Monday, June 10, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 10, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 7, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowe, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute. 

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of June 3, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving reimbursement claim to Kay County Election Board Secretary salary for the month of May 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Contract for Services by and between the Kay County Assessor’s Office and Total Assessment Solutions Corp. (TASC), by and through BOCC to access the Oil & Gas activity in Kay County.  DA Hermanson said he had reviewed contract.  Assessor Carol Purdy told the BOCC this was a good deal and there would be no cost to the county.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Amendment by and between Clearwater Enterprises, L.L.C. and Kay County Courthouse, Exhibit A-6 Transaction Confirmation and Exhibit B-6 Facility Listing & Estimated Monthly Usage.  DA Hermanson approved the contract with the understanding that the contract provided for automatic continuation after the fiscal year and that the only reason for doing such a timeframe was if there was a financial benefit for the county.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Jail Director Report:  Jody Burd (KCDCD) reported 188 as the daily inmate count, 55 arrested and released over the weekend, 38 in Department of Corrections (DOC) and 11 county inmates sentenced to county time.  Burd noted 217 for the high so far this month. 

 

Motion was made by Schieber and seconded by Austin approving Interlocal Agreement between City of Ponca City and the Kay County Sheriff Department for 2013 Jag Grant.  Undersheriff Steve Kelley said this is the annual grant done each year and said this year the grant amount was for $3,000.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving FY2014 Detention Transportation Agreement services agreement between the Office of Juvenile Affairs and the BOCC.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

Motion was made by Austin and seconded by Schieber approving Detention Services Agreement by and between Muskogee Youth Services and the BOCC, $23.27 a day per child.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Contract by and between Texas County and BOCC for services at Texas County Juvenile Detention Center, $29.36 per child per day.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving 2013/2014 Workman’s Compensation Insurance Renewal on Resolution No. 12, 13-307 to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund and Intent to Participate in ACCO-SIF (Worker’s Compensation), choosing Payment Option I of $225,422.00 (saving approximately $6,762.00 by paying premiums in complete).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said 44th Street should be finished this week and hopefully opens on Friday.  He mentioned crews will pour deck Wednesday on Hubbard Road Bridge.  Rowe said his crew worked overtime on roads this weekend to have ready before harvest.  He told of an issue he had with the seismic group, said Bridge 204 would be opening today and noted Bridge 114 was closed.

 

Commissioner Schieber said crews are blading and mowing to prepare roads for harvest.  He mentioned he received donations to overlay South Longwood Road.

 

Commissioner Austin said his crews are blading and mowing; he noted Evans and Associations will asphalt Peckham Road and K&R Builders are going to do the guard rail.  Austin said he hoped the road would be open by this weekend. 

 

Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Crescent Services, LLC,  SW4/SW4 S19 T29N R1W ending NW4/NE4 S25 T29N R2W, Indian & 60th Street, Dist#3; K-Powernet, LLC, Fiber Optics-boring, Dist#1; K-Powernet, LLC, Fiber Optics, Dist#1; K-Powernet, LLC, Fiber Optics, Trenching, Dist#1.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following accounts authorizing Requisitioning Officer, Receiving Agents & Inventory Clerks for: Highway District#3, RO-Tyson Rowe/Donald Briggs; RA-Brenda Case/Pete Lively; IC-Brenda Case/Marvin Swopes.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Kay County Monthly Reports for May 2013:  County Clerk; County Election Board; County Treasurer; County Assessor.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#12, 130-305, Court Clerk, PC Hard Drive, sent back to AOC/OCIS.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-304, Highway Dist#1-$17,120.60, BIA Hubbard Bridge #105 Road Project; Res#12, 13-306, Highway Dist#3-$1,750.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-308, Highway Dist#1-$1,000.00, Three (3) Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

Motion was made by Austin and seconded by Schieber approving Officer’s Request for Supplemental Appropriations-money being added to General Government Maintenance & Operations (M&O) from Emergency Performance Grant, funds for 2nd quarter period from January 1, 2013-March 31, 2013. BOCC discussed when the last payment would be since the county opted not to participate. Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$54.29, D#1-$18.09; D#2-$18.10; D#3-$18.10; Highway Dist#1-$17,120.60; Highway Dist#3-$1,750.00; Preservation Fee-$4,630.00; County Clerk Lien Fee-$3,630.25; Treasurer’s Mortgage Certification-$575.00; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin amending the previous motion on the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$54.29, D#1-$18.09; D#2-$18.10; D#3-$18.10; Highway Dist#3-$17,120.60 (changed from Dist#1 to Dist#3); Highway Dist#3-$1,750.00; Preservation Fee-$4,630.00; County Clerk Lien Fee-$3,630.25; Treasurer’s Mortgage Certification-$575.00; Public Buildings Authority-$1,408.84.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber amending the previous motion on the following Resolutions to Deposit Funds:  Res#12, 13-304, Highway Dist#1-$17,120.60 (change from Dist#1 to Dist#3), BIA Hubbard Bridge #105 Road Project; Res#12, 13-306, Highway Dist#3-$1,750.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-308, Highway Dist#1-$1,000.00, Three (3) Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Highway Dist#1 M&O-$523.44 to Dist#3 M&O; Highway Dist#3 Superior Pipeline Road Project-$211.04 to M&O; Highway Dist#3 Blackwell Wind Farm-$4.45 to M&O; Treasurer Part-Time-$296.37 to M&O.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There were no unscheduled public appearances made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 2172, Bankers Credit Card Service, 422.99, Blanket; 2173, Cintas Corporation Loc, 70.98, Linen Service; 2174, Page Plus, 169.25, Blanket For Paging Service; 2175, Hazard Mitigation Specialitsts  LLC, 9500.00, Planning; 2176, Sooner Legends Inn & Suites, 385.00, Lodging; 2177, Cain's Lawn Care, 400.00, Lawn Care; 2178, Houser Hardware, 726.63, Misc Supplies; 2179, Newkirk Herald Journal, 901.95, Blanket; 2180, OK Court Services Inc, 2750.00, Community Service Coordinator; 2181, Lake Murray Lodge, 132.00, Travel; 2182, The UPS Store, 12.36, Shipping; 2183, Merrifield Office Supply, 676.50, Paper; 2184, Special-Ops Uniforms, 483.15, Uniforms; 2185, Howard, Cheryl A., 127.35, Travel; 2186, Leaming, Carol L., 43.96, Travel; 2187, University Of Idaho, 39.00, Subscription; 2188, Quality Water Service, 25.25, Water; 2189, One Call, 815.49, Annual fee; 2190, Galaxie Business, 126.79, Copier contract; 2191, Quality Water Service, 24.15, Water; 2192, Texas County Juv. Det. Center, 117.44, Juvenile Detention; 2193, Youth Services Of Osage County Inc, 730.35, Juvenile Detention; 2194, Craig Co. Detention Center, 527.62, Juvenile Detention; 2195, OSU Cooperative Extension Serv, 8077.00, Professional services; Health: 403, Lowes Companies Inc., 95.77, Blanket For Supplies; 404, Walmart Community BRC, 229.20, Blanket For Supplies; 405, Forman, Tammy, 481.30, Travel; 406, STC, 124.58, Monthly copier maint.; 407, Southwest Business Products, 100.25, File cart; 408, Southwest Business Products, 159.60, File folders; 409, J & P Supply, 37.19, Pads; 410, June Fetters, 113.00, Travel; 411, Tanya Pike, 72.32, Travel; 412, STC, 25.00, Monthly copier maint.; 413, AT&T, 894.03, Monthly phone bill; 414, Rose Ann McChristian, 204.53, Travel; 415, Kim Evans, 113.00, Travel; 416, Centerpoint Energy Arkla, 69.36, Gas for Blackwell office; 417, Sigrid Krause, 138.99, Travel; 418, Turf Surfers, 515.00, Lawn Care; 419, AT&T Mobility, 392.99, Monthly Cellular Service; 420, Southwest Business Products, 197.16, Toner Cartridges; 421, Fowler-Goins, Mary, 90.40, Travel; Highway: 1909, Evans & Associates, 47631.34, Oakland Bridge 145; 1910, Brandts, 148.95, Blanket; 1911, K & R Builders Inc, 185255.33, Bridge Project; 1912, Mike Redding, 286.00, Blanket; 1913, Unifirst Holdings Inc, 876.90, Blanket for uniform; 1914, Cintas Corporation Loc, 821.98, Blanket; 1915, Cowan Group Engineering, LLC, 1320.75, Surveying; 1916, Native Material Preservation Assoc LLC, 2450.00, Engineering; 1917, Dub Ross Co. Inc., 4014.70, Pipe; 1918, Lake Murray Lodge, 120.00, Lodging; 1919, Total Com Inc., 250.00, Billing; 1920, Warren Cat, 2853.84, Blades; 1921, Sunbelt Equipment & Supply, 15704.04, Bridge Materials; 1922, Floor Care Specialists, 293.00, Floor Care; 1923, Galaxie Business, 51.14, Copier contract; 1924, Fastenal Industrial & Const Supplies, 7.77, Supplies; 1925, Blackwell True Value Hardware, 107.73, Light bulbs; 1926, John Deere Financial, 323.32, Tire; 1927, Parker Pest Control, 231.00, Pest Control; 1928, OK Natural Gas, 67.56, Billing; 1929, Centerpoint Energy Arkla, 91.23, Utility Bill; 1930, ACCO, 95.00, Registration Fee; 1931, John Deere Financial, 526.79, Parts; 1932, Owen Auto Supply, 370.56, Brackets; 1933, Welch State Bank, 987.52, Lease Purchase Payment; 1934, Security National Bank, 7524.27, Lease Purchase Payment; 1935, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1936, Hughes Lumber, 263.20, Lumber; 1937, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 1938, John Deere Credit, 7461.14, Lease Purchase Payment; 1939, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1940, Security National Bank, 2509.10, Lease Purchase Payment; 1941, Welch State Bank, 3632.48, Lease Purchase Payment; 1942, Circuit Engineering District #8, 837.50, Signs; 1943, Zee Medical Inc., 246.85, Medical Supplies; 1944, Security National Bank, 4278.59, Lease Purchase Payment; 1945, Cross Oil, 20273.56, Fuel; 1946, Rural Water District #3, 40.56, Water; 1947, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1948, Welch State Bank, 2731.42, Lease Purchase Payment; PBA: 31, Cain's Lawn Care, 175.00, Lawn Care; Serv.Fee: 354, Leach Paper Co., 484.12, Supplies; 355, Quality Water Service, 56.25, Water; 356, Take Ten Tire, 1719.13, Vehicle                 Maintenance; 357, Fleetcor Technologies, 2095.78, Blanket For Fuel; 358, 911 Custom, 863.02, Accessories; County Bridge & Road Improvement: 24, Cowan Group Engineering, LLC, 775.17, Surveying; County Sales Tax Fund: 1021, A-Plus Printing, 144.90, Supplies; 1022, Fuelman Of Oklahoma, 313.94, Fuel; 1023, Fuelman Of Oklahoma, 400.00, Fuel; 1024, Wells Plumbing, 222.50, Repairs; 1025, Southwest Paper, 653.68, Supplies; 1026, Bob Barker Co, 555.00, Supplies; 1027, Budget Pest Control, 150.00, Pest Control; 1028, City of Newkirk, 7944.47, Billing

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Motion was made by Schieber and seconded by Austin accepting the six month bids (opened in BOCC meeting on June 3, 2013) as follows:  2013-20 Asphalt-Coastal Energy Corp., Ergon Asphalt & Emulsions, Evans & Associates, Logan County Asphalt Co., T&C Asphalt Materials, Vance Brothers, Inc., Wood & Sons Paving; 2013-21 Bridge Materials-Bridge & Highway, Dietz Welding, K&O Construction, Railroad Yard, River Ridge Construction, Sunbelt Equipment; 2013-22 Lumber-Bridge & Highway; 2013-23 Grader Blades-Warren Cat; 2013-24 Concrete-GCC/Mid-Continent Concrete, PC Concrete; 2013-25 Heavy Equipment Rental-Evans & Associates, Hembree & Hodgson, River Ridge Construction; 2013-26 Road Rock-APAC-Central, Inc., Bower Trucking, Inc., D&S AG Star, Evans & Associations, Grant County Dist#3, M. K. Crushing, 7 Mile Mine, LLC,  2013-27 Culvert Pipe-Dub Ross Co., Inc., Ferguson Water, Railroad Yard, Inc., Sunbelt Equipment; 2013-28 Office Supplies-Merrifield Offices, Southwest Business; 2013-29 Janitorial Supplies-J&P Supply, Inc.; 2013-30 Concrete-Davidson Bros Cement, Hembree & Hodgson, River Ridge Construction; 2013-31 Road Striping (Traffic Marking)-Direct Traffic Control, Roadsafe Traffic Systems, Timestriping, Inc.; 2013-32 Routine Electrical Work-Younger-Holmes Electrical Contractors; 2013-33 Roller Compacted Concrete & Stabilization-Duit Construction Co., Inc., effective 7/1/13 – 12/31/13. 

Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:09 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

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Approved this 17th day of June, 2013.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

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