Monday, May 6, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 6, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 2, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; David Wilkie, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of April 29, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Commissioner Rowe said he met Tom Meshek and Chris Hill at a CED Dist#8 Meeting and invited them to attend a BOCC meeting and give a presentation on G.I.S. Mapping.
Chris Hill introduced the web technology and commented you can put anything into the system you could possibly imagine. He said bridge and inspection reports, bridge inventory and flood plain maps are some of the possibilities. Hill mentioned people in the field can use with an I-Pad and may enter data in the field.
Commissioner Rowe added you can track stop signs.
Dennis Bonewell said he currently used FEMA program but said this program would give BOCC faster access.
Mr. Hill said some communities allow the public to be able to access. Hill did not cover all the expenses but said it costs $100 a month to host the data plus billed hourly to get the program set up. He noted this would benefit the Assessor, Sheriff and EMA offices.
County Assessor Carol Purdy asked how this program differed from Pictometry that is already in place within the county. She was told Pictometry takes pictures during the winter months while leaf off in order to get a better view. Mr. Hill said Pictometry gives a much clearer view.
Update on Hazard Mitigation Plan: Dennis Bonewell reported 15 months ago he went through the process and plan is currently at the state for review. He said FEMA changed game plan so he applied for an extension and receive a proof of payment but there will not be any expenses for matching funds. He noted he had two (2) invoices to submit for payment. No action was taken.
Motion was made by Schieber and seconded by Austin approving reimbursement claim for the County Election Board Secretary for the month of April 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Agreements for remote terminal capabilities in the Assessor’s office by and between the BOCC and: Arcadis; A.L.C. Semces, LLC; Applied Economics Consulting Group. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Jail Director Report: Jody Burd, KCDCD, reported 202 as the daily inmate count, 49 arrested and released over the weekend and 33 in Department of Corrections (DOC).
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects: Commissioner Rowe said crew is pouring concrete on bridge on North Main Tuesday or Wednesday and the road will be closed for approximately two weeks. He said work should be finishing on 44th Street North of McDonalds to Braman and would soon be ready for roller compacted concrete. Rowe thanked Ray Ball, Kaw Nation, for all of his help on this project.
Commissioner Schieber said his crews are blading roads and putting in culverts.
Commissioner Austin noted crews are blading and taking out trees on Prentice Road. He said beams are being set on Peckham Road Bridge.
Motion was made by Austin and seconded by Schieber approving and authorizing Requisitioning, Receiving & Inventory Officers for FY 2012-13 on the following accounts: CBRI 105C-Requisitioning-BOCC D#1, 2, & 3, Receiving-Debbi Merhoff-Peggy Randol-Brenda Case; Kay County Dist#2 Requisitioning-Steve Austin & Clifford Locke, Receiving-Peggy Randol & Amos Nash, Inventory-Peggy Randol. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Road Application/Contract Agreement-Emergency & Transportation Revolving Fund Program, Project Cost Estimate-$600,000, Project-Soil Stabilization and 5 inches or Roller Compacted Concrete, Road Name-44th Street, “S” Street, Pecan Rd., Brake Road & Tonkawa Road. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Schieber approving Title Page for Tonkawa Bridge Project. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Schieber approving the following Public Service/Pipeline Crossings: Territory Resources, LLC, SE4/SE4 S35 T25N R1W ending NE4/NW4 S2 T24N R1W, D#3. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin noting the following Kay County Monthly Reports for March 2013: County Clerk. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#12, 13-276, Highway Dist#3-$17,369.62, H3103-60 Hwy 60 Road Project/Tonkawa Truckstop; Res#12, 13-277, Highway Dist#3-$250.00, extension of a Road Crossing Permit; Res#12, 13-278, Highway Dist#2-$2,450.00, BIA H3102-79 Bridge 247; Res#12, 13-279, Highway Dist#3-$500.00, Pipeline Service/Pipeline Crossing Line Installation. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$62.11, D#1-$20.71; D#2-$20.70; D#3-$20.70; Highway Dist#3-$17,369.62; Highway Dist#3-$250.00; Highway Dist#2-$2,450.00; County Clerk Lien Fee-$6,700.00; Preservation Fee-$5,515.00; Sheriff’s Service Fee-$2,270.07; Sheriff’s Service Fee-$26,671.24. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations: Highway Dist#1 Capital Outlay-$4,483.38 to Highway Personal Service; General Government FICA-$91.80 to Court Clerk Travel. General Government Maintenance & Operations (M&O)-$21,000.00 to County Audit Expense was not approved because it was not needed. Commissioner Schieber asked County Clerk Reese to check and see how much money was allocated for audit expenses. After reviewing, Reese said she visited with the auditors regarding the March Invoice submitted and discussions were made about audit expenses and she was told to withdraw March invoice. Reese told BOCC 1/10 of a mill of the current valuations plus any amount that was lapsed from previous year is the amount county may spend on auditing purposes. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
There were no unscheduled public appearances made.
Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2012/2013 PURCHASE ORDERS:
2012-2013 General: 1965, Cintas Corporation Loc, 117.50, Linen Service; 1966, Take Ten Tire, 1355.74, Maintenance; 1967, Fleetcor Technologies, 2325.81, Blanket for gas; 1968, Page Plus, 169.25, Pager Service; 1969, Quality Water Service, 67.25, Water; 1970, Allegiance Communications, 32.87, Billing; 1971, AT&T, 1802.29, Billing; 1972, City of Newkirk, 4025.64, Billing; 1973, Quality Water Service, 51.00, Water; 1974, Quality Water Service, 25.75, Water; 1975, Woelk, Cori, 442.71, Travel; 1976, Klumpp, Larry, 529.41, Travel; 1977, Grace, Lindsay, 671.20, Travel; 1978, Quality Water Service, 26.75, Water; 1979, Pitney Bowes Inc, 132.00, Software; 1980, Galaxie Business, 42.00, Staples; 1981, NE District Assessors Association, 80.00, Registration Fee; 1982, Galaxie Business, 100.00, Copier contract; 1983, Eastman National Bank, 5390.00, Fair premiums; 1984, Duroy, Tiffany Ann, 235.04, Mileage; 1985, Tucker, Gary P, 198.68, Travel Expenses; 1986, Zee Medical Inc., 144.75, Medical Supplies; 1987, Ford Refrigeration Service, 560.00, Blower Motor; 1988, Emery Wells Plumbing Inc, 499.67, Plumbing Repairs; 1989, Reese, Tammy, 194.93, County Clerk's School; 1990, Cline, Holly L, 215.08, County Clerk's School; 1991, Kay County, 102.00, Workers Comp; 1992, Kay County, 102.00, Workers Comp;
Health: 367, Centerpoint Energy Arkla, 138.58, Gas bill for blackwell; 368, STC, 25.00, Maint. on copier; 369, Pitney Bowes Inc., 68.40, Postage meter rent; 370, AT&T, 893.68, Monthly Phone Service; 371, Pitney Bowes Inc., 11.51, Monthly meter rent; 372, Turf Surfers, 320.00,
Lawn Care; 373, Kim Evans, 182.50, Travel; 374, June Fetters, 430.57, Travel; Highway: 1729, Kay County, 4281.00, Workers Comp; 1730, Kay County, 4281.00, Workers Comp; 1731, Kay County, 4576.00, Workers Comp; 1732, Kay County, 4576.00, Workers Comp; 1733, Kay County, 4951.00, Workers Comp; 1734, Kay County, 4951.00, Workers Comp; 1735, Action Truck Parts, 799.90, Blanket; 1736, G & B Auto, 149.00, Blanket;1737, Brandts, 143.87, Blanket; 1738, Hats Auto Supply, 146.79, Blanket; 1739, Don Caughlin, 500.00, Sand; 1740, Warren Cat, 5184.00, Grader Blades; 1741, Ponca City Publishing Co. Inc, 36.00, Billing; 1742, Bill Correll Body & Paint, 2294.69, Repairs; 1743, Grissoms Llc, 324.34, Parts; 1744, Ford Refrigeration Service, 2534.00, Ice Maker Repair; 1745, Fastenal Industrial & Const Supplies, 52.21, Nuts and bolts; 1746, Ponca City Utility Authority, 523.44, Electric Charges; 1747, BDF Enterprises LTD, 107.00, Cleaning; 1748, BDF Enterprises LTD, 46.70, Pickup; 1749, Grant County Dist #3, 6421.58, Crusher Run; 1750, OK Natural Gas, 84.72, Gas bill; 1751, Centerpoint Energy Arkla, 154.45, Gas bill; 1752, Galaxie Business, 50.00, Copier contract; 1753, Kellpro Computer, 51.90, Antivirus; 1754,
OK Natural Gas, 268.66, Billing; 1755, Schieber, Dee, 185.32, Travel; 1756, Zee Medical Inc., 123.90, Medical Supplies; 1757, River Ridge Construction Llc, 1375.00, Concrete; 1758, Rural Water District #3, 36.14, Water & Service; Reimburse: 35, Merrifield Office Supply, 407.99, Toner; 36, Staples, 302.79, Office Supplies; Serv.Fee: 312, Kay County, 122.00, Workers Comp; 313, Kay County, 122.00, Workers Comp; 314, Farha Wholesale Co., 106.68, Supplies; 315,
Midway, 294.89, Remington Extensions; 316, Southwest Business Products, 169.65, Supplies; 317, Fisher Tinting, 170.00, Tint; 318, A-Plus Printing, 143.00, Envelopes; 319, OSU-UML, 90.00, Security system; 320, AT&T, 118.46, Telephone Service; Drug Court: 62, Staples, 92.80, Office Supplies; County Sales Tax Fund: 923, Bankers Credit Card Services, 322.81, Supplies; 924, ABL Management, 20903.02, Meals; 925, Bankers Credit Card Services, 476.66, Supplies; 926, Quality Water Service, 488.50, Salt; 927, Fuelman Of Oklahoma, 300.51, Fuel; 928, City of Newkirk, 8138.92, Utility Bill
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
Motion was made by Rowe and seconded by Austin approving and accepting Irwin Trailer, LLC bid in the amount of $54,450.00 sell/$54,450.00 trade in on Bid#2013-18 Detached Lowboy Trailer, D#3. Other bids received were opened as follows: G. W. Van Keppel Co.-$74,850.00 with no offer on trade in; Yellowhouse Machinery Co.,-No Bid; Frontier Equipment-No Bid. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:03 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 13th day of May, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS