Monday, November 18, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 18, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 14, 2013, at 4:20 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Jody Burd, Kay County Detention Center Director (KCDCD); Steve Kelley, Kay County Undersheriff; Dennis Bonewell, Emergency Management Director; Tamra Cunningham and Brenda Dilbeck, Oklahoma Court Services (OCS); Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of November 12, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, abstained.
Motion was made by Austin and seconded by Schieber authorizing and approving Chairman Rowe to sign Oklahoma Juvenile Affairs Claim for September 2013 in the amount of $3,009.95. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Tamra Cunningham, Oklahoma Court Services presented the BOCC a report with total monthly hours defendants worked in October and a list of upcoming events. Ms. Cunningham mentioned on November 27 and 28 they would be helping Four Square Church with their Thanksgiving dinner that is provided to the public. She noted in December they would be assisting at the Humane Society and Blackwell Fire Department with the “Toys for Tots” program. Also in December they will have a special day where children can come to OCS and paint two ornaments, one of the ornaments will be delivered to a local nursing home. Cunningham hopes this will encourage and teach young people to serve their community.
Motion was made by Schieber and seconded by Austin approving and noting date change on term of agreement portion (2013-2014) on the OSU Extension Contract. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Jail Director Report: Jody Burd, KCDCD, reported 221 as the daily inmate count, 50 arrested and released over the weekend and 92 for the week; 39 Department of Corrections and 10 county inmates.
Elizabeth C. Nichols, Attorney At Law, Elizabeth C. Nichols, P.C., requested to be placed on the BOCC Agenda to discuss her client Summer’s Blue Lake Quarry regarding weight limits on the roads surrounding client’s quarry. Ms. Nichols asked for the variance on weight limits.
Commissioner Schieber said when roads were initially built weight limits were not built to handle that volume of heavy truck traffic. He mentioned these roads are traveled by the Highway Patrol Department at least once a week.
Commissioner Austin noted there were no limitations on River Road and an alternate route is provided for trucks going to and from quarry.
Ms. Nichols asked questions regarding alternate route. She then asked Commissioner Schieber if he was denying variance on 106 Lane. Schieber answered yes he was denying variance.
Bid#2013-42, Carpet DHS Building opened as follows: Decorative Dimensions-$24,227.73; Anderson Carpet, Inc.-$19,955.00.
Motion was made by Austin and seconded by Schieber Tabling Bid#2013-42, Carpet DHS Building. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe said crews did not get the Braman Road finished and work continues and should be opened by today or tomorrow. He mentioned crews are hauling sand, blading and working on a bridge on 76th Street.
Commissioner Schieber reported his crews are mowing, trimming trees and hauling sand. He noted the overflow structure would be put on ODOT’s January bid letting and the right-of-way on Hubbard Rd. has been acquired and would be put on ODOT’s May bid letting.
Commissioner Austin stated his crews are mowing and hauling sand. He talked about two pipes that had collapsed and noted they are being replaced.
No action was taken on deed purchasing land for new site location, Dist#3.
Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations: Territory Resources, LLC, SE4/NE4 S17 T25N R2E ending NE4/SE4 S17 T25N R2E, E. Riverview Rd., D#1; Territory Resources, LLC, SE4/NE4 S17 T25N R2E ending NE4/SE4 S17 T25N R2E, Fountain Rd., D#1; OneFlow Energy Services, SW4 S14 T25N R2E, Pleasant View Rd., D#1; Sandridge E&P, LLC, NE4/NE4 S36 T29 R2 ending SE4/SE4 S25 T29 R2, Home Rd., D#2. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Resolutions for Disposing of Equipment: Res#13, 14-113, Sheriff Department, 2008 Chevy Impala, donated to Newkirk Police Department. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#13, 14-111, Highway Dist#1-$1,000.00, sale of sand; Res#13, 14-112, Highway Dist#1-$1,000.00, Two (2) Public Service/Pipeline Crossing Line Installations; Res#13, 14-114, Highway Dist#2-$500.00, Public Service/Pipeline Crossing Line Installations. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#1-$1,000.00; Use Tax-$30,726.76; County Sales Tax-$336,927.01. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approved the following Transfer of Appropriations: Use Tax Maintenance & Operations (M&O)-$120,000.00 to Capital Outlay. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Unscheduled Public Appearances: Undersheriff Steve Kelley told about the recent conference he attended relating to Courthouse Security. He said there were so many different scenarios to be considered. Kelley said he observed Payne County Courthouse and received a copy of their policies and procedures. He thought his next step would be to involve Judge Boyd, District Attorney Brian Hermanson and Commissioner Austin.
County Clerk Tammy Reese reported her information she gathered on a survey with other county clerks regarding courthouse security.
DA Hermanson told the BOCC the ACCO training was scheduled for January 15, 2014.
Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on November 26, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Reimburse: 13, Southwest Business Products, 106.40, Label Maker & Supplies; 14, Midwest Computers, 320.00, HP Card For Plotter; Serv.Fee: 139, Sac & Fox Juvenile Detention, 506.64, Juvenile Detention; 140, Okla. Juvenile Justice SVCS, 790.84, Juvenile Detention; 141,
OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 142, Wathor, Jessica C, 182.17, Travel; 143, Galaxie Business, 322.00, Maintenance Agree.; Drug Court: 24, Gold-N-Treasures, 58.68, Key rings; 25, Ramey Price Cutter Supermarkets, 53.57, Refreshments; 26, OK Court Services Inc, 7500.00, Coordinator Fees; 27, Ball Trophy & Engraving Co., 22.50, Plaque; 28, Gold-N-Treasures, 29.34, Key ring; 29, Ramey Price Cutter Supermarkets, 42.05, Refreshments; 30, McCarty & Rigdon, 1500.00, Drug Court Attendance; 31, Redwood Toxicology Laboratory, 913.11, Testing; 32, Staples, 71.41, Charger; 33, Ball Trophy & Engraving Co., 45.00, Plaques;
County Bridge & Road Improvement: 5, Sunbelt Equipment & Supply, 52918.25, Materials; 6, River Ridge Construction Llc, 46861.90, Bridge Project; Use Tax: 3, Hetrick, Jospeh Scott, 120000.00, Land Aquisition; County Sales Tax Fund: 387, Quality Water Service, 440.00, Blanket for water; 388, Verizon Wireless, 145.70, Blanket; 389, CHC, 15935.11, Blanket for medical serv; 390, Fuelman Of Oklahoma, 197.00, Blanket For Fuel; 391, Fuelman Of Oklahoma, 317.70, Blanket For Fuel; 392, Take Ten Tire, 338.12, Repairs; 393, Fastenal Industrial & Const Supplies, 540.65, Supplies; 394, Bob Barker Co, 3159.37, Supplies; General: 851, Farha Wholesale Co., 177.98, Blanket For Supplies; 852, Southwest Business Products, 467.64, Supplies; 853, Texas County Juv. Det. Center, 998.24, Juvenile Detention; 854, Rogers Oil Co., 300.00, Fuel; 855, Communityworks, 1143.98, Juvenile Detention; 856, Fleetcor Technologies, 1799.38, Blanket For Fuel; 857, Canadian County Juvenile Center, 598.61, Blanket For Juvenile Detentions; 858, CLGT-Oklahoma State University, 200.00, Registration; 859, J & P Supply, 464.74, Supplies; 860, J & P Supply, 313.86, Supplies; 861, J & P Supply, 12.01, Supplies; 862, Youth Services Of Osage County Inc, 2109.90, Juvenile Detention; 863, J & P Supply, 362.84, Supplies; 864, City of Newkirk, 4269.44, Utility Bill; 865, J & P Supply, 64.84, Supplies; 866, J & P Supply, 148.04, Supplies; 867, J & P Supply, 159.54, Supplies; 868, J & P Supply, 449.62, Supplies; 869, Merrifield Office Supply, 9.99, Name plates; 870, Tonkawa News, 13.00, Ad; 871, Infogroup, 260.00, Directory; 872, Quality Water Service, 24.15, Water; 873, Quality Water Service, 20.25, Water; 874, Ponca City News, 84.00, Subscription; 875, Southwest Business Products, 71.73, Calendars; 876, AT&T, 85.00, Internet; 877, OSU Cooperative Extension Serv, 2798.00, Contractual Services; Health: 176, Walmart Community BRC, 135.85, Supplies; 177, Walmart Community BRC, 29.76, Storage Boxes; 178, AT&T Mobility, 255.67, Monthly cell bill; 179, Smilemakers, 99.88, Stickers; 180, City of Blackwell, 366.49, Electric for Blackwell; 181, STC, 48.00, Copier maintenance; 182, AT&T, 505.60, Service; 183, Language Line Services, 100.68, Service charge; 184, GlaxoSmithKline Pharmaceutical, 821.40, Vaccines; 185, Southwest Business Products, 271.92, Toner;
Highway: 737, Brandts, 342.73, Supplies; 738, Embassy Suites - Norman, 255.00, Lodging; 739, Inskeep Appraisal Co., 2950.00, Appraisal; 740, Evans & Associates, 417.28, Asphalt; 741, Sunbelt Equipment & Supply, 25735.19, Steel pipe; 742, Kelle Oil Company, 1326.06, Fuel; 743, AT&T, 228.65, Billing; 744, Cross Oil, 4650.00, Diesel; 745, Quality Water Service, 23.75, Water; 746, Custom Rope, 608.95, Ropes; 747, Cummins Equipment Co., 626.93, Parts; 748, Kelle Oil Company, 40.00, PROPANE; 749, Brandts, 293.50, Fencing materials; 750, Southwest Truck Parts, 74.19, Battery; 751, Kay Electric Cooperative, 313.67, Billing; 752, S & K Direct Steel LLC Inc, 181.00, Gases; 753, Owen Auto Supply, 122.64, Anti-Freeze; 754, Southwest Kleenpower Inc, 3153.05, Fuel Additive; 755, Embassy Suites - Norman, 255.00, Lodging
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:42 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 25th day of November, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS