Tuesday, September 3, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 03, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 30, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Dee Schieber, Member; Brian Hermanson, District Attorney; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Carol Purdy, Kay County Assessor; Jody Burd, Kay County Detention Center (KCDC) Director; Harold Hughs, KCDC; Larry Klumpp, OSU Extension Agent; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Tammy Reese, Secretary/Kay County Clerk (see sign in sheet). Absent: Member Steve Austin
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Schieber and seconded by Rowe Tabling the regular meeting minutes of August 26, 2013. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe approving Application for County Burial and Affidavit of Financial Inability to Pay. Motion carried: Rowe, aye; Schieber, aye.
Jail Director Report: Jody Burd, KCDCD, reported 208 as the daily inmate count, 53 arrested and released over the weekend, 34 Department of Corrections and five (5) contract bids. Burd noted deputies assisted Ponca City Police Department last Friday.
Sam’s Club Membership: Burd said Sam’s Club is offering employees a free membership card. It was decided each department head would inform their employees and sign up those interested and submit names to Jody Burd by September 18, 2013.
Motion was made by Schieber and seconded by Rowe approving additional budget for FY 2013-14 Courthouse Security. County Clerk Reese said this was a new budget request for the courthouse security deputy’s salary that was overlooked when Estimate of Needs and Temporary Appropriations were first presented. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe denying an increase to the Election Board Secretary’s amended budget request for FY 2013-14. Motion carried: Rowe, aye; Schieber, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects: Commissioner Rowe said crew finished work on Bridge 114 and will now start back fill and put up guard rails. He mentioned crew continues to blade roads, mow and put in culverts.
Commissioner Schieber said his crews are blading, mowing, stock piling and pouring concrete on Oakland. He noted Duit Construction finished “S” Streets roller compacted job. Schieber indicated regular concrete will be poured on Oakland and will start Pecan Street in the near future.
Motion was made by Schieber and seconded by Rowe approving the following Public Service/Pipeline Crossing Line Installation: International Energy Corp., SW4/SW4 S24 T25N R1E ending NW4NW4 S25 T25N R1E, White Eagle Rd., D#3. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit Funds: Res#13, 14-61, Highway D#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-62, Highway D#3-$768.00, sale of scrap metal; Res#13, 14-63, Highway D#3-$551.00, sale of scrap metal; Res#13, 14-64, Court Clerk-$300.00, July 2013 Newkirk Reward Fees. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Lapsed Balances FY2012-13-$17,658.05, D#1-$4,815.27; D#2-$11,464.51; D#3-$1,378.27; Highway Dist#3-$500.00; Highway Dist#3-$768.00; Highway Dist#3-$551.00; Sheriff Service Fee Lapsed Balances FY2012-13-$1,143.27; Use Tax Lapsed Balances FY2012-13-$9,648.74; Visual Inspection Reimbursement Lapsed Balances FY2012-13-$289.04; Open Dump Reward-$300.00. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe noting the following Transfer of Appropriations: VOID-Highway Dist#3 44th Str. Reconstruction Project to Dist#1 ETR Bridge Account (approved in BOCC meeting on 8-19-13); Data Processing Personnel Services-$1,800.00 to Capital Outlay; General Government Health Insurance-$2,283.70 to Courthouse Security Personnel Service. Motion carried: Rowe, aye; Schieber, aye.
There were no Unscheduled Public Appearances made.
Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye.
Motion was made by Schieber and seconded by Rowe approving Maintenance & Operations claims. Motion carried: Rowe, aye; Schieber, aye.
FY 2013/2014 PURCHASE ORDERS:
2013-2014 Lien Fee: 10, CODA, 75.00, Registration; PBA: 6, Superior Plumbing, 281.00, Repairs; 7, Bagg, Jack, 950.00, Maintenance; PBA HEALTH: 2, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 54, Walmart Community BRC, 489.14, Supplies; 55, AT&T Mobility, 462.84, Internet; 56, Walmart Community BRC, 188.73, Ink Cartridges; 57, Juniors Locks & Alarms, 275.00, Locks; County Sales Tax Fund: 177, Southwest Paper, 621.93, Supplies; 178, Fastenal Industrial & Const Supplies, 23.98, Supplies; 179, Fuelman Of Oklahoma, 351.94, Supplies; 180, Take Ten Tire, 84.99, Services; 181, Powerwerx, 193.88, Supplies; 182, Quality Water Service, 384.35,Water; 183, Kay Office Equipment, 187.65, Maintenance Agree.; 184, AT&T, 530.29, Billing; General: 317, Take Ten Tire, 729.02, Blanket For Vehicle Maintenance; 318, Jack Bowker Ford, 99.72, Blanket For Vehicle Maintenance; 319, Grace, Lindsay, 494.24, Travel; 320, Klumpp, Larry A., 593.11, Travel; 321, Valero Short Stops, 158.74, Fuel; 322, Fuelman Of Oklahoma,
2177.63, Fuel; 323, Kay County Detention Center, 600.00, Router; 324, Leach Paper Co., 383.57, Supplies; 325, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 326, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 327, Pioneer Fire And Safety, 126.00, Inspections;
328, Northwest District CODA, 35.00, Registration; 329, AT&T U Verse, 90.00, Billing;
Health: 46, ANCO Services, 2085.00, Janitorial Services; 47, OK Natural Gas, 110.03, Billing; 48, Southwest Business Products, 181.28, Toner Cartridges; 49, Murphys Plumbing, 159.50, Service charge; 50, AT&T, 927.91, Monthly Phone Service; Highway: 288, Action Truck Parts, 795.79, Parts; 289, Unifirst Holdings Inc, 696.95, Uniforms; 290, Centerpoint Energy Arkla, 41.27, Billing; 291, AT&T, 209.34, Billing; 292, City of Blackwell, 518.82, Billing; 293, Total Com Inc., 250.00, Radio Service; 294, Grant County Dist #3, 3244.63, Rock; 295, Galaxie Business, 50.00, Copier contract; 296, Certified Laboratories, 1117.00, Fuel Additive; 297, M K Crushing Llc, 9732.45, Rock; 298, T & W Tire, 887.42, Tires; 299, Bennett, Jared, 4990.00, Labor; 300, Grant County Dist #3, 6409.36, Crusher Run; 301, P & K Equipment, 151.26, Parts; 302, Schieber, Dee, 151.42, Mileage; 303, Blackwell True Value Hardware, 46.46, Bolts; 304, ACCO, 95.00, Registration; 305, Interstate Batteries, 122.95, Blanket; 306, Lampton Welding, 80.60, Blanket; 307, Lowes Home Improvement Inc, 252.04, Blanket
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Bids were opened on Bid#2013-37-Hydraulic Excavator-LP, D#3 as follows: Boxcer Construction Equipment Inc.-No Bid; Warren Cat-$223,632.00; Frontier Equipment-No Bid; Yellowhouse Machinery Co.-$220,859.00; G.W. Van Keppel Co.-$236,135.00 and $201,310.00.
Motion was made by Rowe and seconded by Schieber Tabling Bid#2013-37-Hydraulic Excavator-LP, D#3. Motion carried: Rowe, aye; Schieber, aye.
There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:11 a.m. Motion carried: Rowe, aye; Schieber, aye.
Approved this 9th day of September, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS