Tuesday, January 21, 2014

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 21, 2014, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 17, 2014, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Steve Austin, Member; Brian Hermanson, District Attorney; Harold Hughs, Kay County Detention Center (KCDC); Steve Kelly, Kay County UnderSheriff; Carol Purdy, Kay County Assessor; Dennis Bonewell, Kay County Emergency Management; Heather Roquemore, Oklahoma Court Services; Patsy Leyva, Deputy Secretary/Kay County Clerk (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of January 13, 2014.  Motion carried:  Rowe, aye; Schieber, aye. (Austin Abstained)

 

Motion was made by Austin and seconded by Schieber authorizing and approving Chairman Rowe to sign Oklahoma Juvenile Affairs Claim for October 2013 in the amount of $4,346.10 and Claim for November 2013 in the amount of $3,390.30.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Heather Roquemore, Oklahoma Court Services, gave report showing 370 hours and 55 clients and mentioned upcoming projects.

 

Jail Director Report:  Harold Hughs, KCDC, reported 238 as the daily inmate count, 47 arrested and released over the weekend, 132 arrested and released for the week, 46 Department of Corrections, 19 sentenced to county time. (See report). 

 

Motion was made by Schieber and seconded by Austin approving the following Agreements between BOCC and subscribers for remote terminal capabilities in the Assessor’s office:  Vinson & Elkins, L.L.P.; Marc Gravel; Environmental Law Center, PLLC; Kevin Randall Insurance. Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Austin and seconded by Schieber authorizing approval of Lease Purchase Agreement and financial documents relating to Bid#2013-41 Class 8 Tractor-purchased two (2), seven year lease purchase for District#2.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews will be trying to finish Braman Road and 124th Street south of Highway 60.

 

Commissioner Schieber and Commissioner Austin said their crews will be cutting trees and hauling rock. 

 

Motion was made by Schieber and seconded by Austin approving Cooperation Agreement with Ponca Tribe of Indians and Kay County covering 21 tracts of land. Tribe will pay $150.00 per tract.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Installations:  K-PowerNet, LLC, SE4/SW4 S31 T27N R4E ending NW4/NW4 S3 T26N R4E, Red Bud and Old HWY 119, Dist#1; International Energy Corporation, SE4 S4 T25N R1E ending NE4 S9 T25N R1E, Oakland Avenue,  Dist#1; International Energy Corporation, E2/NE4 S9 T25N R1E ending W2/NW4 S9 T25N R1E, “S” Street, Dist#1; Superior Pipeline Co., LLC, NW4/NW4 S30 T29N R1W ending SW4/SW4 S19 T29N R1W, Indian Road, Dist#3.   Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Austin noting the following Kay County Offices December 2013 Monthly Reports:  Treasurer; Health Department; Court Clerk.   Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-148, Highway Dist#3-$4,590.00 sale of scrap metals; Highway Dist#1-$1,000.00 Two Public Service/Pipeline Crossing Line Installations; Highway Dist#3-$500.00 Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Rowe to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$327,723.50, D#1-$109,241.17; D#2-$109,241.17; D#3-$109,241.16; Highway Dist#1-$1,000.00; Highway Dist#3-$4,590.00; Highway Dist#3-$500.00; CBRI 105C-$34,652.62; VI Reimbursement-$936.44; County Sales Tax-$610,000.00; Drug Court-$3,975.00; Drug Court-$5,355.00. Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  OSU Extension Maintenance & Operations (M&O)-$1,000.00 to Capital Outlay; Highway Dist#3 M&O-$937.00 to Personal Services.   Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Unscheduled Public Appearances:  None.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Serv.Fee: 215, AT&T, 118.46, Blanket For Monthly Bill; 216, Kansas Turnpike Authority, 12.40, Turnpike fees; 217, Sac & Fox Juvenile Detention, 654.41, Blanket For Juvenile Detentions; 218, Eastern Okla Youth Services, 720.75, Blanket For Juvenile Detentions; 219, OK Board Of Tests  For Alcohol, 132.00,  Permit renewal; 220,   Van Hoesen, Everette H., 11.33, Travel;  Drug Court: 45, Staples, 223.94, Office Supplies; 46, Omega Laboratories Inc, 33.00, Testing; 47, OK Court Services Inc, 5000.00, Coordinator Fees; County Sales Tax Fund: 636, Quality Water Service, 508.20, Blanket for water; 637, Fuelman Of Oklahoma, 228.67, Blanket For Fuel; 638,                Semper Fix It, 1148.00, Parts; 639, AT&T, 1178.02, Internet; 640, Cooks Direct, 245.10, Supplies; 641, Total Com Inc., 152.50, Repairs; 642, Kuhn Mechanical Inc, 527.50, Repairs; 643, Scotts Septic Service, 300.00, Parts; 644, OK Natural Gas, 1208.64, Gas bill; General: 1340, Leach Paper Co., 420.66, Blanket For Supplies; 1341, J & P Supply, 931.54, Blanket For Supplies; 1342, Lowes Companies Inc., 360.86, Blanket For Supplies; 1343, Fuelman Of Oklahoma, 1706.59, Fuel; 1344, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 1345, Ag Communications Services, 290.95, Banner; 1346, Newkirk Mini-Storage, 234.00, Storage rental; 1347, Ponca City News, 84.00, Subscription; 1348, OSU Cooperative Extension Serv, 10255.00, Contractual Services; 1349, Merrifield Office Supply, 255.90, Office Supplies; 1350, Southwest Business Products, 52.00, Calculator tape; 1351, Midwest Printing, 656.00, Ballots; 1352, Kay Office Equipment, 435.00, Maintenance Agree.; 1353, AT&T U Verse, 85.00, Internet; Health: 251, Lowes Companies Inc., 14.93, Blanket For Supplies; 252, Walmart Community BRC, 63.71, Blanket For Supplies; 253, Lowes Companies Inc., 2508.38, Freezer; 254, Fulsom, Donna, 22.60, Travel; 255, Langdon, Emily, 89.24, Travel; 256, Fulsom, Donna, 66.67, Travel; 257, Staples Credit Plan, 209.99, Filing cabinets; 258, City of Blackwell, 200.14, Electric for Blackwell; 259, STC, 48.00,             Monthly copier maint.; 260, AT&T, 507.96, Monthly Telephone Service; 261, Creative Therapy Store, 162.18, Games; 262, Super Duper              Publications, 184.90, Games; 263, Cintas Document Management, 26.50, Shredding; 264, MTR Construction, 180.00, Snow Removal; Highway: 1094, Kelle Oil Company, 329.41, Blanket; 1095, Houser Hardware, 493.94, Supplies; 1096, Quality Water Service, 43.35, Water; 1097, G & B Auto, 279.00, Blanket; 1098, PC Concrete, 1980.00, Cement; 1099, OK Natural Gas, 51.37, Gas bill; 1100, Bkl Incorporated, 29750.00, Surveying; 1101, Grant County Dist #3, 6454.52, Rock; 1102, APAC-Central Inc, 4121.25, Rock; 1103, Cross Oil, 20436.77, Fuel; 1104, APAC-Central Inc, 4206.92, Road rock; 1105, APAC-Central Inc, 4378.70, Road rock; 1106, Kaman Industrial Technology, 604.55, Bearings; 1107, McDonald Tire Service, 135.00, Tire repair; 1108, Quality Water Service, 19.60, Water; 1109, Cross Oil, 14856.88, Fuel; 1110, Blackwell Auto Parts, 160.83, supplies for shop & offic; 1111, Newkirk Auto Parts, 329.00, Grease Gun; 1112, BDF Enterprises LTD, 35.95, Filter Service; 1113, AT&T, 112.54, Phone bill; 1114, Wandas Upholstery, 175.00, Recover seat; 1115, Kay Electric Cooperative, 357.91, Billing; 1116, Schieber, Dee, 113.12, Mileage;

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid#2014-17, Selling Warehouse Building, Dist#3 was opened at 10:00 a.m. as follows:  Carton W. Creed-$1,111.11; Jon Anderson-$5,000.00.

 

Motion was made by Rowe and seconded by Austin approving to accept the higher bid from Jon Anderson in the amount of $5,000.00.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 10:02 a.m.  Motion carried:  Rowe, aye; Austin, aye; Schieber, aye.

 

 

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Approved this 27th day of January, 2014.

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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