Monday, April 15, 2013
Kay County Courthouse
The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 15, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 12, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Tyson Rowe called the meeting to order. Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Undersheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).
Chairman Tyson Rowe led the Flag Salute.
Motion was made by Austin and seconded by Schieber approving regular meeting minutes of April 8, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Application of District Court for Oklahoma Bar Foundation (OBF) Grant. DA Hermanson noted this grant application is for courtroom upgrades; the requested amount is $2,753.90 and there will not be any cost to the county. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Julia Curry, Oklahoma Court Services (OCS), introduced Tamra Cunningham who will be the new OCS coordinator working with defendants on community projects. Ms. Curry said participants worked at Lake Ponca picking up trash, etc., contributing 960 hours. She said they are scheduled to help out at Humane Society and Habitat for Humanity later in the month. Ms. Curry mentioned Living Hope Pregnancy Center is requesting help.
Ms. Cunningham noted the First Christian Church Friendship Feast provides a meal in the evenings and they are excited about having a community service client come and assist with serving and cleaning up in the evenings. Drug Court will also help with this.
It was also mentioned OCS has decided to establish a community garden on site for the community service clients to care for; the garden will need daily up keep and maintenance. The goal is to promote healthy living and to provide fresh vegetables to the community.
Motion was made by Austin and seconded by Schieber approving Contract between Kay County and Oklahoma Court Services. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving to purchase 17 automatic door locks for the courthouse and installation out of the Use Tax account. Undersheriff Kelley explained the installation and how the locks work; he noted these would be purchased through Junior Gun & Locks (local business) because they were the only company that would do the installation. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Jail Director Report: Jody Burd, KCDCD, reported 171 as the daily inmate count, 57 arrested and released over the weekend and 30 in Department of Corrections (DOC). He also mentioned KCJFA may be contracting with Cleveland County to house DOC’s at $27.00 a day per inmate.
Six month bids for commonly used items for period covering July 1, 2013 to December 31, 2013. BOCC reviewed bid items and noted they would like to add roller compacted concrete and concrete soil stabilization to the bid lists.
Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects: Commissioner Rowe mentioned crew is blading roads and sealing ruts. He noted crew is preparing for roller compacted concrete on 44th and tearing trees out on Fountain Road. Rowe said a CED meeting and ACCO District meeting would be held this Wednesday.
Commissioner Schieber said title searches are being done on bridges; he talked about overflow structures and mentioned ODOT will not let the project go out for bid on Hubbard Road until the railroad makes the crossings four (4) lane crossings.
Commissioner Austin reported crew would begin blading roads and asphalting patches. He mentioned pilings were finished on Peckham Road. Austin discussed a fiber optic line that was not marked correctly and was severed and the entities that fed off this line.
Motion was made by Rowe and seconded by Schieber approving going out for bid on a 2013 55 Ton Detach Lowboy Trailer with a 2012 55 Ton Lowboy Detach Trailer as trade-in, Dist#3. Rowe said this trade-in would not be any additional money on payments. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Right-of-Way, Public Utility and Encroachment Agreement and Resolution No. 12, 13-262 on JP No. 29354(04), CIRB-236D(004)RB Overflow Bridge on EW-18, 2.8 miles east of SH-177. . Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations: Select Energy, SE4/SE4 S21 T25N R1E ending NE4/NE4 S28 T25N R1E, White Eagle, Dist#3. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin noting the following Kay County Monthly Reports for March 2013: Treasurer; Public Health; Court Clerk – Newkirk, Ponca City, Blackwell. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment: Res#12, 13-261, Highway Dist#1, tank trailer. Commissioner Schieber stated this item would not be traded as indicated on the Resolution, but would be transferred to Highway Dist#2. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds: Res#12, 13-260, Highway Dist#3-$2,000.00, Two (2) Public Service/Pipeline Crossing Line Installations; Res#12, 13-263, Highway Dist#1-$470.51, Oklahoma Petroleum Storage Tank Division Release Indemnity Program. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations: Highway-$325,311.18, D#1-$108,437.06; D#2-$108,437.06; D#3-$108,437.06; Highway Dist#1-$470.51; Highway Dist#3-$2,000.00; CBRI 105C-$30,838.48; Use Tax-$31,101.51. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Unscheduled Public Appearances: Undersheriff Steve Kelley invited those in attendance to attend the Northern Oklahoma Southern Kansas Peace Officers dinner to be held on May 16th, 6 p.m. at Lake Ponca Shelter Houses, $15 per plate; Kelley noted great prizes are given away as well.
Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on April 29, 2013. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
FY 2012/2013 PURCHASE ORDERS:
2012-2013 Cert.Fee: 4, Kennedy, Christine, 200.69, Travel & Meals; General: 1811, Lowes Building Center, 86.36, Blanket; 1812, Cintas Corporation Loc, 126.87, Linen Service; 1813, Rogers Oil Co., 233.69, Fuel; 1814, Burkes Wrecker Service, 777.95, Vehicle Maintenance; 1815, OK Dept. of Public Safety, 350.00, OLETS; 1816, Burkes Wrecker Service, 890.50, Vehicle Maintenance; 1817, Burkes Wrecker Service, 790.33, Vehicle Maintenance; 1818, Newkirk Herald Journal, 810.60, Publication; 1819, John Deere Company, 6239.16, Tractor; 1820, Southwest Business Products, 225.50, Copy Paper; 1821, Merrifield Office Plus, 103.38, Correction tape; 1822, Pameticky, Terri K, 29.38, Mileage; 1823, Northeast Wisconsin Technical College, 25.00, Taser Instruction; 1824, AT&T, 118.46, Telephone; 1825, Roberts & Son Funeral Home, 500.00, Burial Assistance; 1826, Oklahoma State University, 8077.00, Contractual Services; Health: 334, Walmart Community BRC, 210.13, Supplies; 335, Safekids Tulsa, 140.00, Registration; 336, NCS Pearson Inc, 197.16, Forms; 337, Ana Beets, 343.39, Travel; 338, Language Line Services, 294.13, Language Line Service; 339, Cintas Document Management, 80.00, Shredding;
340, Pitney Bowes Inc., 75.00, Postage meter rent; 341, Fowler-Goins, Mary, 448.74, Travel; 342, Sigrid Krause, 138.99, Travel; 343, Rose Ann McChristian, 159.33, Travel; 344, AT&T Mobility, 396.64, Monthly Cellular Service; 345, City of Blackwell, 356.43, Electric for Blackwell; 346,
Carol Rickards, 293.75, Nursing; Highway: 1622, Southwest Truck Parts, 476.53, Parts; 1623, G & B Auto, 490.10, Tire repairs; 1624, Lampton Welding, 1354.67, Repairs; 1625, River Ridge Construction Llc, 22678.11, Road project; 1626, Embassy Suites - Norman, 255.00, Lodging; 1627, Embassy Suites - Norman, 170.00, Lodging For ACCO Conf.; 1628, Lampton Welding, 415.00, Torch; 1629, Embassy Suites - Norman, 255.00, Registration; 1630, Kay Electric Cooperative, 322.10, Billing; 1631, Circuit Engineering District #8, 69.60, Signs, Posts & Brackets; 1632, Schieber, Dee, 140.12, Mileage; 1633, G & B Auto, 1449.04, Tires; 1634, Oklahoma Tax Commission, 43.50, Tag & Title; 1635, Rowe, Tyson G, 254.25, Travel; Lien Fee: 35, County Clerks & Deputies Association, 30.00, Directory; 36, OK Correctional Industries, 16989.09, Office furniture; 37, County Clerks & Deputies Association, 195.00, Registration; 38, County Clerks & Deputies Association, 40.00, Dues; Reimburse: 33, Merrifield Office Supply, 657.98, Toner;
Serv.Fee: 277, Kansas Turnpike Authority, 12.50, Blanket; 278, Fuelman Of Oklahoma, 2294.36, Fuel; 279, Okla. Juvenile Justice SVCS, 1232.78, Juvenile Detention; 280, Youth Services Of Osage County Inc, 189.35, Juvenile Detention; 281, Communityworks, 586.98, Juvenile
Detention; 282, Eastern Okla Youth Services, 720.75, Juvenile Detention; 283, Grigsba, Sean S, 30.50, Reimbursement; 284, Baker, Johnny F, 690.00, Juvenile Transports; 285, Baker, Charlotte, 72.00, Transports; 286, Sweeney, Tiara, 75.00, Transports; 287, Visual Solutions, 40.00,
Business cards; Drug Court: 52, Redwood Biotech, 888.90, Blanket; 53, Ramey Price Cutter Supermarkets, 68.29, Refreshments; 54, Ramey Price Cutter Supermarkets, 47.83, Refreshments; 55, Farha Wholesale Co., 65.59, Paper Products; County Sales Tax Fund: 829, Budget Pest Control, 150.00, Blanket; 830, Quality Water Service, 363.75, Soft Water Service; 831, AT&T,
1091.92, Router; 832, Johnstone Supply Of Ponca City, 141.95, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.
There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 9:58 a.m. Motion carried: Rowe, aye; Schieber, aye; Austin, aye.
Approved this 22nd day of April, 2013.
TYSON ROWE, CHAIRMAN
STEVE AUSTIN, MEMBER
DEE SCHIEBER, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS