Monday, November 4, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 4, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 1, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Jody Burd and Harold Hughs, Kay County Detention Center (KCDC); Everette Van Hoesen, Kay County Sheriff; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Seth Locke, MHC Kenworth; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of October 28, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDC, reported 219 as the daily inmate count, 39 arrested and released over the weekend; 36 Department of Corrections and eight (8) county inmates.  He noted the daily average attendance as being up 24 from last year and stated this is the biggest increase since the new jail opened. 

 

Motion was made by Schieber and seconded by Austin approving Health Dept. Maintenance Agreement Contracts two (2) with Business World.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe discussed the Braman Road Project and noted crews are hauling rock.

 

Commissioner Schieber said his crews are hauling sand.

 

Commissioner Austin mentioned his crews are hauling rock, mowing under the road and bridge segment and opened low water crossing on Indian Road. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Superior Pipeline, NW4 NW4 S30 T29N R1W ending NE4 NE4 S25 T29N R2W, N 60th Ave, District#3; K-Powernet LLC, NE4 NE4 S13 T27N R1W ending SW4 SW4 S14 T27N R1W, N O St, District #3; Blackwell Rural Water, NW4 NW4 S2 T26N R1W ending SW4 SW4 S35 T27N R 1W, Coleman Rd, Dist#3; Blackwell Rural Water, SE4 SE4 S35 T27N R1W ending NW4 NW4 S1 T26N R1W, Coleman Rd, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Requisitioning/Receiving/Inventory Clerks:  Kay County Assessor; Kay County Assessor – Visual Inspection Reimbursement Fund; Kay County Visual Inspection.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions for Disposing of Equipment:  Res#13, 14-101, Hwy Dist#1, Canon Pixma MX 700 Printer, Junked.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

  

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#13, 14-98, Hwy. Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-99, CBRI 105C-$1,030.00, Refund due to closing JB22818(05) & JP25549(04) Projects; Res#13, 14-100A (corrected from Agenda that read Res#13, 14-100),Hwy Dist#3-$48,918.60 BIA Tonkawa Road Construction Project; Res#13, 14-102 Hwy Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-103 Hwy Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-104 Hwy Dist#3-$662.85, Sale of Scrap Metal; Res#13, 14-105 Hwy Dist#3-$67.94, Refund of Customer Credit; Res#13, 14-106 D0800-20, Open Dump Reward fees August 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$500.00; Co Sales Tax - $32871.97; CBRI 105C- $1,030.00; Highway Dist#3-$48,918.60; Highway Dist#3-$500.00; Highway Dist#3-$500.00; Highway Dist#3-$662.85; Highway Dist#3-$67.94; Open Dump Reward-$197.50; Highway Dist#1-$17.85.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approved the following Transfer of Appropriations:  General Gov FICA -$12.24 to Election Board Part Time.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye. 

 

