Tuesday, November 12, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, November 12, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 8, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Dee Schieber, Member; Brian Hermanson, District Attorney; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Jody Burd and Harold Hughs, Kay County Detention Center (KCDC); Peggy Randol, Dist#2; Dennis Bonewell, Emergency Management Director; Jan Heffner and Jim Carver, Bear Creek Fire Department; Kelli McDaniel, Tonkawa Tribe;  Tammy Reese, Secretary/Kay County Clerk (see sign in sheet).  Absent:  Steve Austin, Member

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Schieber and seconded by Rowe approving regular meeting minutes of November 4, 2013.  Motion carried:  Rowe, aye; Schieber, aye.

 

Jail Director Report:  Jody Burd, KCDC, reported 230 as the daily inmate count, 38 arrested and released over the weekend; 39 Department of Corrections and eight (11) county inmates.  He noted the daily average attendance as being up 56 from last year and stated this is the biggest increase since the new jail opened. 

 

Motion was made by Schieber and seconded by Rowe approving Health Dept. Maintenance Agreement Contracts two (2) with Business World.  Motion carried:  Rowe, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Rowe approving Reimbursement on Election Board Secretary Salary for month of October 2013.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Resolution No. 13, 14-109, Authorizing Application for Approval by the BOCC and the Board of Directors of the Bear Creek Rural Fire Department (petition for department to become a Title 19 and notice of hearing).  Jim Carver, BCRFD, noted this is a relatively new Fire Department and have been assisting other fire departments; he talked about facility.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Oakland Addition and Tosque Addition plats for Tonkawa Tribe SE4 S2 T25 R1W.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said crews poured bridge on Braman Road and said he hoped road would be opened on Wednesday or Thursday.  He mentioned crews are hauling sand, blading and taking out a bridge on 76th Street.

 

Commissioner Schieber reported his crews are mowing, blading and hauling sand.  He noted he would be attending a CED meeting on Thursday. 

 

Motion was made by Schieber and seconded by Rowe approving Bridge Inspection Invoice No. 436138-$7,045.00, Report of Conference between Bridge Owner and Bridge Inspection Consultant and postings, D#1.  Motion carried:  Rowe, aye; Schieber, aye. 

Motion was made by Schieber and seconded by Rowe approving Report of Conference between Bridge Owner and Bridge Inspection Consultant Invoice No. TD42013.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving funding agreements on CIRB-136D(161)RB, JP#25084(04) bridge and approaches on NS-312 over Deer Creek, Resolution No. 13, 14-108 to execute Project Agreement, and Department of Transportation Project Maintenance, Financing, and Right-of-Way Agreement.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving supplement to a prior funding agreement for CIRB-136(188)RB, JP#25084(06)(07)(09) to grade, drain and surface Hubbard Road from Waverly to US-77-Department of Transportation (DOT) Supplemental and Modification Agreement No. 1 County Improvements for Roads and Bridges Project Agreement and DOT Form 324A in the amount of $2,130.00.   Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving to accept bid from MCH Kenworth, purchasing two (2) at $118,00.00 each with a seven (7) year lease purchase on Bid#2013-41, Class 8 Tractor (lease purchase), Dist#2 (bid opened in BOCC meeting on 11-4-13).  Before motion was made Peggy Randol, Dist#2, presented bid acceptance to BOCC in Commissioner Austin’s absence.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving going out on bid for six month bids for commonly used items covering period January 1, 2014 to June 30, 2014.

Commissioner Rowe requested adding bid for right-away-spraying to the bid list.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe noting the following Kay County Monthly Reports for October 2013:  County Clerk; Treasurer; Assessor; County Health; County Election.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions for Disposing of Equipment:  Res#13, 14-110, Assessor’s Office, printer server and label machine, junked.   Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-107, Highway Dist#3-$200,000.00, reimbursement on loan from ETR Fund for County Roads & Bridges Tonkawa Bridge Project.  Motion carried:  Rowe, aye; Schieber, aye. 

 

Motion was made by Schieber and seconded by Rowe to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$57.76, D#1-$19.26; D#2-$19.25; D#3-$19.25; Highway Dist#3-$200,000.00; Preservation Fee-$4,270.00; County Clerk Lien Fee-$6,046.75; Treasurer Mortgage Certification-$620.00; Visual Inspection Reimbursement-$826.63; Public Building Authority-$1,408.84; Public Building Authority-Health-$104.89.  Motion carried: Rowe, aye; Schieber, aye. 

 

Motion was made by Rowe and seconded by Schieber approved the following Transfer of Appropriations: Highway Dist#3 Maintenance & Operations-$2,600.00 to Capital Outlay.  Motion carried: Rowe, aye; Schieber, aye. 

 

There were no Unscheduled Public Appearances.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Orders.  Motion carried: Rowe, aye; Schieber, aye.

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Serv.Fee: 130, AT&T Mobility, 438.24, Internet; 131, Baker, Charlotte, 201.00, Juvenile Transports; 132, Fuelman Of Oklahoma, 1415.14, Fuel; 133, Baker, Johnny F, 896.40, Juvenile Transports; 134, Sweeney, Tiara, 237.00, Juvenile Transports; 135, Page Plus, 169.25, Blanket For Paging Service; 136, Quality Water Service, 77.05, Blanket for water; 137, Wathor, Jessica C, 257.90, Travel; 138, Montgomery, Richard Travis, 15.00, Reimbursement; County Sales Tax Fund: 380, ABL Management, 20469.39, Blanket For Inmate Meals; 381, Total Com Inc., 262.00, Parts And Labor; 382,Eastman National Bank, 343863.72, Tax Collections; 383, Brandts, 244.16, Supplies; 384, City of Newkirk, 8161.84, Billing; 385, Lampton                 Welding, 34.14, Supplies; 386, Southwest Paper, 932.63, Supplies; General: 836, Houser Hardware, 835.57, Blanket For Supplies; 837, Bankers Credit Card Service, 1357.81, Out Of County Expense; 838, Leach

                Paper Co., 197.71, Supplies; 839, Take Ten Tire, 2116.51, Vehicle Maintenance; 840, Bankers Credit Card Service, 987.85, Out of County Exp Blanket; 841, Fleetcor Technologies, 1737.61, Blanket For Fuel; 842, Ponca Glass Inc., 1140.00, Repairs; 843, AT&T Mobility, 8.69, Cell

                phone bill; 844, Blackwell Journal Tribune, 54.00, Ad; 845, Leaming, Colton, 150.00, Service; 846, Howard, Cheryl A., 106.22, Travel; 847, Fisher Tinting, 145.00, Tint; 848, Burkes Wrecker Service, 1997.99, Maintenance; 849, Burkes Classic Restoration, 2266.00, Vehicle Maintenance; 850, Burkes Classic Restoration, 3240.47, Vehicle Maintenance; Health: 159, Southwest Business Products, 166.00, File folders; 160, J & P Supply, 21.17, Paper towels; 161, Kay County Assessor, 6000.00, Inspections; 162, Holts Toner Source, 356.00, Toner Cartridges; 163, Juniors Locks & Alarms, 75.00, repair lock; 164, STC, 72.00, Copier maintenance; 165, STC, 131.54, Copier maintenance; 166, Fulsom, Donna, 45.20, Travel; 167, Fowler-Goins, Mary, 116.39, Travel; 168, Sigrid Krause, 144.64, Travel; 169, Ana Beets, 258.77, Travel; 170, Rose Ann McChristian, 45.00, Travel; 171, Safe Kids Worldwide, 150.00, Recertification; 172, June Fetters, 136.73, Travel; 173, Kim Evans, 193.23, Travel; 174, Tanya Pike, 101.70, Travel; 175, Turf Surfers, 285.00, Lawn Care;

                Highway: 705, Action Truck Parts, 499.62, Parts; 706, Action Truck Parts, 496.22, Parts; 707, Cintas Corporation Loc, 774.32, Blanket; 708, Kelle Oil Company, 2223.20, Fuel; 709, Hill, Kenneth &  Nanette, 480.00, Easement; 710, Murphy, Carolyn A, 480.00, Easement; 711, Ora G. Hiskett,

                450.00, Easement; 712, Wells Construction, 15681.08, Native Material; 713, Dub Ross Co. Inc., 1074.60, Pipe; 714, BDF Enterprises LTD, 79.75, Clean filters; 715, Grant County Dist #3, 6477.47, Rock; 716, Embassy Suites - Norman, 170.00, Lodging; 717, Dub Ross Co. Inc., 2860.80, Pipe; 718, P & K Equipment, 70000.00, Tractor; 719, Schieber, Dee, 245.21, Mileage; 720,

                Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 721, Welch State Bank, 2731.42, Lease Purchase Payment; 722, Farm Plan, 194.22, Parts; 723, Unifirst Holdings Inc, 744.44, Blanket For Clothing; 724, Owen Auto Supply, 484.47, Parts; 725, Weingart, Louis A,, 720.00, Easement; 726, Welch State Bank, 987.52, Lease payment; 727, Security National Bank, 4278.59, Lease payment; 728, Security National Bank, 7524.27, Lease payment; 729, Empire Financial Services Inc, 1231.50, Lease payment; 730, Caterpillar Financial Services Corp, 2833.66, Lease payment; 731, Deere Credit Inc, 7461.20, Lease payment; 732, Empire Financial Services Inc, 1092.00, Lease payment; 733, Security National Bank, 2509.10, Lease payment; 734, Welch State Bank, 3632.48, Lease payment; 735, The Shattuck National Bank, 1704.06, Lease payment; 736, Evans & Associates, 48918.60, Road project

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None. 

 

Motion was made by Schieber and seconded by Rowe approving to Table Bid#2013-42, Carpet DHS Building (bid was not opened).  Motion carried:  Rowe, aye; Schieber, aye.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:01 a.m.  Motion carried:  Rowe, aye; Schieber, aye.

 

 

 

 

 

 

 

 

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Approved this 18th day of November, 2013.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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