Monday, December 9, 2013

Kay County Courthouse

Newkirk, OK


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 9, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 6, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Jody Burd and Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management Director; Cheryl Howard, Kay County Election Board Secretary; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). 


Chairman Tyson Rowe led the Flag Salute.


Motion was made by Austin and seconded by Schieber approving regular meeting minutes of December 2, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Jeff Adams, Flint Hills Frontiers, gave a presentation regarding conserving the tallgrass prairie for its scenic beauty and valuable environmental services.  He told what the project hopes to accomplish and benefits of partnership.  No action was taken.


Jail Director Report:  Jody Burd, KCDCD, reported 221 as the daily inmate count, 28 arrested and released over the weekend, 35 Department of Corrections and six (6) contract beds.


Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews are patching rock and material, mowing and mentioned they are not able to sand at this time.  He noted work continues on bridges.


Commissioner Schieber said his crews are hauling rock and trimming trees.  He said sand trucks are loaded and ready to go.


Commissioner Austin stated his crews are trimming trees and doing maintenance work on equipment in the shop.


Motion was made by Rowe and seconded by Schieber approving BKL Architectural Agreement for the new District No. 3 facility upon contingency and approval by District Attorney Brian Hermanson.  DA Hermanson noted there were needed corrections on this Agreement.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving Interstate 40 Crosstown Steel Beam Transfer Form, NBI#14738, Structure No. 36N3210E0080007, Local ID#200, Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Range Resources, NW4/NE4 S26 T25N R1W ending SW4/SE4 S23 T25N R1W, White Eagle Rd., D#3; Range Resources, NE4/NE4 S26 T25N R1W ending SE4/SE4 S23 T25N R1W, White Eagle Rd., D#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber noting and approving on Kay County November 2013 Monthly Reports:  Treasurer; County Clerk; Assessor; Election Board.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

Motion was made by Austin and seconded by Schieber approving the following Resolutions for Disposing of Equipment: Res#13, 14-125, Court Clerk, scanner and computer replaced with new equipment, eleven file cabinets junked and three file cabinets transferred to Kay County Drug Court. (See resolution for complete description)

Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:   Res#13, 14-123, Highway Dist#3-$1,000.00, Two (2) Public Service/Pipeline Crossing Line Installations; Res#13, 14-124, Highway Dist#3-$5,625.00, Full & final settlement of claim due to road damage.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:   Highway-$57.13, D#1-$19.04; D#2-$19.05; D#3-$19.04; Highway Dist#3-$1,000.00; Highway Dist#3-$5,625.00; County Clerk Lien Fee-$3,005.50; Treasurer Mortgage Certification-$10.00; Public Building Authority-$1408.84.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye. 


There were no unscheduled public appearances made. 


Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.



                2013-2014 PBA: 14, Bagg, Jack, 950.00, Contractual Services; Reimburse: 16, Southwest Business Products, 26.00, Notary stamp; Serv.Fee: 167, Fleetcor Technologies, 1228.79, Blanket For Fuel; 168, Page Plus, 169.25, Blanket For Paging Service; 169, AT&T, 118.46, Telephone Service; 170, National Law Enforcement Supply, 244.25, Batteries; Use Tax: 4, Falco Alarm Co., 6895.00, Fire Alarm; County Sales Tax Fund: 469, Bankers Credit Card Services, 561.13, Supplies; 470, Bankers Credit Card Services, 448.02, Blanket For Supplies; 471, Quality Water Service, 423.05, Blanket for water; 472, Houser Hardware, 174.08, Blanket For Supplies; 473, Bankers Credit Card Services, 600.00, Blanket For Supplies; 474, AT&T, 1091.92, Monthly internet fee; 475, ABL Management, 21844.98, Blanket For Inmate Meals; 476, CHC, 15935.11, Blanket for medical serv.; 477, Fuelman Of Oklahoma, 340.83, Fuel; 478, Eastman National Bank, 336927.01, Tax Collections; 479, OK Natural Gas, 922.81, Billing; 480, Houser Hardware, 193.95, Supplies; 481, Cook Correctional, 359.01, Supplies; 482, J&B Mechanical, 561.00, Parts And Labor; 483, Hobart Corporation, 359.80, Supplies; General: 1002, Jack Bowker Ford, 99.72, Vehicle Maintenance; 1003, Southwest Business Products, 285.70, Blanket For Supplies; 1004, Blackwell Animal Hospital, 137.00, Blanket; 1005, Fleetcor Technologies, 1912.13, Blanket For Fuel; 1006, Youth Services Of Osage County Inc, 919.70, Blanket For Juvenile Detentions; 1007, Eastern Okla Youth Services, 511.50, Blanket For Juvenile Detentions; 1008, Klumpp, Larry, 519.95, Travel; 1009, Grace, Lindsay, 1766.83, Blanket For Travel; 1010, Valero Short Stops, 341.40, Blanket for gas; 1011, Bankers Credit Card Service, 1008.83, Blanket for out of county; 1012, Staples, 399.98, Switch; 1013, Stolhand Heating & Air, 417.50, Service call; 1014, Staples, 138.74, Supplies; 1015, City of Newkirk, 3840.42, Utility Bill; 1016, Ponca City News, 23.68, Ad; 1017, Quality Water Service, 50.40, Water; 1018, AT&T Mobility, 8.80, Cell phone bill; 1019, Kay County, 1524.39, Phone bill; 1020, Secretary of State, 10.00, Filing Fee For Notary; 1021, Quality Water Service, 29.60, Water; 1022, AT&T, 1447.95, Phone bill; 1023, USPS Disbursing Officer, 4984.88, Office lease; 1024, OAFF-Okla Assn Of Fairs & Festivals, Attn:  Gina, 300.00, Registration; 1025, Quality Water Service, 23.10, Water Service; 1026, Postmaster, 130.00, Post office box rent; 1027, AT&T, 1423.17, Phone & Internet Service; 1028, Tonkawa News, 30.00, Subscription; 1029, Blackwell Journal Tribune, 62.00, Subscription; 1030, Lowes Building Center, 149.99, Coffee Maker; 1031, AT&T, 974.00, Phone bill; 1032, Postmaster, 130.00, box rental for year; Health: 199, Lowes Companies Inc., 41.13, Blanket For Supplies; 200, Walmart Community BRC, 69.41, Blanket For Supplies; 201, AT&T, 922.01, Monthly Phone Service; 202, Centerpoint Energy Arkla, 98.66, Gas usage-Blackwell; 203, STC, 28.00, Maintenance Agree.; 204, Kim Evans, 82.49, Travel; 205, June Fetters, 22.60, Travel; 206, Fowler-Goins, Mary, 67.80, Travel; 207, Forman, Tammy, 22.60, Travel; 208, Tanya Pike, 116.39, Travel; 209, Rose Ann McChristian, 91.53, Travel; 210, AT&T Mobility, 396.64, Monthly Cellular Service; 211, STC,                110.62, Maintenance; 212, Moore Medical Corp., 13.62, Sharps Collectors; Highway: 859, G & B Auto, 493.00, Blanket; 860, Kelle Oil Company, 1943.81, Blanket; 861, Owen Auto Supply, 425.64, Blanket for parts; 862, Rick's Service Center & Discount Tire, 126.00, Blanket for tires; 863, Unifirst Holdings Inc, 744.44, Blanket for uniform; 864, Farm Plan, 114.20, Blanket for repairs; 865, River Ridge Construction Llc, 13251.57, Headwalls Traders Ben Rd; 866, Rural Water District #3, 34.07, Water & Service; 867, OK Natural Gas, 62.67, Gas service; 868, AT&T, 112.54, Billing; 869, Galaxie Business, 50.00, Copier contract; 870, Total Com Inc., 250.00, Radio Equipment; 871, Hotsy of Oklahoma Inc., 309.05, Service; 872, Empire Financial Services Inc, 1231.50, Lease payment; 873, Security National Bank, 7524.27, Lease payment; 874, Security National Bank, 4278.59, Lease payment; 875, Welch State Bank, 987.52, Lease payment; 876, M K Crushing Llc, 2559.36, Rock; 877, M K Crushing Llc, 718.26, Rock; 878, River Ridge Construction Llc, 13920.00, Dozer; 879, Evans & Associates, 636.80, Asphalt; 880, Cross Oil, 21114.33, Diesel Fuel; 881, Ponca City News, 84.00, Subscription; 882, Caterpillar Financial Services Corp, 2833.66, Lease payment; 883, Deere Credit Inc, 7461.17, Lease payment; 884, Empire Financial Services Inc, 1092.00, Lease payment; 885, The Shattuck National Bank, 1704.06, Lease payment; 886, Security National Bank, 2509.10, Lease payment; 887, Welch State Bank, 3632.48, Lease payment; 888, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 889, Welch State Bank, 2731.42, Lease Purchase Payment; 890, Schieber, Dee, 198.88, Travel; 891, OK Natural Gas, 28.40, Gas service


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


Six months bids for commonly used items and right-of-way spraying bid (Bid#2014-1 through Bid#20414-15 opened (12-2-13) were reviewed.


Motion was made by Austin and seconded by Schieber accepting and approving six months bids for commonly used items and right-of-way spraying bid (Bid#2014-1 through Bid#20414-15) as follows:  Bid#2014-1-Asphalt-Coastal Energy Corp., Ergon Asphalt & Emulsions, two (2) bids from Evans Asphalt Co., Inc., Logan County Asphalt Co., T&C Asphalt Materials, Vance Brothers, Inc., Wood & Sons Paving; Bid#2014-2-Bridge Materials-Bridge & Highway, K&O Construction, Railroad Yard, Sunbelt Equipment, Dietz Welding, River Ridge Construction; Bid$2014-3-Lumber-Bridge & Highway; Bid#2014-4-Grader Blades-Warren Cat; Bid#2014-5-Concrete-GCC/Mid-Continent Concrete, G&C Concrete Co.; Bid#2014-6-Heavy Equipment Rental-Evans & Associates, Hembree & Hodgson Construction, Mapel Dozer Service, River Ridge Construction; Bid#2014-7-Road Rock-APAC-Central, Inc., ACG Materials, Evans & Associates, Grant County District#3, M.K. Crushing, Quapaw Co., Stewart Stone, Inc., Summers Blue Lake Quarry, 7 Mile Mine, LLC; Bid#2014-8-Culvert Pipe-Dub Ross Co., Inc., Oklahoma Contractors, Railroad Yard, Inc., Sunbelt Equipment; Bid#2014-9-Office Supplies-Merrifield Offices, Southwest Business; Bid#2014-10-Janitorial Supplies-J&P Supply, Inc., Merrifield Office Supply; Bid#2014-11-Concrete (pour & finish)-Davidson Bros Cement Finishing, Hembree & Hodgson Construction, River Ridge Construction; Bid#2014-12-Road Striping (traffic marking)-Direct Traffic Control; Bid#2014-13-Routine Electrical Work (labor only)-Younger-Holmes Electrical Contractors; Bid#2014-Roller Compacted Concrete & Stabilization (labor only)-Andale Paving Inc., River Ridge Construction; Bid#2014-15-RW Spraying-Sniper Pest & Herbicide Solutions.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Bid#2013-42, Carpet DHS Building (rebid) was opened as follows:  Bill Mock Fashion Floors & Interiors, Inc.-$21,100.00; Carpet Specialties-$21,834.00; Decorative Dimensions-$23,520.93; Anderson Flooring-$19,955.00.


Motion was made by Austin and seconded by Schieber approving and accepting low bidder Anderson Flooring-$19,955.00 on Bid#2013-42, Carpet DHS Building.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None. 


There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:01 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.












Approved this 16th day of December, 2013.







                 TYSON ROWE, CHAIRMAN



                 STEVE AUSTIN, MEMBER