Motion carried: Leven, aye; Wilson, aye. (Bid file)

The following Reports/Correspondence were noted:

Collins, etal: Notice, CJ-2002-145PC

District #1 Consumable Item Report – Jan/Feb 2003 (Exhibit A)

Trash Cop Monthly Report – February 2003 (Exhibit B)

The following purchase orders were approved for payment:

FY2003 PURCHASE ORDERS:

GENERAL FUND, MAINT.: 31, Caskey Pest Control-$50.00; 37, Staples-$38.56; 457, Sonny Cannon Auto Plaza-$100.00; 2043, Walmart-$86.15; 2566, Southwest Business-$104.33; 2777, Kay Office-$71.00; 2870, Quality Water-$20.00; 3085, Eastern Oklahoma Youth Services-$2182.54; 3091, Tonkawa News-$34.90; 3103, Kay Office-$585.00; 3107, City of Newkirk-$5612.27; 3138, City of Newkirk-$10.00; 3145, Grace Memorial Chapel-$350.00; 3146, OSU/CLGT-$80.00; 3160, Cingular Wireless-$354.30; 3161, Electronic Dictation of Tulsa-$172.00; 3164, SBC-$356.94; 3165, Quality Water-$29.50; 3167, Ponca City News-$76.00; 3168, Kay Office-$585.00; 3169, SBC-$161.86; 3171, SBC-$204.03; 3172, SBC-$208.07; 3193, SBC-$207.72; COUNTY AUDIT: 3104, SA&I-$1044.13; TRAVEL: 2581, Biltmore Hotel-$116.00; 2619, Biltmore Hotel-$190.75; 2751, Biltmore Hotel-$232.00; 3153, Pat Schieber-$9.06; 3154, Christy Kennedy-$15.12; 3194, Bart Cardwell-$332.28

HIGHWAY FUND, MAINT.: 2038, Pioneer Hydraulics-$194.04; 2283, Blackwell True Value Hardware-$24.59; 2479, Blackwell Auto Supply-$470.65; 2489, Kelle Oil-$1005.75; 2710, Southwest Business-$91.79; 2712, Cintas-$761.49; 2716, Western Uniform Service-$373.38; 2906, Lam Communications-$94.50; 2929, MCPC-$52.01; 2946, Dub Ross Co-$1804.70; 3000, Cordell’s Diesel Service-$10.36; 3013, Cross Oil-$269.25; 3015, Quantum Computers-$40.00; 3026, Kelle Oil-$453.66; 3063, Bliss Industries-$1294.00; 3069, Atlas Spring & Axle Co-$152.49; 3076, AT&T Wireless-$75.27; 3077, AT&T Wireless-$108.07; 3078, Via Christi-$45.00; 3096, Quality Water-$12.00; 3102, AT&T Wireless-$101.36; 3109, City of Newkirk-$87.22; 3110, KayServ-$39.00; 3111, AT&T Wireless-$75.02; 3121, OSU Conference Services-$80.00; 3144, City of Newkirk-$10.00; 3178, ONG-$244.61; 3148, ODCEM-$1217.37; 3149, ODCEM-$113.66; 3150, ODCEM-$455.88; TRAVEL: 2588, Biltmore Hotel-$116.00; 3197, Laile Wilson-$278.83

COUNTY HEALTH, MAINT.: 3162, Falco Alarm-$90.00; 3070, Pioneer Fire & Safety-$20.00; 3106, Leach Paper-$53.04; 3163, SBC Long Distance-$269.12

SERVICE FEE, MAINT.: 3089, OCI-$50.00; 3090, Hertz Rent A Car-$64.00

LIEN FEE, TRAVEL: 3207, Pam Goodno-$371.25

CERTIFICATION FEE, MAINT.: 2180, Southwest Business-$44.80; 3151, Cummins-Allison Corp-$386.00; 3174, NW District CODA-$45.00

PUBLIC BUILDINGS AUTHORITY, MAINT.: 23, Caskey Pest Control-$42.00; 3065, Kay County-$98.70

EMERGENCY MANAGEMENT AGENCY, MAINT.: 3139, City of Newkirk-$10.00; 3140, Cingular Wireless-$30.70; 3170, SBC-$101.99

SHERIFF’S JAIL, MAINT.: 2393, Scott Hammack-$696.00; 2568, Correctional Healthcare Mgmt-$8600.00; 3087, Bartlett’s Overhead Doors-$55.00

Details concerning the above listed purchase orders are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.

There being no other business, motion was made by Wilson and seconded by Leven to adjourn. Motion carried: Leven, aye; Wilson, aye.

___________________________

WAYNE LEVEN, CHAIRMAN

___________________________

LAILE WILSON, VICE-CHAIRMAN

___________________________

DEE SCHIEBER, MEMBER

ATTEST:

_____________________________________

PAM GOODNO, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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