The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 17, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 14, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Tamra Cunningham, Oklahoma Court Services; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of June 10, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Tamra Cunningham, Oklahoma Court Services, presented the BOCC with a report outlining Total Monthly Hours that were completed in May, Successful Projects and Up Coming Events.  Ms. Cunningham highlighted one of the projects commenting the fun had with parents and children planting and painting small individual flower pots and giving them to the elderly at the Ponca City Nursing Home.

 

Jail Director Report:  Jody Burd, KCDCD, reported 194 as the daily inmate count, 48 arrested and released over the weekend, 40 in Department of Corrections (DOC) and 11 county inmates sentenced to county time.  He indicated 217 as the highest count for the month at this time.  Burd told the BOCC he came in under budget for Fiscal Year 2012-13 and he planned to be conservative this fiscal year as well.

 

Motion was made by Schieber and seconded by Austin approving Detention Services Agreement by and between Sequoyah Enterprises, Inc. and the Board of County Commissioners of Kay County, $23.26 a day per child.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to Table Resolution 12, 13-313 approving Interlocal Cooperative Agreement with Contiguous Counties.  DA Hermanson said the referenced statute number was incorrect and the Resolution did not meet the requirements as stated in the correct statutes.  He said he would contact the District Attorney in the mentioned county.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said Bridge 97 on Hubbard Road is finished and guard rails would be put up on Friday, finished concrete on 44th Street and most of the street is opened at this time and noted crews continue to work roads for harvesters.

 

Commissioner Schieber commented his crews pushed out trees last night due to storm.

 

Commissioner Austin noted Evans & Associates finished asphalting on Peckham Road.  He mentioned barricades were found in the ditch.  Crew was sawing bridge deck this morning and road would be opened after the sawing was completed.  Crew is working on low water crossing on Indian Road that was damaged and should open this morning after crew make needed repairs. 

 

Motion was made by Austin and seconded by Schieber approving CED#8 Pony Truss Replacement Fund Materials Request Form, NBI#09247, Bridge No. 71, Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

Motion was made by Rowe and seconded by Schieber approving CED#8 Pony Truss Replacement Fund Materials Request Form, NBI#09242, Bridge No. 114, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Resolution No. 12, 13-314, Contract Agreement Renewal Emergency & Transportation Revolving, ETR Fund, Project No. ETRCR8-36-1(23)13, Dist#1.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installation: Devon Gas Services LP, SW4/SE4 S9 T28N R4E ending NW4/NE4 S16 T28N R4E, East Fork Rd. (gas boring), Dist#2; Devon Gas Services LP, SW4/SE4 S9 T28N R4E ending NW4/NE4 S16 T28N R4E, East Fork Rd. (water boring), Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin noting the following Kay County Monthly Reports for March 2013:  County Health; Court Clerk – Blackwell, Newkirk, Ponca City.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-309, Highway Dist#1-$1,500.00, Blacktop Road-South Longwood Project H3101-101; Res#12, 13-310, Highway Dist#3-$66,640.67, CN 204 Repayment H3103-56; Res#12, 13-311, Highway Dist#3-$50.00, Employee portion of Nationwide deferred compensation plan payment for May H3103-10; Res#12, 13-312, Highway Dist#2-$1,000.00, Two (2) Public Service/Pipeline Crossing Line Installations.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$350,444.26, D#1-$116,814.76; D#2-$116,814.75; D#3-$116,814.75; Highway Dist#1-$1,500.00; Highway Dist#1-$1,000.00; Highway Dist#2-$1,000.00; Highway Dist#2-$8,271.53; Dist#3-$8,763.06; Highway Dist#3-$50.00; Highway Dist#3-$66,640.67; CBRI 105C-$32,720.75; Use Tax-$40,905.16.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  County EMA Travel-$102.00 to Maintenance & Operations (M&O); Highway Dist#1 Capital Outlay-$32,801.00 to Longwood South Road Project/Residents Paving Project; Highway Dist#1 Capital Outlay-$14,000.00 to M&O South Rockcliff Paving Project; Highway Dist#2 Capital Outlay-$24,432.19 to M&O; County Sales Tax M&O-$489.08/Detention Center M&O-$6,800.00 to Overtime-$489.08/Personal Service-$5,000.00/Part-time-$1,800.00; Sheriff’s Personal Service-$1,257.01 to M&O; Sheriff’s Travel-$6,457.06 to Overtime-$536.10 & M&O-$5,920.96.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Unscheduled Public Appearances:  None.

 

Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on June 27, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 2196, AT&T, 118.46, Blanket; 2197, Burkes Wrecker Service, 3495.00, Blanket For Vehicle Maintenance; 2198, Fleetcor Technologies, 1872.35, Blanket For Fuel; 2199, Clearwater Enterprises, 1161.64, Gas bill; 2200, Sheraton Hotel, 162.00, Meeting expenses; 2201, Kellpro Computer, 585.00, Printer; 2202, Southwest Business Products, 544.21, Office Supplies; 2203, City of Newkirk, 4383.30, Billing; 2204, Southwest Business Products, 26.00, Notary stamp; 2205, Southwest Business Products, 7.83, Binder; 2206, Quality Water Service, 40.25, Water; 2207, AT&T Mobility, 10.96, Billing; 2208, Neat Solutions, 78.40, Puppets; 2209, Schieber, Dee, 153.68, Mileage; 2210, AT&T, 158.13, Billing; 2211, Samuel Roberts Noble Foundation Inc, 146.00, Books; 2212, Schieber, Dee, 147.47, Mileage; 2213, O.P.E.R.S., 297.45, Retirement; 2214, Canadian County Juvenile Center, 598.61, Juvenile Detention; Highway: 1949, Kelle Oil Company, 2412.43, Blanket; 1950, AT&T, 112.54, Billing; 1951, APAC-Central Inc, 4077.69, Rock; 1952, BDF Enterprises LTD, 131.45, Filter Service; 1953, OK Natural Gas, 25.34, Billing; 1954, M K Crushing Llc, 964.93, Rock; 1955, S & K Direct Steel LLC Inc, 86.00, Gases; 1956, Southwest Truck Parts, 404.00, Parts; 1957, O Reilly Auto Parts, 19.99, Tools; 1958, Kay Electric  Cooperative, 283.11, Billing; Lien Fee: 44, Allegiance Communications, 32.87, Billing;

                Reimburse: 40, Merrifield Office Supply, 1065.97, Toner; Serv.Fee: 359, OK Dept. Of Public Safety, 350.00, OLETS; 360, Okla. Juvenile Justice SVCS, 1418.86, Blanket For Juvenile Detentions; 361, Okla. Juvenile Justice SVCS, 883.88, Juvenile Detention; 362, Eastern Okla Youth Services, 720.75, Juvenile Detention; 363, Baker, Charlotte, 114.00, Juvenile Transports; 364, Sweeney, Tiara, 153.00, Juvenile Transports; 365, Baker, Johnny F, 531.00, Juvenile Transports; Drug Court: 72, Staples, 12.28, Certificates; County Bridge & Road Improvement: 25, River Ridge Construction Llc, 43050.00, Bridge construction; Use Tax: 18, ThyssenKrupp Elevator, 23667.00, Elevator; County Sales Tax Fund: 1029, Verizon Wireless, 249.37, Billing; 1030, Fuelman Of Oklahoma, 443.31, Blanket For Fuel; 1031, CHC, 15500.11, Blanket for medical serv; 1032, Verizon Wireless, 100.00, Blanket For Monthly Bill; 1033, ABL Management, 9961.22, Meals; 1034, Get Rung Flooring, 375.00, Mats; 1035, OK Natural Gas, 1886.20, Billing; 1036, Farha Wholesale Co., 604.02, Supplies; 1037, Jones, Donald, 900.00, Consulting fee; 1038, Baumert, Cummings & Hiatt, 956.27, Attorney Fees

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Bids were opened as follows: 

 

Motion was made by Schieber and seconded by Austin approving to Table Bid#2013-34, Janitorial Services-Health Departments (Ponca City & Blackwell).   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to accept Jacky Bagg’s bid of $650. 00 per month on inside services and $300.00 per month on outside services on Bid#2013-35, Janitorial Services-DHS Building.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:04 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

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Approved this 24th day of June, 2013.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)   

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