Monday, July 22, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 22, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 19, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney; Christy Kennedy, Kay County Treasurer; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center Deputy Director; Everette Van Hoesen, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Holly Cline, Kay County Deputy Clerk/Secretary (see sign in sheet).

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber to enter into the Kay County Home Finance Authority meeting.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin to reconvene into the regular BOCC meeting (9:08 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving the regular meeting minutes of July 15, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to approve Title pages for BIA project #B0710104-Bitter Creek and BIA project #B0710101-Bois D’Arc Creek.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDCD, reported 198 as the daily inmate count, 34 arrested due to warrant sweep, 12 arrested and released over the weekend, 38 Department of Corrections (DOC).  He noted that on July 19, 2013 the inmate count was a record 229.

 

Motion was made by Rowe and seconded by Austin approving paying for all County Highway drivers CDL health cards as a safety precaution.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber appointing Rowe as the county representative on the City of Blackwell, Local Development Act Review Committee.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to approve the Reports and Resolutions presented by Kay County Treasurer for fiscal year end.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving the agreement for the Kay County Health Department and Newkirk Public School District.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge Projects:  Commissioner Rowe reported his crews have been blading roads when conditions allow.  Rowe also noted that wet weather was delaying the concrete pouring of Bridge 114. 

Commissioner Schieber reported work on the Hubbard overflow structure.  Crews were taking out trees.  Schieber also commented that the moisture was beneficial to blading being done on Brake Rd due to the road being packed so firmly. 

 

Commissioner Austin reported utility crews relocating cables on Sumpter Bridge and next week they would be working on Canteen Rd.

 

Motion was made by Rowe and seconded by Austin approving Northwest Plumbing & Mechanical Public Service and Pipeline Crossing permit.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Requisitioning Officer, Receiving agent and Inventory Clerk Authorization on the following accounts: Court Clerk Unappropriated-RO- Marilee Thornton/Natalie Williams/Kim Carlson, RA-Angela Bedore/Latayne Smith/Kammi Frazier, IC-Christina Collins/Latayne Smith; Court Clerk – RO-Marilee Thornton/Natalie Williams/Kim Carlson, RA- Angela Bedore/Latayne Smith/ Kammi Frazier, IC-Christina Collins/Latayne Smith; Kay County District Court-RO-D.W. Boyd/Marilee Thornton/Natalie Williams, RA-Angela Bedore/Latayne Smith/Kammi Frazier, IC-Latayne Smith/Christina Collins; LEPC Grant Fund-RO-Paula Cain/Jerry Hilbert/Dennis Bonewell, RA-Tom Muchmore/Jerry Evans.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to approve the Resolution to Dispose of Equipment. Res#13-14-40, Court Clerk, HP Thin Client Computer Server, junked.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Kay County monthly reports:   Sheriff (2, May & June 2013), Court Clerk.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds: Res#13,14-34, Highway Dist#1-$92,811.29, BIA Hubbard Bridge #105($71,636.29)BIA Oakland Bridge #145($21,175.00); Res#13, 14-35, Highway District#2-$95,225.94 BIA Bridge#78; Res#13,14-36, Highway Dist#3-$250,450.08, BIA 44th St Reconstruction; Res#13,14-37, Highway Dist#3-$910,190.31, 44th St Reconstruction; Res# 13,14-38, Highway Dist#3-$65,595.00, sale of equipment; Res#13,14-39, Highway Dist#3-$50.00, reimbursement.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin to approve the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$438,487.31(D#1-$92,911.29; D#2-$95,225.94;D#3-$250,450.08); Highway Dist#3-$910,190.31; Highway-$317,096.57 (D#1-$105,698.86; D#2-$105,698.86; D#3-$105,698.86); County Sales Tax-$351,893.96; CBRI 105C-$29.18; Highway- $21.73; County Improvement-$.17; PBA-Pioneer Tech Center-$.63; PBA-Tonkawa Public School-$.50; Visual Inspection- $504.98; County Sales Tax-$19,875.01; County Sales Tax- $41,776.58; Highway Dist#3-$50.00; Highway Dist#3-$65,595.00.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to approve the following Transfer of Appropriations: Co Sales Tax – Personnel Services, $25,000 to Part-time; Preservation – Capital Outlay $4000.00 & Personnel Service $1,309.79 to Maintenance & Operations; General Government-$7670.22 M & O to Courthouse Security Personnel; Service Fee - $1000.00 M & O to Overtime; Service Fee - $10,000.00 M & O to Capital Outlay.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

There were no unscheduled public appearances.

Motion was made by Austin and seconded by Schieber approving payroll with warrants to be released on July 30, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried: Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operations claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 2397, Ponca City News, 334.20, Publication; 2398, Keathly Nursery & Landscape, 1092.00, Sod; 2399, COPS Products LLC, 1535.50, Uniforms; 2400, Houser Hardware, 860.08, Carpet; Highway: 2118, Brandts, 13.20, Supplies; 2119, Turner Radiator & Air Cond., 990.00, Repairs; 2120, K & R Builders Inc, 95225.94, Bridge Project; Reimburse: 44, Locke Auto Parts, 800.00, Repairs; Serv.Fee: 396, Page Plus, 169.25, Blanket For Paging Service; Use Tax: 20, River Ridge Construction Llc, 2833.78, Concrete Pour & Finish; County Sales Tax Fund: 1122, Jones, Donald, 900.00, Consulting fee; 1123, Baumert, Cummings & Hiatt, 1289.13, Attorney Fees; 1124, Fuelman Of Oklahoma, 436.02, Blanket For Fuel

 

FY 2013/2014 PURCHASE ORDERS:

                2013-2014 Lien Fee: 3, ACCO, 95.00, Registration; Reimburse: 4, Locke Auto Parts, 73.04, Repairs; Serv.Fee: 3, Sac & Fox Juvenile Detention, 759.96, Blanket For Juvenile Detentions; 4, Craig Co. Detention Center, 510.60, Blanket For Juvenile Detentions; 5, Youth Services Of Osage County Inc, 946.75, Blanket For Juvenile Detentions; 6, Eastern Okla Youth Services, 697.50, Blanket For Juvenile Detentions; 7, Canadian County Juvenile Center, 579.30, Blanket For Juvenile Detentions; 8, Okla. Juvenile Justice SVCS, 860.62, Blanket For Juvenile Detentions; 9, Galaxie Business, 31.62, Blanket For Copier Maintenance; 10, Fleetcor Technologies, 1430.55, Blanket For Fuel; 11, Sac & Fox Juvenile Detention, 401.09, Juvenile Detention; County Sales Tax Fund: 4, Fuelman Of Oklahoma, 448.83, Blanket For Fuel; 5, CHC, 15935.11, Blanket for medical serv; 6, Farha Wholesale Co., 1906.50, Supplies; General: 26, AT&T U Verse, 90.00, Billing; 27, Newkirk Herald Journal, 22.00, Renewal; 28, Special Ops Uniforms Inc, 699.99, Vests; Health: 9, AT&T, 455.75, Monthly Phone Service; 10, Language Line Services, 299.53, Monthly Language Line Srv; 11, STC, 65.00, Monthly Service; Highway: 27, G & B Auto, 246.00, Blanket; 28, Kellpro Computer, 1811.20, Software Licenses; 29, OK Dept of Ag, Food & Forestry, 800.00,Predator & Rodent Service; 30, Smethers Shale Pit, 78.00, Sand; 31, AT&T, 83.77, Billing; 32, Alcohol & Drug Testing Inc., 276.80, Testing; 33, Logan County Asphalt Co., 1525.18, Asphalt; 34, Alcohol & Drug Testing Inc., 144.80, Testing; 35, Power Plan, 87.20, Parts; 36, Circuit              Engineering District #8, 1101.85, Signs; 37, Circuit Engineering District #8, 234.50, Signs; 38, Bennett, Jared, 4990.00, Repairs; 39, CODA, 75.00, Registration; 40, Schieber, Dee, 198.88, Mileage; 41, Austin, Steve, 106.22, Mileage; 42, Cowan Group Engineering, LLC, 3521.19, Engineering;

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:42 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 29th day of July, 2013.

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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