Monday, October 21, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 21, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on October 18, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Jody Burd & Harold Hughs, Kay County Detention Center (KCDC); Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of October 15, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
No report was given by Tamra Cunningham from Oklahoma Court Services.
Jail Director Report: Jody Burd, KCDC, reported 210 as the daily inmate count, 24 arrested and released over the weekend; 31 Department of Corrections and eight (8) county inmates.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe reported about Bridges 179 and 114 and mentioned crews are rocking and filling holes in the roads.
Commissioner Schieber talked about overflow at Chikaskia, right-of-way issues at Hubbard and said crews are blading, mowing and hauling sand.
Commissioner Austin mentioned his crews are hauling rock, mowing, trimming trees and working on low water crossing at Indian Road.
Motion was made by Austin and seconded by Schieber approving to go out to bid to purchase two (2) Tractor Trailers. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving to rescind previous motion regarding going out to bid for tractor trailers. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving to go out to bid to purchase one or more Tractor Trailers. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Austin approving Contract for the purchase of land for Dist#3. Commissioner Rowe discussed three locations noting pricing, location and utility usage. He said location on Adobe & 49th Street would best meet his needs and noted location had blacktop on both roads to location, natural gas, rural water and power and the price of the land was $8,000.00 an acre. Rowe stated he wanted to purchase 15 acres.
DA Hermanson said he reviewed the Contract and made a couple of slight changes. He said the legal concept of the Contract appears to be fine.
Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Schieber approving to go out for bid on Beams for Bridge 136, Dist#3. Rowe talked about this bridge that is east of Tonkawa and said due to government shutdown there is no funding available. He noted these beams are not listed on the six month bid and he went on to explain the work of the beams. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Resolution (County Res#13, 14-89) for financial assistance from the Rural Economic Action Plan (REAP) Fund to overlay existing overlaid streets and overlaying existing dirt streets. Commissioner Austin stated this is for the Town of Kildare. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber noting the following September 2013 Monthly Reports: Court Clerk – Newkirk; Ponca City; Blackwell. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds: Res#13, 14-88, Highway Dist#1-$116,562.98, BIA Reimbursement H3101-52 Hartford/McFadden Recon Road Project, D#1. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$305,916.56, D#1-$101,972.18; D#2-$101,972.19; D#3-$101,972.19; Highway Dist#1-$116,562.98; Highway-$61.69, D#1-$28.18/$10.06; D#3-$23.45; CBRI 105C-$21.05; Drug Court-$8,742.50; County Improvement-$0.17; Public Buildings Authority-Pioneer Technology Center-$0.70; Public Buildings Authority-Tonkawa Public Schools-$0.64. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approved the following Transfer of Appropriations: Highway Dist#3 Maintenance & Operations (M&O)-$1,704.08 to Lease Purchase. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Unscheduled Public Appearances: Undersheriff Kelley discussed using one to one and half acres of land that belongs to the county to put in a much needed gun range.
Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on October 30, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Serv.Fee: 106, Van Hoesen, Everette H., 169.50, Mileage; 107, Heartland Western Outfitters, 29.95, Pant; 108, Landis, Michael K, 12.32, Staples; County Sales Tax Fund: 296, Baskin Hadley & Stevens PC, 1885.00, Professional services; 297, Fiorina, Ismael, 8.93, Reimbursement; 298, Baumert, Cummings & Hiatt, 1028.10, Professional services; 299, Farha Wholesale Co., 1885.24, Supplies; 300, Safelite Fulfillment Inc, 78.93, Supplies; 301, Cooks Direct, 306.34, Gauges; 302, Southwest Paper, 620.18, Laundry & Misc.; 303, Fuelman Of Oklahoma, 568.59, Blanket For Fuel; 304, Verizon Wireless, 147.01, Monthly cell bill; General: 579, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 580, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 581, Cintas, 77.53, Linen Service; 582, Hilton Garden Inn Norman, 308.00, Lodging; 583, Cintas, 108.51, Linen Service; 584, Jackson Boiler & Tank Co., 185.00, Boiler Maintenance; 585, Communityworks, 292.08, Juvenile Detention; 586, Eastern Okla Youth Services, 790.50, Juvenile Detention; 587, Canadian County Juvenile Center, 579.30, Juvenile Detention; 588, Cintas, 108.51, Linen Service; 589, Fisher Tinting, 824.00, Tint; 590, Purdy, Carol A., 49.59, Reimbursement; 591, Miller, Heather J., 44.86, Reimbursement; 592, Hobbs, Karen, 47.18, Reimbursement; 593, Newkirk Mini-Storage, 600.00, Storage rental; 594, Kay County, 494.74, Insurance; 595, Two Rivers Coop, 22.50, Posts; 596, Reese, Tammy, 118.65, Travel; 597, NACo, 931.00, Dues; 598, AT&T U Verse, 85.00, Billing; 599, Kennedy, Christine L., 138.99, Mileage; 600, AT&T, 108.30, Monthly Service; 601, USPS - HASLER, 25000.00, Postage for meter; 602, Carrot - Top Industries Inc., 183.73, US Flag Set; Health: 131, Social Thinking, 194.75, Books; 132, J & P Supply, 193.33, Supplies; 133, AT&T, 504.77, Billing; 134, Language Line Services, 106.73, Billing; 135, STC, 48.00, Copier maintenance; 136, OK Natural Gas, 108.48, Billing; 137, Moore Medical Corp., 327.32, Supplies; 138, McKesson Medical-Surgical, 37.00, Supplies; 139, Linguisystems, 51.95, Supplies; 140, NCS Pearson Inc, 268.66, Supplies; 141, Taylor Technologies, 29.45, Re-agent; 142, AT&T, 179.11, Billing; 143, J & P Supply, 128.38, Paper Products; 144, City of Blackwell, 576.26, Electric for Blackwell; 145, U.S. Postal Service (Neopost Postage-On-Call), 1000.00, Postage for Ponca office; 146, Southwest Business Products, 681.34, Calendars & Appt. Books; 147, Kay County, 3632.00, Property Ins; Highway: 544, Houser Hardware, 483.65, Blanket; 545, Locke Auto Parts, 595.38, Blanket; 546, River Ridge Construction Llc, 1297.38, Crushed rock; 547, Quality Water Service, 46.15, Water; 548, AMC Urgent Care Plus, 300.00, DOT Physicals; 549, Best Value Inn, 110.00, Lodging; 550, Evans & Associates, 1536.64, Asphalt; 551, Circuit Engineering District #8, 268.00, Signs; 552, AT&T, 82.52, Telephone Service; 553, Wells Construction, 28448.53, Materials; 554, AT&T, 228.63, Monhtly Telephone Service; 555, Warren Cat, 3567.30, Blades; 556, APAC-Central Inc, 33648.46, Road rock; 557, M K Crushing Llc, 6957.99, Rock; 558, Rick's Service Center & Discount Tire, 397.50, Tires; 559, Warren Power And Machinery, 733.50, Parts; 560, Southwest Business Products, 1197.00, Purchase orders; 561, Yellowhouse Machinery Co, 970.70, Parts; 562, Grant County Dist #3, 6448.00, Rock; 563, Security Abstract Co., 200.00, Title Search; 564, J & P Supply, 159.20, Paper Products; 565, Power Plan, 269.28, Parts; 566, Yellowhouse Machinery Co, 431.95, Parts; 567, Sunbelt Equipment & Supply, 13720.96, Pipe; 568, BDF Enterprises LTD, 89.25, Filter Service; 569, Staples, 149.99, Supplies; 570, Safety Kleen, 115.50, Power Washer; 571, Power Plan, 209.18, Parts; 572, Circuit Engineering District #8, 335.00, Signs; 573, Owen Auto Supply, 326.85, Brakes; 574, S & K Direct Steel LLC Inc, 305.95, Oxygen; 575, Farm Plan, 649.99, Pruner/Extension Pole; 576, Kay County, 13358.30, Insurance; 577, Ok Employment Security Commission, 3777.86, Unemployment; 578, Locke Supply, 140.43, Gas & Mainteance; 579, The Shattuck National Bank, 1704.06, Lease Purchase Payment; 580, Rick's Service Center & Discount Tire, 95.00, Tire repair; 581, Schieber, Dee, 114.13, CED Meeting; 582, O Reilly Auto Parts, 59.99, Parts; 583, G & B Auto, 718.40, Parts & Service; 584, Blackwell Auto Parts, 55.19, Parts; 585, City of Blackwell, 555.28, Parts & Service
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 9:47 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 28th day of October, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS