Monday, June 3, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 3, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 31, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; David Wilkie, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute. 

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 28, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving going out for Bid for Janitorial Services for Kay County Health Department in Blackwell and Ponca City locations.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving going out for Bid for Janitorial and Lawn Care Services for DHS Building in Newkirk.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving going out to Bid to Sell a 2005 JD 200CLC-Excavator (with manual thumb) Serial#FF200CX506592, Dist#3.    Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Jail Director Report:  Jody Burd (KCDCD) reported 189 as the daily inmate count, 44 arrested and released over the weekend, 41 in Department of Corrections (DOC) and 10 county inmates sentenced to county time.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said work continues on 44th Street, crew has poured two miles of one lane and they need eight good working days to finish.  He mentioned other jobs discussing 60th, Bridge 114 and Bridge on North Main.

 

Commissioner Schieber said crews are blading, mowing and putting up guard rail on Hubbard and Oakland Road.

 

Commissioner Austin noted bridge work continues on Peckham Road and dirt work is almost done.  He said crew is pouring west side and digging out east side of the bridge, hauling rip rap, need to put up the guard rail and stated June 10th date for the asphalt and before it will be open to traffic there will be some cosmetic work needed. 

 

Motion was made by Austin and seconded by Schieber approving Contract with ThyssenKrupp Elevator for modernization of courthouse elevator pending District Attorney approval.    Austin said this work would include total modernization of the elevator and controls to be in code.  He spoke with State Auditor’s and was told the county would not need to bid job because of the type of elevator and it would be a sole source.  Austin stated the county would need to pay half of the costs ($47,334.00) up front and the remainder after work is complete, to be paid out of the Use Tax account.  He said the normal life of an elevator is around 30 years.  Discussion was made regarding the best time frame to have the work done because the elevators will be down for approximately four weeks.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Detention Services Agreement by and between ROCMND Area Youth Services, Inc. and Kay County Board of Commissioners.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS – Wildlife Services Oklahoma Department of Agriculture, Food & Forestry and Kay County Board of Commissioners ($800 per District).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving an Inter Local Agreement between Kay County and City of Blackwell on 44th Street Project allowing District #3 to do 1100 feet of work within city limits.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following accounts authorizing Requisitioning Officer, Receiving Agents and Inventory Clerks for FY 2013-2013, District #1:  RO-Dee Schieber, William James McAllaster/RA-Debi Merhoff, Rusty Klinger, Ronnie Nelson/IO-Debi Merhoff.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions for Disposing of Equipment:  Court Clerk-Pitney Bowes Postage Meter; sent back to Pitney Bowes-replaced with new meter (Res#12,13-303)Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-293, Highway Dist#3-$1,000.00, Two Public Service/Pipeline Crossing Line Installations:  Res#12, 13-294, Highway Dist#1-$47,631.34, Reimbursement for Oakland Bridge#145 Road Project; Res#12, 13-295, Highway Dist#1-$600,000.00, Reimbursement ETR loan for county roads & bridges; Res#12, 13-296, Highway Dist#1-$240.00, Reimbursement culvert, Deer Trail, Kaw City; Res#12, 13-297, County Sales Tax-$25,000.00, Supplement to Budget Detention Center; Res#12, 13-298, Highway Dist#3-$4,080.20, sale of surplus equipment; Res#12, 13-299, Highway Dist#3-$50.00, employee’s share of deferred compensation contribution to Nationwide while on worker’s compensation leave; Res#12, 13-300, Highway Dist#3-$967.90, sale of 2 used horns (Haley J Goff) & sale of scrap metal (Ponca Iron); Res#12, 13-301, CBRI 105C-$57,302.77, reimbursement from Dist#3 from MK Crushing (PO#3167) & River Ridge Construction (PO#3166); Res#12, 13-302, Open Dump Reward-$100.00, State vs. Kendra M. Benham April 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-1,000.00; Highway Dist#1-$47,631.34; Sheriff’s Service Fee-$20,617.56; Highway Dist#1-$600,000.00; Highway Dist#1-$240.00; County Sales Tax-$25,000.00; Drug Court-$7,791.67; Drug Court-$8,889.50; Drug Court-$9,227.50; Drug Court-$845.00; County Sales Tax-$25,000.00 (this item was duplicated from above and needs removed); Highway Dist#3-$50.00; Highway Dist#3-$5,048.10; CBRI 105C-$57,302.77; Open Dump Reward-$100.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Sheriff’s Service Fee Overtime-$3,549.77 to Maintenance & Operations.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Unscheduled public appearances:  Citizen Don Cales spoke regarding some improvements he would like to see made in District #1 and remarked he could get some donated money to give to the county to help get fixed.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 2154, Valero Short Stops, 176.46, Blanket for gas; 2155, AT&T, 462.53, Internet; 2156, Fleetcor Technologies, 1993.68, Blanket For Fuel; 2157, Grace, Lindsay, 274.59, Blanket; 2158, Woelk, Cori, 548.05, Blanket; 2159, Klumpp, Larry, 364.99, Blanket; 2160, Top Secret Document Destruction Svcs, 36.00, Shredding; 2161, USA Mobility Wireless, 177.39, Pager Service; 2162, Greenfield Nursery, 36.00, Plants; 2163, Rogers Oil Co., 213.39, Blanket For Fuel; 2164, Circuit Engineering District #8, 19.00, SIGN; 2165, Midwest Computers, 1573.00, Ink Cartridges; 2166, Merrifield Office Plus, 393.65, Office Supplies; 2167, Southwest Business Products, 639.56, Office Supplies; 2168, Reese, Tammy, 46.38, Meals for CODA meeting; 2169, Southwest Business Products, 132.76, Office Supplies; 2170, Blackwell Journal Tribune, 52.00, Subscription; 2171, Kay County, 102.00, Workers Comp; Highway: 1890, Kay County, 4281.00, Workers Comp; 1891, Kay County, 4576.00, Workers Comp; 1892, Kay County, 4951.00, Workers Comp; 1893, Quality Water Service, 36.20, Blanket; 1894, Cintas Corporation Loc, 868.23, Blanket; 1895, Hats Auto Supply, 169.00, Blanket; 1896, Evans & Associates, 11397.10, Road project; 1897, Ponca City Publishing Co. Inc, 36.00, Billing; 1898, Grant County Dist #3, 6426.68, Rock; 1899, S & K Direct Steel LLC Inc, 327.00, Oxygen; 1900, John Deere Financial, 966.70, Parts; 1901, G & B Auto, 1274.80, Tires; 1902, Circuit Engineering District #8, 221.00, Signs; 1903, Cross Oil, 24374.68, Fuel; 1904, Warren Cat, 160.20, Parts; 1905, Wilson Propane, 6.41, PROPANE; 1906, Southwest Kleenpower Inc, 617.20, Diesel additive; 1907, OK Natural Gas, 166.59, Billing; 1908, Austin, Steve, 251.99, Mileage; PBA: 30, Bagg, Jack, 800.00, Maintenance; Serv.Fee: 353, Kay County, 122.00, Workers Comp; Drug Court: 71, Staples, 82.98, Supplies; County Sales Tax Fund: 1014, ABL Management, 18455.76, Meal Service; 1015, Houser Hardware, 141.56, Supplies; 1016, AT&T, 541.08, Billing; 1017, Bankers Credit Card Services, 395.28, Supplies; 1018, Bankers Credit Card Services, 509.65, Supplies; 1019, Fuelman Of Oklahoma, 506.82, Fuel; 1020, Southwest Business Products, 68.76, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Motion was made by Austin and seconded by Schieber Tabling the following six month bids that were opened:  2013-20 Asphalt; 2013-21 Bridge Materials; 2013-22 Lumber; 2013-23 Grader Blades; 2013-24 Concrete; 2013-25 Heavy Equipment Rental; 2013-26 Road Rock; 2013-27 Culvert Pipe; 2013-28 Office Supplies; 2013-29 Janitorial Supplies; 2013-30 Concrete; 2013-31 Road Striping (Traffic Marking); 2013-32 Routine Electrical Work; 2013-33 Roller Compacted Concrete & Stabilization, effective 7/1/13 – 12/31/13. 

Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:13 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 10th day of June, 2013.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

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