Monday, March 18, 2013

Kay County Courthouse

Newkirk, OK


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 18, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 15, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughes, KCDC; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 


Chairman Tyson Rowe led the Flag Salute.


Motion was made by Austin and seconded by Schieber approving regular meeting minutes of March 11, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Report given by Oklahoma Court Services, presenting the number of community service hour’s defendants are working and illustration of projects:


Julia Curry, Oklahoma Court Services, said she wanted to take the opportunity to publicly thank Tiffany Davis, who came from Choctaw this morning, for her services and hard work she has done to make this program a success.


Ms. Curry said they are currently looking for a replacement and reiterated Ms. Davis will be missed.


Tiffany Davis, Oklahoma Court Services, said the “Peanut butter” drive was a success and added 75 jars of peanut butter was donated.  The donations were delivered before Christmas to the Ponca City Humane Society.  She also mentioned the Habitat for Humanity was a great experience for the participants who helped dig trenches for a new house.


Ms. Davis ended by saying it has been an honor to serve in this capacity.  The BOCC wished her well in her new endeavors. 


Motion was made by Schieber and seconded by Austin noting the County Clerk reporting to the BOCC the 2012 Mineral Interest Report has been received and is on file for public viewing.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving Requisition-Purchase Order-Claim in the amount of $30,068.71 from the State Auditor and Inspector for Kay 2010-2012; Kay Court Clerk 2008 & 2009, services for the period of 8-1-12 to 9-30-12 and 1-1-13 to 1-31-13.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Participation in the SLA/HMPG Grant Program with Oklahoma Emergency Management:

Dennis Bonewell, Kay County Emergency Management, said one quarter has been completed without a contract, noting the grant totaled $14,000.00. 


Austin asked how many other counties are using this grant.


Bonewell said he believed less than half; he said their not applying because it is not cost effective.  Bonewell said agency is taking over the program and dictating the work to be done.  He said more and more exercises are being added and noted participation with elected officials is included.  Bonewell stated since he is limited on time due to his participation with this grant he is not able to devote the time needed on the Flood Plain.  He indicated he would spend more time on public awareness of the Flood Plain matters and would continue to go to conferences and training.


Commissioner Schieber commented the county has to have the flood plain in order to get FEMA and suggested giving up the grant.


Commissioner Rowe noted if the county ever wanted to participate in this grant in the future the most the county could receive would be $10,000, $4,000 less than received at this time.


Commissioner Austin asked Bonewell how much time he spends on the Flood Plain. Bonewell replied that he is not spending a lot of time on it now and said this grant limits him to regulate the flood plain.


Motion was made by Schieber and seconded by Austin approving the county not to participate in the SLA/HMPG Grant Program with Oklahoma Emergency Management with the understanding that public information will be done.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Austin and seconded by Schieber approving Reimbursement for Election Board Secretary Salary for the month of February 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Jail Director Report:  Jody Burd, KCDCD, reported 151 as the daily inmate count, 45 arrested and released over the weekend and 29 in Department of Corrections (DOC).


Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Rowe reported the bridge at Tonkawa is finished and traffic will be opened on Thursday, following dirt work; he mentioned asphalt millings are being hauled and working on roads to get in shape.


Schieber said crew is working to get roads worked.  He noted FEMA wants to meet Friday and said Kay Electric had the most damage.  Schieber said he learned from his T-TAP meeting BIA will lose two percent for roads money, which will cause them to do away with priority jobs.


Austin reported the bridge on Canteen Road was opened last Friday afternoon.  He said Peckham Road will be closed today in order to tear out the bridge, construction will start next Monday.  Austin said there would be lots of activity over the next two weeks. 


Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Range Resources, SW4/SE4 S14 T25N R1W ending NW4/NE4 S23 T25N R1W, Riverview Road, D#3; Range Resources, NE4/NE4 S23 T25N R1W ending NW4/NW4 S24 T25N R1W, “O” Street, D#3; Range Resources, NE4/NW4 S24 T25N R1W ending SW4/SE4 S13 T25N R1W, Riverview Road, D#3.    Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber noting the following monthly reports for February 2013:  Assessor; Public Health; Sheriff.   Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#12, 13-237, Highway Dist#1, Canon Fax Machine, junked; Res#12, 13-240, Court Clerk, Printer, sent back to AOC/MIS.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  


Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-234, Highway Dist#3-$1,000.00, Two (2) Public Service Pipeline Crossing Line Installations; Res#12, 13-235, Highway Dist#1-$41,019.80, BIA Oakland Bridge #145 Road Project-H3101-145; Res#12, 13-236, Highway Dist#3-$128,258.57, BIA Hwy. 60 Road Project-Tonkawa Truckstop H3103-60; Res#12, 13-238, Highway Dist#1-$20,614.79, BIA Oakland Bridge #145 Road Project, H3101-145; Res#12, 13-239, Hwy.  Dist#3-$40,182.17 BIA Blacktop Maintenance H3103-61; $8,710.13 BIA 13th Street Project H3103-59; Res#12, 13-241, Highway Dist#3-$1,500.00, Three (3) Public Service Pipeline Crossing Line Installations.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$20,614.79; Highway Dist#1-$41,019.80; Highway-$75.64, D#1-$9.89; D#3-$65.75; Highway Dist#3-$1,000.00; Highway Dist#3-$48,892.48; Highway Dist#3-$128,258.57; CBRI 105C-$27.06; CBRI 105C-$24,311.77; Public Buildings Authority-Health-$149.74; Public Buildings Authority-Tonkawa Public Schools-$0.57; Public Buildings Authority-Pioneer Technology Center-$0.72; County Improvement-$0.16; Use Tax-$33,161.72; Visual Inspection Reimbursement-$1,764.02.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Highway Dist#3 Capital Outlay-$22,500.29 to Maintenance & Operations (M&O); Highway Dist#1 Capital Outlay-$10,000.00 to M&O; General Government M&O-$20,000.00 to County Audit Expense (corrected from Agenda that read Commissioner M&O); County Sales Tax Personal Service-$68,000.00 to Part-time-$7,000.00; M&O-$55,000.00; Capital Outlay-$6,000.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


There were no Unscheduled Public Appearances. 


Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on March 27, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  



            2012-2013 General: 1583, Kay County, 102.00, Workers Comp; 1584, Ford Refrigeration Service, 130.00, Service; 1585, Lowes Companies Inc., 245.60, Supplies; 1586, Lowes Building Center, 55.42, Supplies; 1587, Take Ten Tire, 1446.76, Vehicle Maintenance; 1588, Quality Water Service, 32.25, Blanket; 1589, Quality Water Service, 59.75, Blanket; 1590, Walmart Community BRC, 583.12, Supplies; 1591, Farha Wholesale Co., 285.68, Supplies; 1592, Fuelman Of Oklahoma, 1771.70, Fuel; 1593, Embassy Suites - Norman, 168.00, Lodging; 1594, G & B Auto, 14.00, Vehicle Maintenance; 1595, Anderson Floor To Ceiling, 2024.00, Carpet; 1596, Cain's Lawn Care, 400.00, Lawn Care; 1597, Younger-Holmes Electrical Contractors, 1186.83, Electrical Work; 1598, Clearwater Enterprises, 972.40, Billing; 1599, Younger-Holmes Electrical Contractors, 447.82, Electrical Work; 1600, Younger-Holmes Electrical Contractors, 990.29, Electrical Work; 1601, Zee Medical Inc., 165.70, Medical Supplies; 1602, Fuelman Of Oklahoma, 2131.23, Fuel; 1603, Fuelman Of Oklahoma, 1574.37, Fuel; 1604, Embassy Suites - Norman, 168.00, Lodging; 1605, Page Plus, 169.25, Pager Service; 1606, Galaxie Business, 32.28, Copier maintenance; 1607, Southwest Business Products, 653.39, Toner; 1608, Merrifield Office Supply, 233.91, Toner; 1609, Embassy Suites - Norman, 109.00, Lodging; 1610, Heritage Roofing Systems Of Ok Inc, 660.00, Repairs; 1611, USA Mobility Wireless, 354.78, Paging; 1612, Allegiance Communications, 77.72, Billing; 1613, Kay Office Equipment, 36.71, Maintenance Agree.; 1614, ThyssenKrupp Elevator, 994.72, Elevator Maintenance; 1615, Ford Refrigeration Service, 2450.00, Repairs; 1616, Younger-Holmes Electrical Contractors, 1064.66, Electrical Work; 1617, AT&T, 464.36, Billing; 1618, Cain's Lawn Care, 400.00, Lawn Care; 1619, Roberts & Son Funeral Home, 500.00, Charity cremation; 1620, Quality Water Service, 26.00, Water; 1621, Ok Cooperative Extension Service, 8077.00, Contractual Services; 1622, Galaxie Business, 169.83, Copier contract; 1623, OK State Auditor & Inspector, 35.00, Training; 1624, Reese, Tammy J., 118.65, Mileage; 1625, Quality Water Service, 64.75, Water; Health: 284, Metro Technology Centers, 318.00, Registration; 285, NCS Pearson Inc, 430.36, Forms; 286, Northern Speech Services, 192.24, Tests; 287, HM Receivables Co II LLC,



319.00, Forms; 288, J & P Supply, 136.43, Janitorial Supplies; 289, MTR Construction, 160.00,

Snow Removal; 290, G & C CONCRETE CO, 75.00, Snow Removal; 291, Murphys Plumbing, 90.00, Service call; 292, Southwest Business Products, 91.11, Office Supplies; 293, Loving Guidance, 358.53, Supplies; 294, Newkirk Herald Journal, 22.00, Subscription; 295, STC, 164.85, Maintenance Agree.; 296, Ok. State Dept. of Health, 36384.88, Payroll; 297, STC, 65.00, Maintenance Agree.; 298, OK Natural Gas, 335.57, Billing; 299, AT&T, 250.75, Billing; 300, Lock Shop, 65.00, Service call; 301, Ana Beets, 253.19, Travel; 302, Sigrid Krause, 179.67, Travel;

            303, Kim Evans, 22.60, Travel; 304, AT&T Mobility, 386.97, Billing; 305, City of Blackwell, 340.99, Billing; 306, Language Line Services, 159.25, Billing; 307, Langdon, Emily, 136.73, Travel;

            Highway: 1395, Action Truck Parts, 413.70, Parts; 1396, NAPA, 986.89, Blanket; 1397, G & B Auto, 500.00, Repairs; 1398, Houser Hardware, 494.82, Supplies; 1399, Action Truck Parts, 699.54, Parts; 1400, G & B Auto, 240.00, Tire repairs; 1401, Cintas Corporation Loc, 638.83, Linen Service; 1402, Cintas Corporation Loc, 719.51, Linen Service; 1403, Action Truck Parts, 473.80, Parts; 1404, Lampton Welding, 395.66, Supplies; 1405, Evans & Associates, 635.31, Asphalt; 1406, Evans & Associates, 15192.75, Paving; 1407, Embassy Suites - Norman, 252.00, CODA expenses; 1408, Embassy Suites - Norman, 252.00, Lodging; 1409, AMC Urgent Care Plus, 36.00, Drug screening; 1410, Keeler Equipment Sales, 4350.00, Trailer; 1411, Hudiburg Auto Group, 30699.00, Truck; 1412, AT&T, 112.54, Billing; 1413, Lam Communications, 222.50, Radio; 1414, Ponca City Publishing Co. Inc, 36.00, Billing; 1415, APAC-Central Inc, 3437.36, Rock; 1416, Total Com Inc., 250.00, Billing; 1417, Albert Crane, 6977.95, Native Material; 1418, Fastenal Industrial & Const Supplies, 192.95, Parts; 1419, Air Systems & Pump Solutions, 1024.00, Parts; 1420, Oklahoma State Surplus, 31250.00, Equipment; 1421, Evans & Associates, 30000.00, Paving; 1422, J & P Supply, 190.85, Paper Products; 1423, Circuit Engineering District #8, 221.00, Signs; 1424, Farm Plan, 11.85, Parts; 1425, Unifirst Holdings Inc, 131.94, Linen Service; 1426, O Reilly Auto Parts, 9.99, Extension cord; 1427, KanOkla Networks, 420.00, Internet Service; 1428, Zee Medical Inc., 170.50, Medical Supplies; 1429, Grant County Dist #3, 6462.57, Crusher Run; 1430, OK Natural Gas, 124.54, Billing; 1431, Owen Auto Supply, 34.25, Filters; 1432, Farm Plan, 88.77, Parts; 1433, Rural Water District #3, 36.72, Water; 1434, Lock Shop, 28.06, Locks; 1435, Warren Cat, 483.94, Parts; 1436, Parker Pest Control, 95.00, Pest Control; 1437, Farm Plan, 26.23, Parts; 1438, Blackwell Auto Parts, 102.12, Antifreeze; 1439, Owen Auto Supply, 7.66, Parts; 1440, Sunbelt Equipment & Supply, 15120.00, Steel pipe; 1441, OK Natural Gas, 54.52, Billing; 1442, Pioneer Fire And Safety, 424.50, Annual inspection & serv.; 1443, ACCO, 95.00, Registration; 1444, Kay Electric Cooperative, 366.47, Billing; 1445, Dish Network, 847.00, Billing; 1446, Equity Energy Exchange, 22216.43, Diesel; 1447, Schieber, Dee, 177.41, Travel; 1448, O Reilly Auto Parts, 247.04, Battery; 1449, Budget Pest Control, 56.00, Quarterly maint.; 1450, Oklahoma Tax Commission, 37.50, Tag & Title; 1451, Southwest Kleenpower Inc, 651.00, Oil Treatment; 1452, AT&T, 222.89, Monthly phone bill; 1453, Rowe, Tyson G, 110.18, Mileage; 1454, Kay County, 4281.00, Workers Comp; 1455, Kay County, 4576.00, Workers Comp; 1456, Kay County, 4951.00, Workers Comp; Jail Cash Fund: 20, Take Ten Tire, 327.95, Blanket; Lien Fee: 28, Quality Water Service, 30.50, Blanket; 29, Anderson Floor To Ceiling, 12463.00, Carpet; 30, Quality Water Service, 34.75,Water; 31, STC, 230.89, Copier contract; Serv.Fee: 232, Take Ten Tire, 826.71, Blanket; 233, CB Tire, 15.00, Vehicle Maintenance; 234, Okla. Juvenile Justice SVCS, 1163.00, Juvenile Detention; 235, AT&T Mobility, 427.44, Internet Service; 236, Sweeney, Tiara, 66.00, Juvenile Transports; 237, AT&T, 118.46, Billing; 238, Cleveland Co. Reg. Juv. Det., 239.14, Juvenile Detention; 239, Youth Services Of Osage County Inc, 757.40, Juvenile Detention; 240, Baker, Johnny F, 610.80, Juvenile Transports; 241, Baker, Charlotte, 138.00, Juvenile Transports; 242, Montgomery, Richard Travis, 225.73, Travel; 243, Pottawatomie Co Public Safety Ctr, 120.00, Juvenile Detention; 244, Sac & Fox Juvenile Detention, 274.43, Juvenile Detention; 245, Eastern Okla Youth Services, 651.00, Juvenile Detention; 246, Kay County, 122.00, Workers Comp; County Bridge & Road Improvement: 19, River Ridge Construction Llc, 47403.80, Concrete Pour & Finish; 20, River Ridge Construction Llc, 38402.33, Road project; 21, M K Crushing Llc, 18900.44, Road project; County Sales Tax Fund: 723, Hagar Restaurant Service Inc., 473.00, Repairs; 724, Burkes Classic Restoration, 530.00, Repairs; 725, Tech Squad, 1794.00, Computer Equipment; 726, OK Natural Gas, 1406.43, Billing; 727, Fuelman Of Oklahoma, 250.00, Fuel; 728, Quality Water Service, 367.25, Water; 729, Southwest Business Products, 232.80, Supplies; 730, Kay Office Equipment, 162.59, COPIER LEASE; 731, Fuelman Of Oklahoma, 345.78, Fuel; 732, Fuelman Of Oklahoma, 95.11, Fuel; 733, Fuelman Of Oklahoma, 216.94, Fuel; 734, AT&T, 1091.92, Router; 735, AT&T, 500.00, Phone; 736, ABL Management, 18441.41, Meal Service; 737, Correctional Healthcare Companies Inc, 13913.52, Medical Services; 738, Jones, Donald, 900.00, Consulting fee; 739, Baumert, Cummings & Hiatt, 2558.26, Attorney Fees


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None


There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:06 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.















Approved this 25th day of March, 2013.







                 TYSON ROWE, CHAIRMAN



                 STEVE AUSTIN, MEMBER