Monday, July 1, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 1, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 28, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Brian Hermanson, District Attorney; Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension Office;  Jim Menzer, Kay County Free Fair Board President; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary (see sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Schieber and seconded by Austin approving regular meeting minutes of June 24, 2013.  Motion carried:  Rowe, abstained; Schieber, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDCD, reported 207 as the daily inmate count, 62 arrested and released over the weekend, 38 in Department of Corrections (DOC) and 13 county inmates sentenced to county time.  He mentioned the Detention Center was a 316 bed facility with capacity of 384 temporary beds.

 

Truck Traffic on County Roads:  Commissioner Schieber said the item was placed on the agenda again so the citizens could address this issue.  Cheryl Smith (on behalf of her father-in-law) told Schieber watering the roads does not help because of the heat and wind.  She also said the yellow rock makes it worse.  Schieber said M&K Crushing has been watering the roads to try and help.  Ms. Smith mentioned truckers have to pay taxes on highways and asked if there is anyway the county can receive tax money.  Commissioner Schieber told her the only way the county receives road related tax money is through fuel purchases; he noted the last two months the revenue has been down and stated he barely had enough money to purchase fuel. 

 

Danny Hasselbring asked if there was anyway speed limit signs reading 35 miles per hour could be put up.  Schieber told him he does not have a way to regulate.  Mr. Hasselbring told about substances that could possibly be used and said some of them would work for approximately 150 days.  He said watering the roads is six times more costly than some of these other substances.  Mr. Hasselbring asked if something could be done just in front of the houses and if stop signs and speed limit signs could be put up to try and slow the trucks down.  Schieber said the only cure for this is asphalt or concrete.

 

Sheriff Van Hoesen said he recently drove the mentioned county roads and said the trucks were stopping at stop signs and railroads tracks and they were traveling at 55 miles per hour. He indicated he would send deputies out to traffic roads.

 

Shelley Hasselbring suggested actively treating and taking care of beforehand.  She expressed her frustration of grit in teeth just walking to and from house to garage.  Ms. Hasselbring said this problem has taken their quality of life from them and has choked the life out of everything.  She thanked the commissioners for what they are doing and thanked them for their consideration regarding these problems.

 

Motion was made by Schieber and seconded by Austin approving and designating Tammy Reese County Clerk as the official to compile the Schedule of Expenditures of Federal Awards (SEFA) Report by grant for FY 2012-2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said crew finished the bridge on Hubbard Road and it is taking more dirt work than planned.  He mentioned the road needs widened but will wait until harvest is over to stay out of the way of the farmers.  Rowe said beams have been set on 114 Street and noted crew would clean and reshape ditches on 44th Street after harvest.

 

Commissioner Schieber reported crew is stabilizing “S” Street and then will put down the roller compacted concrete; he said crew continues blading roads and getting ready for the 4th of July.

 

Commissioner Austin said his crews are mowing and blading.  He stated Bridge 247 has been closed on Longwood; crew put in low water crossing and the low water crossing is open and farmers can now get across with their combines. 

 

Motion was made by Schieber and seconded by Austin approving Preventive Maintenance Agreement for the heating and air conditioning systems in the courthouse.  Austin explained by having this Agreement in place the county will receive priority on issues.  DA Hermanson told the BOCC he does not agree with the language regarding renewing annually.  He said it should not renew automatically without substantial financial benefit to the county.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Trane Service Agreement for the courthouse chiller unit.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

No action was taken on Resolution 12, 13-313 approving Interlocal Cooperative Agreement with Contiguous Counties.

 

Motion was made by Rowe and seconded by Schieber approving and accepting the bid from D&S Oilfield Service in the amount of $65,595.00 on Bid#2013-36, Selling 2005 JD 200 CLC Excavator (bid opened in BOCC meeting on 6-24-13).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations:  Baker Corp, SW4/SW4 S19 T26N R1E ending SW4/SW4 S23 T26N R1E, Hartford & Highland Ave., D#1; K-Powernet, LLC, SW4/SW4 S14 T27N R2E ending SE4/SE4 S14 T27N R2E, E. Kildare Rd., D#1 (corrected from Agenda that read D#2).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installations from Tallgrass Pony Express Pipeline, LLC:  SE4/SW4 S17 T26N R2E ending NE4/NW4 S20 T26N R2E, Hartford Ave., D#1; SE4/SE4 S19 T26N R2E ending NE4/NE4 S30 T26N R2E, Highland Ave., D#1; SE4/SE4 S30 T26N R2E ending NE4/NE4 S31 T26N R2E, South Ave., D#1; SW4/SW4 S32 T26N R2E ending NW4/NW4 S5 T25N R3E, North Ave., D#1; SW4/SE4 S6 T25N R2E ending NW4/NE4 S7 T25N R2E, Oakland Rd., D#1; SE4/SE4 S12 T25N R1E ending NE4/NE4 S13 T25N R1E, Fountain Rd., D#1; SW4/SE4 S30 T25N R2E ending NW4/NE4 S31 T25N R2E, Cowboy Hill Rd., D#1; SW4/SW4 S18 T25N R2E ending NW4/NW4 S19 T25N R2E, Riverview Rd., D#1; SE4/SW4 S5 T26N R2E ending NE4/NW4 S8 T26N R2E, Hubbard Rd., D#2; SW4/SW4 S32 T27N R2E ending NW4/NW4 S5 T26N R2E, Coleman Rd., D#2; SE4/SW4 S29 T27N R2E ending NE4/NW4 S32 T27N R2E, Tower Rd., D#2; SE4/SW4 S20 T27N R2E ending NE4/NW4 S29 T27N R2E, Furguson Ave., D#2; SE4/SW4 S8 T27N R2E ending NE4/NW4 S17 T27N R2E, Adobe Rd., D#2; SW4/SE4 S5 T27N R2E ending NW4/NE4 S8 T27N R2E, Brake Rd., D#2; SW4/SE4 S32 T28N R2E ending NW4/NE4 S5 T27N R2E, Canteen Rd., D#2; SW4/SE4 S29 T28N R2E ending NW4/NE4 S32 T28N R2E, Dry Rd., D#2; SW4/SE4 S20 T28N R2E ending NW4/NE4 S29 T28N R2E, Peckham Rd., D#2; SW4/SE4 S17 T28N R2E ending NW4/NE4 S20 T28N R2E, Earth Rd., D#2; SW4/SE4 S8 T28N R2E ending NW4/NE4 S17 T28N R2E, Fork Rd., D#2; SW4/SE4 S5 T28N R2E ending NW4/NE4 S8 T28N R2E, Bender Rd., D#2; SE4/SW4 S32 T29N R2E ending NE4/NW4 S5 T28N R2E, Gate Rd., D#2; SE4/SW4 S29 T29N R2E ending NE4/NW4 S32 T29N R2E, Home Rd., D#2; SE4/SW4 S20 T29N R2E ending NE4/NW4 S29 T29N R2E, Indian Rd., D#2; SE4/SE4 S17 T35S R3E ending NE4/NW4 S17 T29N R2E, E0010 Rd. (State Line), D#2; SE4/SW4 S8 T26N R2E ending NE4/NW4 S17 T26N R2E, Prospect Ave., D#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the authorized Requisitioning, Receiving & Inventory officers on the General Fund & Cash Accounts for FY 2013-2014 for the following accounts:  Use Tax; Unclaimed Property; Public Building Authority Fund; Open Dump Reward Fund; County Audit Expense; FEMA; Charity; Insurance/Benefits; General Government; Commissioners; CSSP; EMA; Abuse Prevention; CBRI 105C; District#1; County Improvement; District#2; County Clerk Purchasing; Excise Board; County Clerk; County Clerk Lien Fee; County Clerk Data Processing; Visual Inspection Reimbursement; Preservation; Visual Inspection; Assessor; Treasurer Resale; OSU Extension Center; Election Board; Treasurer Certification Fee; Treasurer; County Sales Tax.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions for FY 2013-2014:  Res#13, 14-1, Blackwell Journal Tribune being designated as the legal newspaper for publishing all legal notices and publications of Kay County; Res#13, 14-2, Renewing All Lease-Purchase Agreements; Res#13, 14-3, Workers’ Compensation Premiums; Res#13, 14-4, Tort Liability and Automobile Insurance Premiums; Res#13, 14-5, Insurance Premiums; Res#13, 14-6, Court Fund Salaries; Res#13, 14-7, Overtime Work for City/School Elections; Res#13, 14-8, Resale Fund Salaries; Res#13, 14-9, County Sales Tax/ Justice Facilities Authority (JFA) Transactions; Res#13, 14-10, Drug Court Transactions; Res#13, 14-11, Use Tax Funds; Res#13, 14-12, Telephone service and usage; Res#13, 14-13, Monthly rent of DHS Building to Public Building Authority; Res#13, 14-14, County Bridge and Road Funding; Res#13, 14-22, back tax collections.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#13, 14-17, OSU Extension, Digital Sony camera, junked; Res#13, 14-18, OSU Extension, Dell computer, donated to Kay County Free Fair, Serial#2GOW351; Res#13, 14-19, OSU Extension, Dell computer, donated to Kay County Free Fair, Serial#8DOW351; Res#13, 14-20, OSU Extension, Dell computer, donated to Kay County Free Fair, Serial#DDOW351; Res#13, 14-21, OSU Extension, Digital Kodak camera, junked.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#13, 14-15, Highway Dist#1-$1,250.00, Public Service/Pipeline Crossing Line Installation; Res#13, 14-16, Highway Dist#3-$2,235.00, sale of scrap iron; Res#13, 14-23, Highway Dist#1-$4,000.00, Eight (8) Public Service/Pipeline Crossing Line Installations; Res#13, 14-24, Highway Dist#2-$8,000.00, Sixteen (16) Public Service/Pipeline Crossing Line Installations; Res#13, 14-25, Highway Dist#3-$500.00, One (1) Public Service/Pipeline Crossing Line Installation; Res#13, 14-26, Highway Dist#2-$250.00, One (1) Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$1,250.00; Highway Dist#3-$2,235.00; Drug Court-$7,754.50.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriation on Lapsed Balances for FY 2012-13 & FY 2011-12:  V I Reimbursement-$94,271.57 (corrected from Agenda that read $95,271.57; Mortgage Certification-$43,641.26; Highway-$398,217.46; Highway Dist#1-$248.44; Highway Dist#3-$37,301.38;Child Abuse Prevention-$9,435.31; County Improvement-$4,141.25; County Sales Tax Fund-$9,840.05; CSSP-$1,230.72; Drug Court-$70,039.08; JAIBG Trash Cop-$3,014.94; LEPC Grant-$8,380.24; County Clerk Lien Fee-$80,689.31; Open Dump-$4,189.37; Public Buildings Authority-$72,156.66; Public Buildings Authority-Health-$33,478.71; Public Buildings Authority-Pioneer Technology Center-$5,503.67; Public Buildings Authority-Tonkawa Public School-$4,342.90; Preservation Fee-$134,000.45; Sheriff’s Jail-$5,565.84; Sheriff Service Fee Courthouse Security-$55,230.95; Sheriff’s Service Fee-$67,604.73; Sheriff Training-$1,105.33; Sheriff Grant-$50.00; Unclaimed Property-$186.20; Use Tax-$358,907.84l CBRI 105C-$120,201.46; Highway-$10,268.58 – D#1-$10,218.58; D#2-$50.00 (FY11/12); Highway Dist#1-$34.74 (FY11/12); Sheriff Service Fee-$5,133.00 (FY11/12); County Clerk Preservation Fee-$3.01 (FY11/12); Sheriff’s Jail Cash-$39.53 (FY11/12); Drug Court-$479.06 (FY11/12); County Sales Tax-$5,804.93 (FY11/12); Sheriff’s Commissary-$11.01 (FY11/12).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There were no Unscheduled Public Appearances made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 2349, J & P Supply, 958.48, Janitorial Supplies; 2350, Patrol Technology, 194.00, Uniforms; 2351, Pannin Technologies LLC, 360.00, Monitor; 2352, J & P Supply, 990.32, Blanket; 2353, Kellpro Computer, 86.00, Services; 2354, Southwest Business Products, 277.50, Paper; 2355, OK State Auditor & Inspector, 35.00, Class; 2356, Houser Hardware, 6.59, Locks; 2357, Saddleback Inn, 81.00, Lodging; 2358, Chuck Hoddy Glass Co., 15.00, Parts; 2359, Kay Office Equipment, 47.50, Service call; 2360, Ink Technologies LLC, 234.00, Toner; 2361, Merrifield Office Supply, 745.18, Office Supplies; 2362, Swinford Equipment Co, 6996.92, ATV;

                Health: 433, June Fetters, 158.20, Travel; 434, STC, 48.00, Copier maintenance; 435, OK Natural Gas, 114.00, Billing; 436, Kim Evans,138.99, Travel; 437, STC, 65.00, Copier maintenance; 438, Baileys Test Strips, 35.50, Paper; Highway: 2050, Kelle Oil Company, 390.17, Repairs; 2051, Newkirk Auto Parts, 917.68, Parts; 2052, Southwest Truck Parts, 455.46, Parts; 2053, Pioneer Hydraulics, 40.50, Parts; 2054, Lampton Welding, 238.57, Supplies; 2055, K & R Builders Inc, 21175.00, Bridge Project; 2056, Locke Auto Parts, 584.49, Parts; 2057, Houser Hardware, 433.76, Supplies; 2058, G & B Auto, 446.00, Blanket; 2059, Quality Water Service, 19.85, Blanket; 2060, Cintas Corporation Loc, 715.10, Blanket; 2061, Unifirst Holdings Inc, 695.58, Blanket; 2062, North Central Rebuilders, 376.59, Repairs; 2063, River Ridge Construction Llc, 60879.88, Bridge Project; 2064, Evans & Associates, 1127.68, Asphalt; 2065, Cummins Equipment Co., 1642.53, Parts; 2066, Evans & Associates, 3331.41, Asphalt; 2067, Grant County Dist #3, 6403.59, Rock; 2068, K & R Builders Inc, 7425.00, Road project; 2069, Centerpoint Energy Arkla, 51.01, Billing; 2070, Mike Redding, 282.00, Sand; 2071, Duit Construction Inc, 250450.08, Road Work; 2072, Action Truck Parts, 831.52, Parts; 2073, Evans & Associates, 5856.50, Fly ash; 2074, BDF Enterprises LTD, 56.95, Filter Service; 2075, OK Natural Gas, 40.58, Billing; 2076, Warren Cat, 2370.65, Parts; 2077, Warren Cat, 3110.43, Blades; 2078, Yellowhouse Machinery Co, 263.08, Parts; 2079, Grant County Dist #3, 3097.21, Rock; 2080, Warren Power And Machinery, 296.73, Filters; 2081, Grant County District #3, 2071.05, Rock; 2082, Blackwell True Value Hardware, 29.43, Hardware; 2083, Galaxie                Business, 50.00, Copier; 2084, Schieber, Dee, 140.12, Mileage; 2085, OK Natural Gas, 36.50, Billing; PBA: 35, Budget Pest Control, 44.00, Pest Control; Reimburse: 43, Staples, 79.99, Antivirus; Serv.Fee: 384, Galls, 327.39, Scanner; 385, Safelite Auto Glass, 376.90, windshield; 386, Van Hoesen, Everette H., 117.52, Mileage; 387, Van Hoesen, Everette H., 261.03, Travel;

                County Bridge & Road Improvement: 29, American Concrete, 7560.00, ; 30, Evans & Associates, 68085.39, Project; County Sales Tax Fund: 1105, Bankers Credit Card Services, 458.75, Blanket For Supplies; 1106, Houser Hardware, 116.07, Blanket For Supplies; 1107, Southwest Paper, 100.00, Supplies; 1108, Simplex Grinnell, 2013.00, Parts; 1109, Cabling Concepts Inc, 127.50, Parts; 1110, Staples Advantage, 409.24, Supplies; 1111, Southwest Paper, 748.20, Supplies; 1112, Farha Wholesale Co., 130.75, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Schieber and seconded by Austin to recess (10:40 a.m.) and report back in approximately five (5) minutes.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

This portion of the meeting was a joint meeting with the Excise Board.

 

Temporary Appropriations for FY2013-2014:  Each officer of each account discussed their appropriations and briefly discussed their estimate of needs.  One new appropriation was mentioned from the District Attorney’s office.  Hermanson said he was requesting $50,000 for the Drug Task Force and noted there were provisions in the law to do this.  He stated there was a huge need to help with the drug problems in Kay County and he explained in detail how this program would benefit from the funds.  Hermanson said if approved he plans to go into schools and civic clubs to educate the community.

 

Motion was made by Austin and seconded by Schieber approving the Temporary Appropriations for FY2013-2014 as presented.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the Financial Statement Resale Property Fund, June 30, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 11:17 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

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Approved this 8th day of July, 2013.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

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