Monday January 27, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 27, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 24, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Christy Kennedy, Kay County Treasurer; Harold Hughs, Kay County Detention Center (KCDC); Carol Purdy, Kay County Assessor; Dennis Bonewell, Kay County Emergency Management; Ray Ball, Kaw Nation; Gary Bilger, Bilger Real Estate; Dusty Bittle, Yellowhouse Machinery; Scout Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of January 21, 2014.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Jail Director Report:  Harold Hughs, KCDC, reported 233 as the daily inmate count, 40 arrested and released over the weekend, 99 arrested and released for the week, 46 Department of Corrections, 18 sentenced to county time. (See report).

 

Hughs remarked Don Jones; former Jail Consultant for the Justice Facilities Authority was hired as the new Director for the Kay County Detention Center and will begin work on February 1, 2014. 

 

Motion was made by Schieber and seconded by Austin approving Reimbursement for Election Board Secretary Salary for January 2014.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

No action was taken on Agreements between BOCC and subscribers for remote terminal capabilities in the Assessor’s office because subscriber’s names were not mentioned on the Agenda.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews are mowing and hauling rock south of Tonkawa

 

Commissioner Schieber noted his crews are cutting and picking up trees.

 

Commissioner Austin said crews are trimming trees. 

 

Motion was made by Schieber and seconded by Austin approving a payroll claim adjustment for Dist#1 employee, Vergil Atkins.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#13, 14-153, Court Clerk Office, Copier, traded.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds: Res#13, 14-151, Highway Dist#3-$17,200.00, BIA Reimbursement H3103-63-Kaw Bridge Project; Res#13, 14-152, Highway Dist#3-$5,000.00, Bid#2014-17 Selling of Warehouse.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$17,200.00; Highway Dist#3-$5,000.00; Highway Dist#3-$19.89; CBRI 105C-$10.38; County Improvement-$0.18; Public Buildings Authority-Pioneer Technology Center-$0.92; Public Buildings Authority-Tonkawa Public Schools-$0.69.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Lease Purchase Agreement for Equipment and financial documents relating to Bid#2014-16 Motor Grader, Dist#3.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Unscheduled Public Appearances:  Commissioner Schieber announced another pipeline would be coming through Kay County.

 

No action was taken regarding Payroll.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Reimburse: 21, Southwest Business Products, 207.19, Toner; 22, Merrifield Office Supply, 351.98, Toner; Serv.Fee: 221, Safelite Auto Glass, 266.90, windshield; 222, Knowledge Information Solutions, 866.37, Computer; County Bridge & Road Improvement: 8, Sunbelt Equipment & Supply, 16254.99, Metal; County Sales Tax Fund: 645, AT&T, 1000.00, Monthly internet fee; 646, AT&T, 957.73, Blanket For Monthly Internet; 647, Fuelman Of Oklahoma, 270.28, Blanket For Fuel; 648, Underground Vault & Storage Inc, 150.00, Blanket For Pest Control; 649, Verizon Wireless, 145.80, Blanket For Monthly Bill; 650, Brandts, 1330.27, Supplies; 651, Farha Wholesale Co., 508.23, Supplies; 652, Take Ten Tire, 502.77, Maintenance; 653, Watchdog Automation Systems Inc, 750.00, Repairs; General: 1354, Burkes Classic Restoration, 2472.21, Vehicle Maintenance; 1355, Burkes Classic Restoration, 1960.00, Maintenance; 1356,

                Galaxie Business, 40.94, Blanket For Copier Maintenance; 1357, Fleetcor Technologies, 1902.54, Blanket For Fuel; 1358, Walmart Community, 291.88, Blanket For Supplies; 1359, Kay Office Equipment, 202.36, Maintenance Agree.; 1360, Stephens, Rhonda J., 158.48, Mileage; 1361,

                Merrifield Office Supply, 207.98, Cartridges; 1362, Kennedy, Christine L., 68.88, Mileage; 1363, Zee Medical Inc., 230.92, Medical Supplies; 1364, Zee Medical Inc., 169.77, Medical Supplies; 1365, Merrifield Office Supply, 891.96, Cartridges; Health: 265, Staples Credit Plan, 46.24, Blanket For Supplies; 266, Parker Pest Control, 178.00, Pest Control; 267, Language Line Services, 113.91, Service charge; 268, Thomson-West, 105.00, State statutes books; 269, ANCO Services, 2085.00, Janitorial Services; 270, OK Natural Gas, 475.36, Gas usage For Ponca; 271, Bank Of The West, 7960.13, Loan Payment; 272, Cintas Document Management, 29.68, Shredding; 273, Ponca City Utility Authority, 1146.23, Electric Usage; 274, J & P Supply, 78.78, Trash bags; 275, Southwest Business Products, 22.22, Calendars; 276, OKACAA, 450.00, Class; 277, Merrifield Office Supply, 339.50, Paper; 278, Moore Medical Corp., 142.14, Sharps Collectors; 279, Falco Alarm Co., 120.00, Battery; 280, Moore Medical Corp., 113.15, Bulbs; 281, STC, 72.00, Copier maintenance; 282, Language Line Services, 100.67, Billing; 283, J & P Supply, 222.19, Supplies;

                Highway: 1120, Owen Auto Supply, 472.84, Blanket for parts; 1121, River Ridge Construction Llc, 1500.00, Dozer; 1122, River Ridge Construction Llc, 14915.64, Rock Hauling; 1123, Interstate Battery System Of Tulsa, 111.95, Blanket; 1124, Hats Auto Supply, 1992.19, Blanket; 1125, Cintas Corporation Loc, 751.64, Blanket; 1126, Rick's Service Center & Discount Tire, 205.00, Blanket for tires; 1127, Unifirst Holdings Inc, 930.55, Blanket/Uniform Rental; 1128, Owen Auto Supply, 356.21, Blanket for repairs; 1129, Farm Plan, 76.14, Blanket for parts; 1130, Fastenal Indus & Const Supplies, 125.05, Blanket; 1131, Joe Zeman, 108.00, Sand; 1132, Don Caughlin, 385.00,

 

Sand; 1133, Circuit Engineering District #8, 1586.32, Core Drilling; 1134, John Webb Estate, 435.00, Shale; 1135, Mike Redding, 293.00, Sand; 1136, Rural Water District #3, 34.85, Water Service; 1137, AT&T, 67.70, Billing; 1138, S & K Direct Steel LLC Inc, 98.00, Gases; 1139, Kelle Oil Company, 1326.64, Diesel; 1140, Ponca City Utility Authority, 640.35, Billing; 1141, AT&T, 141.26, Billing; 1142, Sunbelt Equipment & Supply, 110277.11, Beams; 1143, Centerpoint Energy Arkla, 179.67, Billing; 1144, Sunbelt Equipment & Supply, 34879.95, Bridge Materials; 1145, Galaxie Business, 50.00, Copier contract; 1146, Warren Cat, 14.60, Seals; 1147, Safety Kleen,

                121.29, Power Washer; 1148, Warren Cat, 5288.00, Grader Blades; 1149, Dish, 204.00, Satellite service; 1150, M K Crushing Llc, 11365.89, Rock; 1151, OK Dept Of Labor, 10.00, Hot Water Heater Inspection; 1152, Southwest Truck Parts, 137.67, Oil pressure Sensor; 1153, Staples, 166.74, Office Supplies; 1154, Blackwell True Value Hardware, 13.49, Bolts; 1155, Cross Oil, 16956.89, Fuel; 1156, Warren Cat, 116.73, Supplies; 1157, Circuit Engineering District #8, 1309.00, Signs; 1158, Farm Plan, 314.05, Filter Service; 1159, BDF Enterprises LTD, 60.95, Filter Service; 1160, Dennis Johns Shale Pit, 426.00, Shale; 1161, Kelle Oil Company, 197.23, Tires; 1162, Owen Auto Supply, 231.77, Parts; 1163, G.W. Van Keppel Co., 2209.07, Supplies; 1164, AT&T, 112.54, Phone bill; 1165, AT&T, 228.81, Billing; 1166, AT&T, 165.04, Billing; 1167, City of Blackwell, 453.05, electric bill; 1168, Kellpro Computer, 2727.00, COMPUTER SOFTWARE;

                1169, O Reilly Auto Parts, 33.77, Parts; 1170, OK Dept Of Labor, 5.00, Inspections; 1171, Power Plan, 174.57, Parts; 1172, Owen Auto Supply, 358.80, Supplies; 1173, Warren Cat, 74.43, Supplies; 1174, Dish Network, 432.00, Dish Network Billing; 1175, Kelle Oil Company, 44.50, Tire

                repair; 1176, Rick's Service Center & Discount Tire, 740.90, Tires and mount for truck; 1177, Owen Auto Supply, 56.44, Parts; 1178, Schieber, Dee, 138.88, CED Meeting

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Schieber and seconded by Austin approving to enter into an Executive Session pursuant to and convened under authority of 25 O.S. Section 307(D) for the purpose of discussing the purchase or appraisal of real property (9:35 a.m.).

Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to reenter regular meeting of the BOCC (9:50 a.m.).   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin making an offer of $105,000.00 on real property, legal description-all of Block 45, Original Town, City of Newkirk, County of Kay, State of Oklahoma (land and improvements) 219 South Main, Newkirk 74647.  Questions and answers took place.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Bid#2014-18, HMC SP-80 Vibratory Pile Driver, Dist#3 was opened at 10:00 a.m. as follows:  The following submitted No Bid:  The G. W. Van Keppel Company; Grissoms LLC; Boxcer Equipment; Frontier Equipment; Kirby-Smith Machinery, Inc.; Yellowhouse Machinery Co. of Oklahoma; Warren Cat.  River Ridge Construction LLC turned in a bid amount of $180,000.00.

 

Motion was made by Rowe and seconded by Schieber accepting the bid from River Ridge Construction on Bid#2014-18 HMC SP-80 Vibratory Pile Driver, Dist#3 in the amount of $180,000.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:04 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 3rd day of February, 2014.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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