Monday, May 13, 2013

Kay County Courthouse

Newkirk, OK

 

 The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 13, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 2, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; David Wilkie, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of May 6, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Jail Director Report:  Harold Hughs (KCDC) said he would be giving the report today due to KCDC Director Jody Burd’s dad passed away.  Hughs reported 181 as the daily inmate count, 47 arrested and released over the weekend and 35 in Department of Corrections (DOC).  He noted the monthly daily average being 187.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said crew started the roller compacted concrete on 44th Street and noted the road would be closed until finished.  He said crews are blading roads, putting in horns on “S” Street and stated Hubbard Road will be closed at 92nd and 60th. 

 

Commissioner Schieber said his crews are patching and hauling rock and sand.

 

Commissioner Austin noted crews are pouring deck on Peckham Road Bridge, started side rails, putting in low water crossing and hauling rock on Indian Road.   

 

Motion was made by Schieber and seconded by Austin approving on the following Public Service/Pipeline Crossings:  White Cliffs Pipeline, L.L.C., NW4/NW4 S19 T26N RW ending SE4/SE4 S32 T25N R1W, D#3; K-Powernet, L.L.C., SE4/SE4 S13 T27N R2E ending NE4/NE4 S24 T27N R2E, E Kildare Rd., D#1.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Bridge Inspection Invoices and Report of Conference between Bridge Owner and Bridge Inspection Consultant:  Inv.#436135 for 10 bridges-$2,200.00, D#1; Inv.#436236 for five (5) bridges-$1,100.00, D#2; Inv.#436337 for nine (9) bridges-$1,980.00, D#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Resolution #12, 13-283, Contract Agreement Renewal Emergency and Transportation Revolving ETR Fund-ETR Extension Projects, D#3.    Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin noting the following Kay County Monthly Reports for March 2013:  Public Health; Sheriff; Treasurer; Election Board.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions for Disposing of Equipment:  Res#12, 13-284, Data Processing, two label printers, junked; Res#12, 13-285, Hwy. Dist#3, Irwin Trailer, traded in for a new trailer.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-280, Highway Dist#3-$7,500.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-281, Highway Dist#1-$4,683.00, donation on South Longwood Project (H3101-101); Res#12, 13-282, Highway Dist#1-$7,016.00, donation on South Longwood Project (H3101-101); Res#12, 13-286, Highway Dist#1-$500.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Sheriff’s Service Fee-Note:  BOCC approved $26,671.24 in meeting on 5/6/13, appropriation was adjusted to $25,671.24; Highway Dist#1-$11,699.00; Highway Dist#1-$500.00; Highway Dist#3-$7,500.00; Highway Dist#3-$500.00; Treasurer’s Mortgage Certification-$715.00; Public Building Authority-$1,408.84; Use Tax-$34,226.03.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Sheriff Jail Contract Services-$38.81/Travel-$30.96 to Maintenance & Operations (M&O) -$69.67; Highway Dist#3 Capital Outlay-$28,060.00 to M&O.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

There were no unscheduled public appearances made.

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 1993, Quality Water Service, 51.20, Water; 1994, Quality Water Service, 70.25, Water; 1995, Quality Water Service, 38.50, Blanket for water; 1996, Rogers Oil Co., 144.41, Blanket For Fuel; 1997, ThyssenKrupp Elevator, 497.36, Blanket; 1998, Bankers Credit Card Service, 40.15, Out Of County Expense; 1999, Fleetcor Technologies, 1839.04, Blanket For Fuel; 2000, Southwest Business Products, 403.15, Supplies; 2001, OK Court Services Inc, 2750.00, Community Service Coordinator; 2002, Hazard Mitigation Specialitsts  LLC, 19000.00, Planning; 2003, OK Court Services Inc, 2750.00, Community Service Coordinator; 2004, Ponca City News, 11.84, Ad; 2005, AT&T, 158.13, Billing; 2006, AT&T Mobility, 8.50, Cell phone bill; 2007, OSU Cooperative Extension Serv, 8077.00, Contractual Services; 2008, American Income Life Ins, 236.00, Insurance; 2009, National Sheriffs Association, 103.00, Dues; 2010, Van Hoesen, Everette H., 141.25, Mileage; Health: 375, Lowes Companies Inc., 108.64, Supplies; 376, Walmart Community BRC, 97.67, Blanket; 377, Talktools, 230.87, Materials; 378, Consolidated Plastics Co. Inc, 307.40, Materials; 379, United States Postal Service, 800.00, Postage for Ponca office; 380, Cintas Document          Management, 28.00, Shredding; 381, AT&T Mobility, 402.64, Cell phone service; 382, Sigrid Krause, 135.60, Travel; 383, Rose Ann McChristian, 204.53, Travel; 384, Tanya Pike, 18.08, Travel; 385, Oklahoma State Dept of Health, 63736.83, Payroll; 386, Ana Beets, 254.25, Travel; 387, City of Blackwell, 354.76, Billing; Highway: 1759, River Ridge Construction Llc, 15500.00, Dozer; 1760, Warren Cat, 453.07, Oil; 1761, Unifirst Holdings Inc, 962.36, Blanket; 1762, Action Truck Parts, 275.41, Parts; 1763, Hats Auto Supply, 124.31, Parts; 1764, Kelle Oil Company, 2699.43, Blanket; 1765, Southwest Truck Parts, 219.50, Filters; 1766, CDL Truck Rental, 315.00, Rental; 1767, Evans & Associates, 50503.37, Road project; 1768, AT&T, 112.54, Billing; 1769, Kelle Oil Company, 1160.88, Diesel; 1770, Warren Power And Machinery, 4718.40, Grader Blades; 1771, Safety Kleen, 115.50, Quarterly maint.; 1772, P & K Equipment, 417.69, Filters; 1773, Southwest Business Products, 106.72, Supplies; 1774, Welch State Bank, 987.52, Lease Purchase Payment; 1775, Security National Bank, 11802.86, Lease Purchase Payment; 1776, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1777, Grant County Dist #3, 6533.82, Crusher Run; 1778, Owen Auto Supply, 230.38, Bearings; 1779, Cross Oil, 9011.80, Fuel; 1780, Ponca City Publishing Co. Inc, 108.00, Wireless Service; 1781, Zee Medical Inc., 40.45, Medical Supplies; 1782, Total Com Inc., 250.00, Billing; 1783, G & B Auto, 1407.00, Grader tire; 1784, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 1785,

                Deere Credit Inc, 7461.14, Lease Purchase Payment; 1786, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1787, Security National Bank, 2509.10, Lease Purchase Payment; 1788, Welch State Bank, 3632.48, Lease Purchase Payment; 1789, OK Natural Gas, 31.89, Gas service; 1790, Yellowhouse Machinery Co, 1957.59, Filters; 1791, OK Corporation Commission, 25.00, Tank Registration; 1792, W.W. Blackwell Iron, 2317.00, Iron; 1793, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1794, Welch State Bank,

                2731.42, Lease Purchase Payment; 1795, Kay County, 17120.60, Reimbursement; 1796, Kay Electric Cooperative, 323.72, Billing; Lien Fee: 41, Quality Water Service, 41.25, Water & Cooler Rent; PBA: 27, Bagg, Jack, 800.00, Maintenance; Serv.Fee: 321, Okla. Juvenile Justice SVCS, 697.80, Juvenile Detention; 322, Ponca Body & Paint, 7230.10, Repairs; 323, Texas County Juv.

                Det. Center, 734.00, Juvenile Detention; 324, Youth Services Of Osage County Inc, 135.25, Detention Costs; 325, Craig Co. Detention Center,51.06, Detention Costs; 326, Sac & Fox Juvenile Detention, 1604.36, Juvenile Detention; Drug Court: 63, Staples, 242.51, Office Supplies;

                County Bridge & Road Improvement: 22, K & R Builders Inc, 4825.32, Bridge Repair; 23, River Ridge Construction Llc, 52060.00, Bridge construction; County Sales Tax Fund: 929, Budget Pest Control, 150.00, Pest Control; 930, Southwest Paper, 250.00, Blanket For Supplies; 931, Fuelman Of Oklahoma, 267.71, Fuel; 932, CHC, 15500.11, Medical Services; 933, Farha Wholesale Co., 150.00, Supplies; 934, Locke Auto Parts, 48.73, Parts; 935, Juniors Locks & Alarms, 95.40, Supplies; 936, Bob Barker Co, 2052.04, Supplies; 937, Houser Hardware, 96.24, Supplies; 938,

                Southwest Paper, 260.00, Supplies; 939, Cross Oil, 1436.85, Diesel; 940, Brandts, 48.72, Supplies; 941, Jones, Donald, 900.00, Consulting fee; 942, Baumert, Cummings & Hiatt, 679.75, Attorney Fees

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Austin and seconded by Schieber approving and accepting the only bid received on Bid#2013-19 selling a 1999 Dixon ZTR Mower from Frank Huster’s bid in the amount of $200.00 Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:02 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

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Approved this 20th day of May, 2013.

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

             

                _____________________________

     DEE SCHIEBER, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

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