There were no Unscheduled Public Appearances.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Lien Fee: 16, Allegiance Communications, 32.87, Cable; PBA: 12, Bagg, Jack, 950.00, Contractual Services; PBA HEALTH: 4, Bank Of The West, 7960.13, Loan Payment; Preservation Fee: 4, Kellpro Computer, 152.00, Digitizing; Reimburse: 11, Visual Solutions, 25.00, Holes punched; 12, Midwest Computers, 69.00, HP Laser Jet Toner; Serv.Fee: 124, Lowes Companies Inc., 312.51, Blanket For Supplies; 125, Okla. Juvenile Justice SVCS, 721.06, Juvenile Detention; 126, AT&T, 118.46, Telephone; 127, FBF Inc, 409.00, Gun; 128, Keeler Equipment Sales, 495.00, Grill guard; 129, Blackwell Animal Hospital, 54.00, Immunizations; Drug Court: 23, ODMHSAS, 250.00, Registration; County Sales Tax Fund: 368, Farha Wholesale Co., 427.78, Supplies; 369, Hero 247, 439.69, Uniforms; 370, AT&T, 1091.92, Blanket For Monthly Internet; 371, AT&T, 527.09, Monthly Router Bill; 372, Quality Water Service, 384.25, Blanket for water; 373, Fuelman Of Oklahoma, 269.72, Blanket For Fuel; 374, Fuelman Of Oklahoma, 161.88, Blanket For Fuel; 375, Houser Hardware, 69.57, Blanket For Supplies; 376, Kay Office Equipment, 218.68, Lease payment; 377, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 378, Bankers Credit Card Services, 1925.62, Supplies; 379, Southwest Business Products, 244.35, Supplies; General: 718, Kimberlye R. Mayer, 1320.00, Consulting fee; 719, Blackwell True Value Hardware, 185.46, Maintenance Supplies; 720, Newkirk Herald Journal, 498.00, Fair Books; 721, Annuschat, Darin, 204.10, Judge; 722, City of Blackwell, 34.93, electric bill; 723, Lasher, Maxine, 46.00, Postage Stamps; 724, McCulloch, Lonnie, 70.91, Maintenance; 725, Peterson, Thelma, 110.00, Event Worker; 726, Caldwell, Cynthia, 80.00, Event Worker; 727, Johns, Nancy, 130.00, Event Worker; 728, Mills, Nadine, 130.00, Event Worker; 729, Simunek, Gloria, 130.00, Event Worker; 730, Oxford, Margie, 90.00, Superintendent; 731, Frieouf, Amber, 180.00, Superintendent; 732, Ponca City News, 449.92, Advertising; 733, Winfield Daily Courier, 379.44, Advertising; 734, Backus, Diana, 70.00, Event Worker; 735, Kahle, Lisa, 70.00, Event Worker; 736, Sprueill, Twila, 70.00, Event Worker; 737, Rodgers, Beverly, 70.00, Event Worker; 738, Webb, Jane, 70.00, Event Worker; 739, Taylor, Tami L, 70.00, Event Worker; 740, Wise, Glenda, 60.00, Superintendent; 741, McKee, Cindy, 60.00, Superintendent; 742, May, Hardy W., 60.00, Superintendent; 743, Bohannon, Francis, 60.00, Superintendent; 744, Head, Neal, 60.00, Superintendent; 745, Cardwell, Bart, 60.00, Superintendent; 746, Barthouse, Rick, 60.00, Superintendent; 747, Norma Lea Ascue, 60.00, Event Worker; 748, Avery, Beverly, 60.00, Event Worker; 749, Webb, Charles, 60.00, Event Worker; 750, Caldwell, Mike, 60.00, Event Worker; 751, Shepherd, June, 60.00, Event Worker; 752, Grace, Connie, 60.00, Event Worker; 753, Moore, Frances, 60.00, Event Worker; 754, Courtney, Mindy, 60.00, Event Worker; 755, Johns, Pat, 60.00, Event Worker; 756, Wise, Glenda, 60.00, Event Worker; 757, Frieouf, Peggy, 40.00, Event Worker; 758, Grell, Andrea, 40.00, Event Worker; 759, Blakley, Linda, 40.00, Event Worker; 760, Kothe, Michelle, 40.00, Event Worker; 761, Fitch, Kathy, 40.00, Event Worker; 762, Bohannon, Francis, 40.00, Event Worker; 763, Powelson, John, 30.00, Superintendent; 764, Sanchez, Maria, 30.00, Event Worker; 765, Glasgow, Betty J., 30.00, Event Worker; 766, May, Ollie, 20.00, Event Worker; 767, Emerson, Alex, 20.00, Event Worker; 768, Frieouf, Lainey, 20.00, Event Worker; 769, Day, Cindy, 20.00, Event Worker; 770, Barker, Caralynn, 20.00, Event Worker; 771, Nickels, Marty, 20.00, Event Worker; 772, Hazelwood, Tristyn, 20.00, Event Worker; 773, Burrow, Lindsey, 20.00, Event Worker; 774, Melnick, Desiree, 20.00, Event Worker; 775, Henricks, Kylee, 20.00, Event Worker; 776, Headrick, Cindy, 20.00, Event Worker; 777, Malson, Peggy, 20.00, Event Worker; 778, Braine, Kim, 20.00, Event Worker; 779, Scott, Diane, 20.00, Event Worker; 780, Decker, Diann, 20.00, Event Worker; 781, Grossardt, Stacie, 20.00, Event Worker; 782, Johnson, Pam, 20.00, Event Worker; 783, Sheets, Ann, 20.00, Event Worker; 784, Graham, Jacquelyn, 20.00, Event Worker; 785, Crouch, Joyce, 20.00, Event Worker; 786, Dorl, Patsy, 20.00, Event Worker; 787, Foster, Debbie, 20.00, Event Worker; 788, Chase, Jessica, 20.00, Event Worker; 789, Kahle, Lisa, 10.00, Event Worker; 790, Moses, Rita, 10.00, Event Worker; 791, Klein, Cheryl, 10.00, Event Worker; 792, Grell, Terrie, 10.00, Event Worker; 793, Grell, Andrea, 10.00, Event Worker; 794, McKee, Lacie, 10.00, Event Worker; 795, Smith, Fern, 10.00, Event Worker; 796, Fesler, Carol, 10.00, Event Worker; 797, Wilson, Lorna, 10.00, Event Worker; 798, Tapp, Faith, 10.00, Event Worker; 799, Chriestenson, Susan, 10.00, Event Worker; 800, Thompson, Nancy, 10.00, Event Worker; 801, Megee, Kathy, 10.00, Event Worker; 802, McCurry, Vera, 10.00, Event Worker; 803, Grace, Lindsay, 467.57, Travel; 804, Klumpp, Larry A., 939.83, Travel; 805, Valero Short Stops, 52.49, Blanket for gas; 806, Fleetcor Technologies, 1864.82, Blanket For Fuel; 807, Fleetcor Technologies, 1596.59, Blanket For Fuel; 808, Hilton Garden Inn Norman, 231.00, Lodging; 809, OSU-CTP, 35.00, Class; 810, 911 Custom, 3596.44, Accessories; 811, Quality Water Service, 36.75, Water; 812, Kay Office Equipment, 27.80, Maintenance Agree.; 813, Kennedy, Christine L., 188.71, Travel; 814, Radio Shack, 50.00, Computer Equipment; 815, Ratliff, Maribeth, 101.22, Travel; 816, Stephens, Carole, 10.82, Travel; 817, Kay County FloodPlain Mgmt., 95.00, Meeting expenses; 818, DA Council, 22375.00, Civil Litigation; 819, DA Council, 50000.00, Kay County Task Force; 820, USPS Disbursing Officer, 4984.88, Office lease; 821, OAFF-Okla Assn Of Fairs & Festivals, Attn:  Gina, 75.00, Membership dues; 822, Galaxie Business, 116.30, Copier contract; 823, Quality Water Service, 19.50, Water; 824, Secretary of State, 25.00, Notary Public Application; 825, Voss Lighting, 78.00, Bulbs; 826, Voss Lighting, 117.30, Bulbs; 827, Allegiance Communications, 38.87, Cable; 828, Allegiance Communications, 38.87, Cable; 829, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 830, STC, 214.00, Copier contract; 831, STC, 214.00, Copier contract; 832, STC, 214.00, Copier contract; 833, Kellpro Computer, 1556.10, Computer; 834, Kellpro Computer, 109.00, Software; 835, Kellpro Computer, 258.00, Virus Removal; Health: 148, Staples, 234.72, Supplies; 149, ANCO Services, 2085.00, Janitorial Services; 150, Ponca City Utility Authority, 1543.84, Billing; 151, Cintas Document Management, 26.50, Shredding; 152, Cintas Document Management, 29.68, Shredding; 153, AT&T, 917.62, Billing; 154, Centerpoint Energy Arkla, 46.56, Billing; 155, STC, 28.00, Copier contract; 156, Langdon, Emily, 502.93, Travel; 157, Wehunt, Amy, 48.59, Travel; 158, Southwest Business Products, 103.50, Paper; Highway: 654, Southwest Truck Parts, 486.70, Blanket; 655, Fastenal Indus & Const Supplies, 44.31, Blanket; 656, G & B Auto, 190.00, Repairs; 657, Cintas Corporation Loc, 851.55, Blanket; 658, Interstate Battery System Of Tulsa, 265.90, Batteries; 659, River Ridge Construction Llc, 3300.00, Trackhoe & Operator Rental; 660, BDF Enterprises LTD, 76.80, Filter Service; 661, AT&T, 212.13, Long Distance Service; 662, OK Natural Gas, 40.76, Gas service; 663, OK Natural Gas, 24.16, Billing; 664, Rural Water District #3, 40.09, Water; 665, Ponca City Utility Authority, 533.55, Electric Service; 666, APAC-Central Inc, 3537.00, Rock; 667, Galaxie Business, 53.92, Copier contract; 668, AT&T, 186.82, Billing; 669, Centerpoint Energy Arkla, 39.11, Billing; 670, Total Com Inc., 250.00, Radio Service; 671, BDF Enterprises LTD, 52.95, Filter Service; 672, Evans & Associates, 7524.48, Asphalt; 673, Kansas Truck Center, 388.60, Parts; 674, Cross Oil, 18472.22, Diesel; 675, P & K Equipment, 206.18, Supplies; 676, Circuit Engineering District #8, 100.50, Signs; 677, Grant County Dist #3, 6405.66, Rock; 678, Younger-Holmes Electrical Contractors, 160.12, Repairs; 679, Fastenal Industrial & Const Supplies, 13.18, Bolts; 680, Take Ten Tire, 229.20, Tractor tire; 681, Southwest Business Products, 228.23, Office Supplies; 682, Cross Oil, 13188.24, Diesel; 683, Blackwell Auto Parts, 125.00, Tools; 684, Evans & Associates, 38256.77, Paving; 685, Kelle Oil Company, 239.22, Tire repair; 686, John Deere Financial, 142.22, Mower; 687, Zee Medical Inc., 196.95, Medical Supplies; 688, Southwest Truck Parts, 74.19, Battery; 689, Power Plan, 199.48, Parts; 690, OK Natural Gas, 81.37, Billing; 691, Ponca City.Net, 108.00, Wireless Service; 692, Zee Medical Inc., 83.95, Medical Supplies; 693, Zee Medical Inc., 174.66, Gloves; 694, Kellpro Computer, 86.00, Virus Removal; 695, Schieber, Dee, 177.41, Mileage; 696, Austin, Steve, 152.49, Travel; 697, Irwin Trailer LLC, 915.25, Parts; 698, Irwin Trailer LLC, 157.74, Parts; 699, Rick's Service Center & Discount Tire, 42.50, Repairs; 700, Yellowhouse Machinery Co, 1938.80, Parts; 701, O Reilly Auto Parts, 59.99, Lubricant; 702, Rick's Service Center & Discount Tire, 85.00, Repairs; 703, O Reilly Auto Parts, 29.94, Antifreeze; 704, Blackwell Auto Parts, 35.94, Paint

               

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Austin and seconded by Schieber approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307 (B)(4) to discuss litigation in Western District of Oklahoma Case #CIV-12-601 C (9:422 a.m.).   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin to reenter regular meeting of the BOCC (9:52 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to direct District Attorney Brian Hermanson in drafting a letter for final settlement figures on the Western District of Oklahoma Case # CIV-12-601-C.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None. 

 

The following bids were opened as follows:  Bid#2013-40, Beams for Bridge#136, Dist#3, The Railroad Yard, Inc.-$111,001.65; Sunbelt Equipment & Supply-$110,277.11.

 

Motion was made by Rowe and seconded by Schieber accepting bid from Sunbelt Equipment & Supply-$110,277.11 on Bid#2013-40, Beams for Bridge#136, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Bid#2013-41, Class 8 Tractor (lease purchase), Dist#2, MCH Kenworth-$118,000.00; Warren Cat-$125,750.00; Warren Cat-$126,000.00; Warren Cat-$131,350.00; Warren Cat-$132,100.00.  The following were no bids:  Frontier; Boxcer Equipment; The G. W. Van Keppel Company; Yellowhouse Machinery Co.; Kirby-Smith Machinery, Inc.

 

Motion was made by Austin and seconded by Schieber Tabling Bid#2013-41, Class 8 Tractor with lease purchase.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:10 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

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Approved this 12th day of November, 2013.

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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