Tuesday, May 28, 2013

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 28, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 24, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Harold Hughs, Kay County Detention Center (KCDC); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute. 

 

Motion was made by Schieber and seconded by Austin approving regular meeting minutes of May 20, 2013, and special meeting minutes of May 23, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving and authorizing the Chairman of BOCC to sign Oklahoma Juvenile Affairs Claim for April 2013 in the amount of $2,469.27.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

No action was taken on Bid Specifications for Janitorial Services for Kay County Health Department in Blackwell and Ponca City locations.

 

Motion was made by Schieber and seconded by Austin approving Contract for Labor for contractor to maintain grass and trees on property owned by Kay County for the period of May 20, 2013 to October 20, 2013 (noting date was changed from May 20, 2014 to October 20, 2013).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Agreement by and between BOCC and Lawco Holdings, LLC for remote terminal capabilities with the Assessor’s Office.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Jail Director Report:  Harold Hughs (KCDC) reported 187 as the daily inmate count, 62 arrested and released over the weekend, 38 in Department of Corrections (DOC) and 18 county inmates sentenced to county time.

 

Undersheriff Kelley discussed the security door locks, codes, deadbolt locks and having more keys made.

 

Duplicated item - Contract for Labor for contractor to maintain grass and trees on property owned by Kay County.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said crew should be pouring concrete on 44th today and parts of this road might be closed for another week; he also indicated work continues on Bridge located on Hubbard Road.

 

Commissioner Schieber said crews are rip rapping and guard rail should be done tomorrow on Lake Ponca/Hubbard Road.  He mentioned crews are blading, hauling and mowing.

 

Commissioner Austin noted bridge work continues on Peckham Road and looking at a June 10th date for the asphalt. 

 

Motion was made by Rowe and seconded by Schieber approving Contract ETR Extension on Project ETR-CR8-36-1-(23)13 (Contract was not available in the meeting for signature).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following accounts authorizing Requisitioning Officer, Receiving Agents and Inventory Clerks:  Court Clerk Fund-RO-Marilee Thornton, Natalie Williams, Kim Carlson/RA-Angela Bedore, Latayne Smith, Kammie Frazier/IC-Christina Collins, Latayne Smith; Court Clerk Unappropriated Fund- RO-Marilee Thornton, Natalie Williams, Kim Carlson/RA-Angela Bedore, Latayne Smith, Kammie Frazier/IC-Christina Collins, Latayne Smith; District Court Fund-D.W. Boyd, Marilee Thornton, Natalie Williams/RA-Angela Bedore, Latayne Smith, Kammie Frazier/IO-Latayne Smith, Christina Collins; Sheriff Fund-RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose; Sheriff’s Grant Fund- RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose; Sheriff’s Jail Fund- RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose; Sheriff’s County Training Fund- RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose; Sheriff’s Service Fee Fund- RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose; Sheriff’s Commissary Fund RO-Everette Van Hoesen, Jessica Wathor, Steve Kelley/RA-Jennifer Cary, Vickie Schmidt/IO-Bill Grose.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Mustang Gas Products, SE4/SW4 S14 T25R R1E ending NE4/NW4 S23 T25N R1E, W. Riverview Rd., Dist#1; Mustang Gas Products, SE4/SW4 S23 T25N R1E ending NE4/NW4 S26 T25N R1E, W. White Eagle Rd., Dist#1; Range Resources, SW4/SW4 S14 T25N R1W ending NW4/NW4 S23 T25N R1W-one for underground electric and one for pipeline/saltwater, Riverview Rd., Dist#3; Select Service, SW4/NE4 S25 T29N R2W ending NE4/NW4 S18 T29N R1W, 60th & State Line, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions for Disposing of Equipment:  Res#12, 13-291, Data Processing, Turbo Dot-Matrix Printer, junked.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-289, CBRI 105C-$60,000.00, Reimbursement for bridge built by Dist#2; Res#12, 13-290, Highway Dist#1-$1,000.00, Two (2) Public Service/Pipeline Crossing Line Installations; Res#12, 13-292, Highway Dist#2-$185,255.33, BIA Bridge #42 FY 12/13 H3102-78.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations:  CBRI 105C-$60,000.00; Highway Dist#1-$1,000.00; Highway Dist#2-$185,255.33; Public Buildings Authority-Health-$162.13; County Sales Tax-$96,976.96.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  County Sales Tax Capital Outlay-$259.67, Overtime-$1,120.48, Commissary Maintenance & Operation (M&O)-$47,202.01, DC M&O-$20,000.00, M&O-$0.89 to Part-time-$1,381.04, DC M&O-$47,202.01, Personal Service-$20,000.00; Election Board Travel-$630.92 to Part-time.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Unscheduled public appearances:  Undersheriff Kelley commended four (4) of the departments deputies for serving in the Moore tornado recent disaster on their days off.  Kelley said Jody Burd, KCDCD, sent four (4) of his deputies to serve as well.

 

Kay County Treasurer Christy Kennedy thanked the deputies who served in the Moore tornado disaster.  She thanked Steve Kelley, Sheriff Van Hoesen and the BOCC for all the work that has been done to make the courthouse a safer place.  Kennedy also mentioned she would like to see a future agenda item for the next phase of security.

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 Cert.Fee: 10, Kennedy, Christine, 155.94, Travel; General: 2027, AT&T Mobility, 427.44, Internet; 2028, Fleetcor Technologies, 2168.26, Blanket For Fuel; 2029, Burkes Wrecker Service, 1139.00, Blanket For Vehicle Maintenance; 2030, Burkes Wrecker Service, 1410.00, Blanket For Vehicle Maintenance; 2031, Houser Hardware, 191.60, Supplies; 2032, STC, 214.00, Copier contract; 2033, OK Natural Gas, 236.51, Gas delivery; 2034, Clearwater Enterprises, 904.97, Gas bill; 2035, Special-Ops Uniforms, 147.97, Pant; 2036, Sirchie Finger Print Labs, 100.00, fingerprint supplies; 2037, Merrifield Office Supply, 113.97, Office Supplies; 2038, Safelite Auto Glass, 74.94, Windshield Repair; 2039, USPS Disbursing Officer, 4839.69, Office lease; 2040, Keathly Nursery & Landscape, 383.97, Plants; 2041, Completely Quilted, 82.18, Repairs; 2042, Huster, Frank Austin, 19.21, Mileage; 2043, Terri Pameticky, 19.21, Travel; 2044, Austin, Steve, 536.19, Travel; Health: 395, Staples Credit Plan, 78.76, Blanket; 396, STC, 65.00, Maint. agree. for copier; 397, Ponca City News, 84.00, Subscription; 398, Ok.State Dept. of Health, 45500.57, Payroll; 399, Ponca City Utility Authority, 1239.04, Ponca electric bill; 400, ANCO Services, 2085.00, Janitorial Services; 401, OK Natural Gas, 186.01, Gas bill for Ponca Office; 402, Harley, Wanda, 22.60, Travel; Highway: 1807, Rick's Service Center & Discount Tire, 208.50, Tire repairs; 1808, Owen Auto Supply, 479.12, Parts; 1809, Take Ten Tire, 357.29, Repairs; 1810, Farm Plan, 215.02, Parts; 1811, G & B Auto, 144.00, Blanket; 1812, AT&T, 152.03, Long distance and serv.; 1813, OK Corporation Commission, 25.00, Tank Fees; 1814, AT&T, 84.38, Telephone Service; 1815, AT&T, 347.75, Billing; 1816, City of Blackwell, 386.22, Billing; 1817, AT&T, 125.58, Billing; 1818, Ponca City Utility Authority, 500.69, Electric Service; 1819, Evans & Associates, 1276.80,

                Asphalt; 1820, Lam Communications, 85.00, FCC License Renewal Process Fee; 1821, John Deere Financial, 1183.00, windshield; 1822, MXP, 217.41, Grease; 1823, Don Caughlin, 275.00, Sand; 1824, Lock Shop, 35.00, Locks; 1825, Cross Oil, 12377.80, Diesel; 1826, BDF Enterprises

                LTD, 168.00, Clean filters; 1827, Quality Water Service, 13.65, Water; 1828, Southwest Kleenpower Inc, 3002.10, Supplies; 1829, Kelle Oil Company, 1147.52, Diesel; 1830, Schieber, Dee, 193.23, Travel; 1831, Rowe, Tyson G, 212.44, Travel; PBA HEALTH: 11, Bank Of The West, 7960.13, Loan Payment; Reimburse: 38, Kay Office Equipment, 215.84, Maintenance Agree.; 39, Houser Hardware, 18.28, Batteries;               Serv.Fee: 336, Farha Wholesale Co., 346.06, Blanket For Supplies; 337, COPS Products LLC, 103.40, Uniforms; 338, Center For Education &

                Employment Law, 159.00, Subscription; County Sales Tax Fund: 944, Kay Office Equipment, 169.16, Maintenance Agree.; 945, Fuelman Of Oklahoma, 393.29, Fuel; 946, Quality Water

                Service, 378.75, Salt; 947, Take Ten Tire, 45.49, Service; 948, Fastenal Indus & Const Supplies, 65.92, Supplies; 949, Kuhn Mechanical Inc, 403.00, Service; 950, Lampton Welding, 35.00, Parts; 951, Verizon Wireless, 290.55, Monthly cell bill; 952, Tech Squad, 113.00, Parts; 953, Farha Wholesale Co., 488.85, Supplies;

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 9:50 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 3rd day of June, 2013.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

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