Monday, September 16, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 16, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 13, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Shawna Taylor, Assistant District Attorney; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Jody Burd, Kay County Detention Center (KCDC) Director; Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board; Julia Curry, Oklahoma Court Services; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of September 9, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Julia Curry, Oklahoma Court Services, spoke in place of Tamra Cunningham.  Ms. Curry said the total hours completed in August were 1314 and stated total number of client’s that submitted community service hours were 124.  She said clients helped clean and set up for the Kay County Free Fair and worked every night of the fair from 6 p.m. to midnight.  Ms. Curry told that Mr. Bohanan with the Fair Board was so pleased with Tamra and the helped received that he personally called Judge Boyd to praise the work done.  She noted other projects worked as:  The Living Hope Pregnancy Center, The Humane Society, City of Tonkawa and Charlie Adam’s Day in Newkirk.

 

Jail Director Report:  Jody Burd, KCDCD, reported 204 as the daily inmate count, 43 arrested and released over the weekend, 32 Department of Corrections.  Burd noted CPR training were completed and said may offer at another time for those that were unable to attend. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe said bridge on Hubbard Road was finished, bridge on 92nd Street has been torn down and Bird Nest Creek is now opened.  He noted crew continues to mow and do regular maintenance jobs. 

 

Commissioner Schieber said concrete has been poured on Oakland Road.  He noted his crews are working doing maintenance on trucks due to rain.

 

Commissioner Austin mentioned his crews brought barricades to courthouse to be used for Charlie Adams Day.  He said crews have been mowing, hauling rock and sand and doing maintenance on equipment.

 

Motion was made by Rowe and seconded by Austin approving Cooperative Agreement between Kay County and BIA Tonkawa Tribe.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving accepting bids from Yellowhouse Machinery Co.-$220,859.00 on a John Deere 250G and Warren Cat-$223,632.00 on a Caterpillar 324EL on Bid#2013-37-Hydraulic Excavator-LP, D#3 (bid opened in BOCC meeting 9-3-13).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber noting the following Kay County August 2013 Monthly Reports:  Election Board; Sheriff; Health Department; Court Clerk (Newkirk, Ponca City & Blackwell).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions for Disposing of Equipment:  Res#13, 14-68, Treasurer Office, black mesh chair, transferred to District Attorney Office.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installation:  City of Ponca City, SE4/SE4 S17 T26N R2E ending SE4SE4 S18 T27N R2E, parallel with  E0200 to W Street, parallel W Street across SH-11, D#2; Kay County Rural Water District#3, SWC/SW4 S8 T27N R2E ending NEC/NE4 S18 T27N R2E, D#2; Superior Pipeline Co., LLC, SW4/SW4 S36 T29N R2W ending SE4/SE4 S35 T29N R2W, N 76th Street, D#3; Superior Pipeline Co., LLC, SW4/SE4 S25 T29N R2W ending NW4/NE4 S36 T29N R2W, W. Home Rd, D#3; Sooner Oil & Gas, SE4/SW4 S22 T26N R1E ending NE4/NE4 S21 T26N R1E, T Street, D#1.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#13, 14-66, Highway, District#3-$1,000.00; Res#13, 14-67, Highway, District#2-$60,000.00; Res#13, 14-69, Highway, District#1-$464,480.80; Res#13, 14-70, Highway, District#1-$500.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin to approve the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway, D#3-$1,000.00; Highway, D#2-$60,000.00; V.I. Reimbursement-$974.85; County Sales Tax-$346,583.13; Use Tax Collections-$29,705.29; CBRI 105C-$29,541.39; Highway, D#1-$464,480.80; Highway, D#1-$500.00.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approved the following Transfer of Appropriations:  General-Government Maintenance & Operations-$1,000.00 to Charity/County Burial; General-Sheriff Maintenance & Operations-$4,500.00 to Personal Services.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye. 

 

Unscheduled Public Appearances:  District Attorney Brian Hermanson introduced Shawna Taylor, Assistant District Attorney to the BOCC and mentioned she may be setting in on some of the BOCC meetings in the future.

 

Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on September 27, 2013.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

FY 2013/2014 PURCHASE ORDERS:  

                2012-2013 General: 2420, J & P Supply, 376.00, Sweeper; 2421, J & P Supply, 304.44, Blanket For Supplies; 2422, Newkirk Herald Journal, 485.85, Blanket; 2423, Newkirk Herald Journal, 893.67, Blanket; 2424, Newkirk Herald Journal, 895.35, Blanket; 2013-2014 Serv.Fee: 61, AT&T, 484.58, Telephone; 62, Inventory Trading Company, 1200.40, Uniforms; 63, Bartletts Overhead Door Co., 1475.00, Door; 64, Baker, Johnny F, 912.00, Juvenile Transports; 65, Sweeney, Tiara, 171.00, Juvenile Transports; Drug Court: 12, Redwood Toxicology Laboratory, 647.65, Drug Testing; 13, Omega Laboratories Inc, 66.00, Drug Testing; 14, OK Court Services Inc, 7500.00, Coordinator Fees; 15, OK Court Services Inc, 7500.00, Coordinator Fees; 16, Bluing Products Inc, 118.95, Bluing; 17, Omega Laboratories Inc, 231.00, ; 18, Dilbeck, Brenda, 239.76, County Bridge & Road Improvement: 2, River Ridge Construction Llc, 44250.40, Bridge construction;

                County Sales Tax Fund: 193, Eastman National Bank, 348466.38, Tax Collections; 194, Fuelman Of Oklahoma, 318.47, Fuel; 195, Verizon Wireless, 145.66, Billing; 196, CHC, 15935.11, Medical Services; 197, Fuelman Of Oklahoma, 361.82, Fuel; 198, Bankers Credit Card Services, 1203.54, Supplies; 199, Houser Hardware, 153.66, Supplies; General: 343, J & P Supply, 989.94, Blanket For Supplies; 344, City of Newkirk, 5277.35, Billing; 345, Visual Solutions, 150.00, Business

                cards; 346, Galaxie Business, 55.00, Copier contract; 347, Blair, Cody D, 96.05, Mileage; 348, Quality Water Service, 37.80, Water; 349, Purdy, Carol A., 82.63, Meals; 350, Zee Medical Inc., 246.22, Medical Supplies; 351, Quality Water Service, 22.15, Water; 352, Roberts & Son

                Funeral Home, 500.00, Charity cremation; 353, Huster, Frank Austin, 15.82, Mileage;  Health: 67, Walmart Community BRC, 132.44, Supplies; 68, Fowler-Goins, Mary, 90.40, Travel; 69, Sigrid Krause, 71.19, Travel; 70, Rose Ann McChristian, 136.73, Travel; 71, Fulsom, Donna, 103.96, Travel; 72, Langdon, Emily, 97.18, Travel; 73, Ana Beets, 375.16, Travel; 74, Language Line Services, 106.77, Billing; 75, City of Blackwell, 389.68, Billing; 76, McKesson Medical-Surgical, 27.20, ; 77, Safe Kids Worldwide, 75.00, Registration; 78, Brace Books & More, 72.35, Books; 79, Southwest Business Products, 216.56, Office Supplies; Highway: 336, CODA, 105.00, CODA registration; 337, Take Ten Tire, 336.49, Repairs; 338, Kelle Oil Company, 1341.13, Tires; 339, Cross Oil, 17516.21, Fuel; 340, Younger-Holmes Electrical Contractors, 299.68, Repairs; 341, Farm Plan, 1199.88, Parts; 342, OK Natural Gas, 24.03, Billing; 343, Rural Water District #3, 44.64, Water; 344, Cross Oil, 2600.00, Oil; 345, Sunbelt Equipment & Supply, 10625.40, Bridge Materials; 346, Warren Cat, 193.04, Parts; 347, Kelle Oil Company, 173.72, Tire; 348, OK Corporation Commission, 122.67, Tank Fees; 349, ACCO, 95.00, Registration; 350, Circuit Engineering District #8, 255.00, Signs; 351, Zee Medical Inc., 60.95, Gloves; 352, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 353, Welch State Bank, 2731.42, Lease Purchase Payment; 354, Kay Electric Cooperative, 356.88, Billing; 355, River Ridge Construction Llc, 16000.00, Dozer rental; 356, Austin, Steve, 208.78, Travel; 357, Schieber, Dee, 207.92, Travel

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Austin and seconded by Schieber approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307(B)(4) to discuss litigation in Western District of Oklahoma Case #CIV-12-601-C with counsel (9:48 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving to reenter regular meeting of the BOCC (10:21 a.m.).   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

No action was taken regarding litigation in Western District of Oklahoma Case #CIV-12-601-C.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:22 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 23rd day of September, 2013.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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