Monday, April 29, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 29, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 26, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension Agent; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Bill and Claude Williams, Taxpayers for Transparency; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of April 22, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Attorney Tom Salisbury told the BOCC the Kay County Bar Association approved funds to install wireless internet at the Kay County Courthouse. He explained the package and how the system works. Attorney Salisbury said a written proposal including costs, etc. was being prepared; he said the association would like to have this installed and operating by early June. Salisbury said the Bar Association will work out all the rules and regulations with the Judges. He opened with questions; no questions were asked.
Motion was made by Schieber and seconded by Austin approving BOCC Proclamation that the Oklahoma Home & Community Education (OHCE) of Kay County proclaims the period commencing May 6, 2013 and ending May 10, 2013 as “Oklahoma Home and Community Education Week.” Lindsay Grace, OHCE, said their goal is to promote group awareness across the state. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Additional Homestead Reimbursement Claim forms for 2012. Assessor Carol Purdy stated this is done yearly and these are funds the county has not been reimbursed for 10 years. The claim for 2012 is in the amount of $35,717.79 and is being made in accordance with the provisions of 62 O.S. Section 193. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Jail Director Report: Jody Burd, KCDCD, reported 181 as the daily inmate count, 57 arrested and released over the weekend and 31 in Department of Corrections (DOC).
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects: Commissioner Rowe said crew is driving sheeting on bridge at North Main and noted beams are set and ready to pour concrete; he said 44th Street will be closed periodically for most of this week.
Commissioner Schieber said his crews are blading roads and working on an overflow structure right-of-way. He said he hired Cowen Group to move utilities on the right-of-way.
Commissioner Austin noted crews are blading and hauling rock, River Ridge is working on repairing concrete box on Pleasant View and Peckham. K&R is pouring concrete on east wing wall and scheduled to set beams on Wednesday to set beams on Peckham Road Bridge. He mentioned a bridge out east was being closed due to bridge inspection.
Verification of Fair Board Elections: Kay County Free Fair Board President Jeff Kubik said he received complaints on recent fair board elections held at Cross Township and Blackwell Township. Regarding the Cross Township one of the complaints were juveniles voted and the other complaint was the fair board member that was elected will be moving from that area.
Commissioner Rowe said if the person elected is actually moving then the BOCC could make an appointment.
District Attorney Brian Hermanson said if she has not moved and her residence has not changed, then everything is okay. He said if she is no longer living in that jurisdiction then he would need to research the statutes for an opinion. Hermanson mentioned the two (2) under age voters and said their voting difference would not affect the outcome of the election.
OSU Extension Agent Larry Klumpp mentioned the Fair Board’s by-laws.
DA Hermanson said the by-laws set by the fair board do not overcome the statutes and the townships elections were set up by statutes.
Kubik noted Blackwell Township has not turned in minutes.
DA Hermanson said Jim Menzer had commented he never received notice that the minutes needed to be turned in and was only told the certificates needed to be returned. Hermanson explained there is no verification process to be made by the BOCC.
Kubik commented the fair board by-laws are confusing and conflicting and he explained.
Commissioner Schieber suggested the board correct the language and make amendments.
Kubik reiterated the issues previously discussed.
No action was taken on verification of Fair Board Election.
Motion was made by Austin and seconded by Schieber approving the following Public Service/Pipeline Crossing Line Installation: Covington Oil, SW4 S21 T25N R1E ending NW4 S27 T25N R1E, White Eagle Rd., D#1; Devon Energy Production Co., L.P., NW4 S26 T28N R4E ending NW4 S23 T28N R4E, D#2; Devon Gas Services, L.P., SE4/SE4 S22 T28N R4E ending SW4/SW4 S23 T28N R4E, Hardy Lane, D#2; Devon Gas Services, L.P., NE4/NE4 S22 T28N R4E ending NW4/NW4 S23 T28N R4E, Hardy Lane, D#2; Devon Gas Services, L.P., NE4/NE4 S22 T28N R4E ending NW4/NW4 S23 T28N R4E, Hardy Lane, D#2; K-PowerNet, LLC, SW4/SW4 14-27-2E ending SW4/SW4 33-27-3E, D#1. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin noting the following Kay County Monthly Reports for March 2013: Kay County Health Department. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment: Res#12, 13-274, Court Clerk, 8600 OJ Printer, quit working; AOC/OCIS replaced with new one. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
No action was taken on Contract for ETR $600,000 Title Page and six (6) bridges on 44th Street. (BIA Title Page Project B0710141 was approved in last week’s meeting).
Motion was made by Austin and seconded by Schieber approving Resolution 12, 13-273, Bridge No. 36E0030N0003 closed to traffic on April 19, 2013, Dist#2. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#12, 13-270, Highway Dist#1-$1,500.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-271, Highway Dist#2-$250.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-272, Highway Dist#2-$1,500.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-275, Highway Dist#1-$50,503.37, BIA Reimbursement, Pecan North Road Project. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway Dist#1-$1,500.00; Highway Dist#2-$1,750.00; County Sales Tax-$3,819.44; Highway Dist#1-$50,503.37;
County Sales Tax-$24,595.26. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations: Highway Dist#1 Capital Outlay-$10,000.00 to Maintenance & Operations (M&O). Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Unscheduled Public Appearances: Rick Buellesfeld, Fair Board Member, thanked the BOCC for purchasing the OSU van and said it has paid off extremely well and stated several trips have been made. He mentioned 10 students recently participated in an event in Stillwater and now are state champions.
Raven Callshim, former Court Clerk employee, told of her years of service in that office.
DA Hermanson made Ms. Callshim aware of the fact the BOCC could not respond in any way under this item on the agenda.
Ms. Callshim had the Chairman, Vice-Chairman and others from the Tonkawa Tribe and former Court Clerk Glenda Emerson in the meeting on her behalf.
Ms. Callshim indicated she was four months away from retirement and she stated she feels she has been robbed of her retirement and health insurance. She said was given no notice as to why she was being terminated and feels like she was singly picked out because she is a minority.
Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2012/2013 PURCHASE ORDERS:
2012-2013 General: 1957, G & B Auto, 14.00, Blanket; 1958, Leach Paper Co., 145.80, Supplies; 1959, Southwest Business Products, 189.00, Office Supplies; 1960, Clearwater Enterprises, 1021.20, Billing; 1961, USA Mobility Wireless, 177.39, Paging services; 1962, AT&T U Verse, 85.00, Internet; 1963, Oklahoma Tax Commission, 37.50, Pickup; 1964, Kay Office Equipment, 213.44, Maintenance Agree.; Health: 363, Pro-Ed Payments/Remittance, 61.60, Booklets & forms; 364, Moore Medical Corp., 64.33, Supplies; 365, STC, 96.43, Maintenance Agree.; 366, Ponca City Utility Authority, 1171.86, Electric Charges; Highway: 1716, Cintas Corporation Loc, 713.14, Blanket; 1717, G.W. Van Keppel Co., 1913.88, Screenings; 1718, Grant County Dist #3, 6485.76,
Crusher Run; 1719, Albert Crane, 6861.33, Native Material; 1720, Kelle Oil Company, 1012.32, Fuel; 1721, S & K Direct Steel LLC Inc, 72.20, Angle iron; 1722, AT&T, 54.45, Billing; 1723, AT&T, 135.57, Billing; 1724, AT&T, 176.46, Billing; 1725, City of Blackwell, 472.74, Billing; 1726,
Circuit Engineering District #8, 240.50, Signs; 1727, Quality Water Service, 19.60, Water; 1728, Schieber, Dee, 140.12, Travel; Reimburse: 34, Southwest Business Products, 506.50, Cover stock;
Serv.Fee: 303, Lam Communications, 17.00, Maintenance; 304, Walmart Community BRC, 350.76, Supplies; 305, Fleetcor Technologies, 1802.10, Blanket for gas; 306, Galaxie Business, 50.67, Water; 307, AT&T Mobility, 427.44, Internet Fee; 308, AT&T, 461.00, Telephone Service; 309, Bob Hurley Ford, 26317.00, Truck; 310, 911 Custom, 287.45, Accessories; 311, Auto Intintions, 539.00, Car Accessories; County Sales Tax Fund: 910, Houser Hardware, 184.79, Supplies; 911, Kay Office Equipment, 187.18, Lease payment; 912, Fuelman Of Oklahoma, 213.79, Blanket For Fuel; 913, Farha Wholesale Co., 92.94, Blanket For Supplies; 914, AT&T, 597.55, Monthly phone bill; 915, Kay Office Equipment, 46.45, COPIER LEASE; 916, Fastenal Industrial & Const Supplies, 25.97, Parts; 917, Johnstone Supply Of Ponca City, 340.69, Parts; 918, Farha Wholesale Co., 1277.50, Supplies; 919, Brandts, 47.45, Supplies; 920, Locke Auto Parts, 10.97, Parts; 921, Ok Employment Security Commission, 4696.00, Unemployment; 922, Bankers Credit Card Services, 594.69, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:13 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 6th day of May, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS