Monday, May 20, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 20, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 17, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Tamra Cunningham and Brenda Dilbeck, Oklahoma Court Services Inc. (OCS); Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 13, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Tamra Cunningham, OCS, reported the total monthly hours defendants completed in April were 141 hours. She mentioned community services projects such as the Humane Society, The Living Hope Pregnancy Center and Habitat for Humanity as some of the projects. Ms. Cunningham noted on-going community service events were the Frisbee Gulf Course at Lake Ponca, who has asked for permanent help, Camp McFadden and the Community Garden. She thanked the OSU Extension office for help to layout the garden project properly. In May projects will include Humane Society to clean out kennels, etc., and the Living Hope Pregnancy Center workers will assist in painting.
Jail Director Report: Jody Burd (KCDCD) reported Hughs reported 177 as the daily inmate count, 43 arrested and released over the weekend 109 for the week and 36 in Department of Corrections (DOC).
Motion was made by Schieber and seconded by Austin approving Contract-Canadian County Juvenile Detention & Kay County for Services at Canadian County Juvenile Detention Center at $19.31 per child per day. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
County Treasurer Christy Kennedy discussed the Contract for Labor for contractor to maintain grass and trees on property owned by Kay County for the period of May 20, 2013 to May 20, 2014. Kennedy noted the contract is year round stating there are times it is needed. DA Hermanson noted the contract states lots are to be maintained at $55 a lot. Kennedy said charges are only made if lot is mowed. Hermanson stated that is not how the contract reads. Commissioner Schieber asked how much county property the county has and Kennedy answered the county has 15 lots.
Kennedy noted with the previous contractor the county spent less than $3,000 to maintain during a year and only mowed as needed. She said her only interest is staying under code and is not worried about beautification.
DA Hermanson stated if the intent is only to mow during mowing season then the contract needs to read that way because it currently does not. He added if there is a possibility of spending over $10,000 then these services will need to be bid out.
Commissioner Austin said if it gets too excessive the county can cancel and noted there is a cancellation policy within the contract.
Kennedy noted there are 60 properties coming up for sale in June and if not sold they become the property of the county.
Commissioner Schieber asked Kennedy to get phone quotes.
Commissioner Austin suggested getting other phone quotes and bringing back next Monday.
Kennedy said her main concern is properties in Blackwell need attention and the contract currently in place expires today.
Motion was made by Schieber and seconded by Austin Tabling Contract for Labor for contractor to maintain grass and trees on property owned by Kay County for the period of May 20, 2013 to May 20, 2014. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects: Commissioner Rowe said crew was driving pilings on Hubbard Road Bridge and still working on 44th Street laying roller compacted concrete and “S” Street north of Highway 11.
Commissioner Schieber said crews are pulling rocks and widening shoulders on Lake Ponca/Hubbard Road, rip rap projects and cleaning ditches on Pecan Road and getting ready for roller compacted concrete.
Commissioner Austin noted bridge work should be finished tomorrow on Peckham Road and said crew is busting out concrete from the old road. He also noted crews are trimming and taking out trees.
Motion was made by Schieber and seconded by Austin approving the following April 2013 Monthly Reports: Assessor; County Health; Treasurer; Court Clerk – Blackwell, Newkirk, Ponca City. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#12, 13-287, Highway Dist#2-$1,085.00, Insurance reimbursement for damages on concrete box at River Road and LA Cann Dr.; Res#12, 13-288, Highway Dist#1-$10,500.00. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$261,786.48, D#1-$87,262.16; D#2-$87,262.16; D#3-$87,262/16; Highway-$22.49, D#1-$10.52; D#2-$11.97; Highway Dist#1-$10,500.00; Highway Dist#2-$1,085.00; CBRI 105C-$25,984.41; CBRI 105C-$20.16; Visual Inspection Reimbursement-$1,213.97; County Improvement-$0.17; Public Building Authority-Pioneer Technology Center-$0.77; Public Building Authority-Tonkawa Public Schools-$0.61. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: Kay County Extension Office Maintenance & Operations (M&O)-$1,250.00 to Travel; General Government M&O-$1,000.00 to Travel; Highway Dist#1 Capital Outlay-$11,397.10 to Hubbard Bridge #105; Treasurer Personal Services-$595.00 to Travel-$109.00/M&O-$486.00. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
There were no unscheduled public appearances made.
Motion was made by Austin and seconded by Schieber approving entering into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss litigation on Case No. CJ-2012-74 (Blackwell Smelter Waster) (9:40 a.m.). Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving to reconvene regular meeting of the BOCC at 9:55 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
No action was taken on Blackwell Smelter Waste, Case No. CJ-2012-74 lawsuit.
Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on May 30, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2012/2013 PURCHASE ORDERS:
2012-2013 Cert.Fee: 8, Kennedy, Christine L., 152.55, Mileage; 9, Embassy Suites - Norman, 168.00, Lodging; General: 2011, Caskey Pest Control, 52.00, Pest Control; 2012, OK Dept. of Public Safety, 350.00, OLETS; 2013, Galaxie Business, 4.47, Blanket For Copier Maintenance; 2014, Lowes Companies Inc., 108.14, Plants; 2015, Floor Care Specialists, 295.00, Floor Care; 2016, Newkirk Herald Journal, 895.20, Publication; 2017, O.M.E. Corporation, 586.85, Service call; 2018, STC, 214.00, Copier contract; 2019, American Telephone Inc., 1355.00, Computer Services; 2020, Younger-Holmes Electrical Contractors, 344.28, Electrical Work; 2021, Kellpro Computer, 6.30, Antivirus; 2022, Southwest Business Products, 113.10, Copy Paper; 2023, Wells Plumbing, 184.13, Plumbing Repairs; 2024, SE District County Officers, 40.00, Registration Fee; 2025, AT&T U Verse, 85.00, Monthly Service; 2026, Newkirk Herald Journal, 22.00, Subscription; Health: 388, J & P Supply, 86.85, Paper Products; 389, Langdon, Emily, 139.28, Travel; 390, AT&T, 464.15, Monthly Phone Service; 391, Language Line Services, 134.53, Language Line Service; 392, STC, 48.00, Copier maintenance; 393, AT&T, 305.51, Monthly Long Distance Srv; 394, Fowler-Goins, Mary, 45.20, Travel; Highway: 1797, Interstate Battery System Of Tulsa, 199.90, Batteries; 1798, Cintas Corporation Loc, 850.00, Blanket; 1799, Action Truck Parts, 498.83, Blanket; 1800, River Ridge Construction Llc, 1085.00, Headwalls LaCann & River Rd; 1801, J & P Supply, 135.66, Paper Products; 1802, Equity Energy Exchange, 7460.11, Diesel; 1803, Wandas Upholstery, 485.00, Recover seat; 1804, SE District County Officers, 40.00, Registration; 1805, Kay Office Equipment, 149.50, Toner; 1806, Schieber, Dee, 62.15, Travel; Lien Fee: 42, Allegiance Communications, 38.86, Billing; 43, Allegiance Communications, 38.87, Billing; PBA: 28, Caskey Pest Control, 44.00, Pest Control; 29, Younger-Holmes Electrical Contractors, 375.50, Repairs; Reimburse: 37, Staples, 180.98, Camera; Serv.Fee: 327, Fleetcor Technologies, 1989.97, Blanket For Fuel; 328, Security Transport Services, 593.25, Transport Prisoner; 329, Safelite Auto Glass, 626.90, windshield; 330, Canadian County Juvenile Center, 444.13, Juvenile Detention; 331, Eastern Okla Youth Services, 395.25, Juvenile Detention; 332, Reisch, Angie, 60.00, Transport Prisoner; 333, Baker, Charlotte, 45.00, Transport Prisoner; 334, Sweeney, Tiara, 111.00, Transport Prisoner; 335, Baker, Johnny F, 705.00, Transport Prisoner; Drug Court: 64, Redwood Biotech, 596.85, Supplies; 65, Redwood Toxicology Laboratory, 3378.64, Drug Testing; 66, Ramey Price Cutter Supermarkets, 172.71, Refreshments; 67, McCarty & Rigdon, 1500.00, Drug Court Attendance; 68, Gold-N-Treasures, 29.34, Key ring; 69, Ball Trophy & Engraving Co., 22.50, Plaque; 70, Ramey Price Cutter Supermarkets, 33.63, Refreshments; County Sales Tax Fund: 943, OK Natural Gas, 1597.37, Billing
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:15 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 28th day of May, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS