Tuesday, February 19, 2013

Kay County Courthouse

Newkirk, OK


The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 19, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 15, 2013, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Dorinda Gouw, EagleMed; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 


Chairman Tyson Rowe led the Flag Salute.


Motion was made by Austin and seconded by Rowe approving regular meeting minutes of February 11, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Jail Director Report:  Jody Burd, KCDCD, reported 137 as the daily inmate count, 56 arrested and released over the weekend 41 Department of Corrections (DOC).  BOCC discussed DOC with Burd. 


Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe noted his crew is blading roads and finishing up projects.


Commissioner Schieber said Bridge on Oakland and Bois D’Arc is finished and crew is blading roads and replacing pipe. 


Commissioner Austin said crew is pouring floor on bridge and grading roads. 


Motion was made by Rowe and seconded by Austin approving ODOT Interstate 40 Crosstown Steel Beam Transfer Form.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Schieber and seconded by Austin Tabling Bid#2013-16, Roller Compacted Concrete & Stabilization, Dist#1 (bid opened in BOCC meeting February 11, 2013).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


No action was taken on the engineering agreement between Kay County and Cowan Group Engineering, LLC (re:  Hubbard Road). 


Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Phillips 66 Pipeline, SE/SE S4 T25N R2E ending NE/NE S9 T25N R2E (Oakland Rd) D#1; Phillips 66 Pipeline, SW/SW S4 T25N R2E ending NW/NE S9 T25N R2E (Oakland Rd) D#1; Range Resources, SW/SW S11 T25N R2W ending NW/NW S14 T25N R2W, D#3; Range Resources, SW/SW S2 T25N R2W ending NW/NW S11 T25N R2W, D#3; Range Resources, SE/SE S31 T25N R1E ending NW/NW S5 T24N R1E [EW 29 (Eagles Nest Rd)], D#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#12, 13-205, County Clerk, Two 5 drawer legal file cabinets, One 2 drawer legal file cabinet, Four calculators; junked; Res#12, 13-206, Data Processing, Two Fujitsu ScanPartner; junked.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  


Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-200, Highway Dist#3-$45,086.94, FEMA PA-4064 2541; Res#12, 13-201, County Clerk Lien Fee-$90.00, sale of scrap metal; Res#12, 13-202, Highway Dist#3-$1,500.00, three public service/pipeline installations; Res#12, 13-203, Highway Dist#1-$1,000.00, two public service/pipeline installations; Res#12, 13-204, Highway Dist#3-$56,179.61, FEMA PA-4064 2552.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#3-$45,086.94; Highway Dist#3-$1,000.00; Highway Dist#3-$1,500.00; Highway Dist#1-$1,000.00; County Clerk Lien Fee-$90.00; V.I. Reimbursement-$1,751.74; Public Bldgs Authority-Health-$181.83; Use Tax Collections-$32,158.05; CBRI 105C-$26,669.00; County Sales Tax-$445,000.00; Highway Dist#3-$56,179.61. Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Sheriff’s Service Fee Maintenance & Operations-$2,000.00 to Overtime; Highway Dist#1 Maintenance & Operations-$572.75 to Kildare Paving REAP Grant Project.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 


Unscheduled Public Appearances:  County Clerk Reese reminded officers that Blackwell Leadership would be visiting the courthouse and all speakers are welcome to lunch at Main Street.


Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.


Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  


Motion was made by Austin and seconded by Schieber approving Payroll with warrants to be released on February 27, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 



                2012-2013 General: 1424, Leach Paper Co., 305.77, Supplies; 1425, Bankers Credit Card Service, 180.06, Blanket; 1426, Lam Communications, 350.00, Blanket; 1427, Staples, 103.86, Blanket; 1428, Caskey Pest Control, 52.00, Pest Control; 1429, Southwest Business Products, 126.27, Supplies; 1430, OK Dept. of Public Safety, 350.00, OLETS; 1431, Take Ten Tire, 1699.92, Vehicle Maintenance; 1432, Okla. Juvenile Justice SVCS, 1139.74, Juvenile Detention; 1433, Leach Paper Co., 172.50, Supplies; 1434, Southwest Business Products, 559.30, Checks; 1435, Top Secret Document Destruction Svcs, 72.00, Shredding; 1436, Fuelman Of Oklahoma, 1906.08, Fuel; 1437, Ink Technologies LLC, 296.00, Toner; 1438, Juniors Locks & Alarms, 11.70, Keys; 1439, AT&T Mobility, 6.75, Billing; 1440, Galaxie Business, 76.80, Copier contract; 1441, Dummer, Lacie E, 12.43, Mileage; 1442, Leaming, Carol L., 12.43, Mileage; 1443, AT&T U Verse, 85.00, U-Verse Internet; 1444, Postmaster, 92.00, Stamps; 1445, Purdy, Carol A., 45.06, Meals; 1446, Kennedy, Christine L., 180.61, Travel; 1447, Reese, Tammy J., 68.93, Mileage; 1448, Blair, Cody D, 31.64, Mileage; 1449, Kennedy, Christine L., 138.99, Travel;              Health: 257, Staples, 359.96, Supplies; 258, Walmart Community BRC, 255.61, Supplies; 259, FFF Enterprises, 4668.00, Vaccines; 260, J & P

                Supply, 42.34, Paper towels; 261, Cintas Document Management, 56.00, Shredding; 262, Centerpoint Energy Arkla, 220.35, Billing; 263, STC, 65.00, Maintenance Agree.; 264, STC, 25.00, Maintenance Agree.; 265, AT&T Mobility, 391.23, Billing; 266, Ana Beets, 325.44, Travel; 267,

                Sigrid Krause, 299.45, Travel; 268, Rose Ann McChristian, 254.56, Travel; 269, Tanya Pike, 36.16, Travel; Highway: 1228, Brandts, 140.75, Blanket; 1229, Kelle Oil Company, 2738.40, Fuel; 1230, Cintas Corporation Loc, 888.45, Linen Service; 1231, G & B Auto, 227.00, Repairs; 1232, Hats Auto Supply, 146.02, Parts; 1233, Interstate Battery System Of Tulsa, 156.95, Batteries; 1234, Mike Redding, 204.00, Shale; 1235, Kelle Oil Company, 1500.02, Fuel; 1236, K & R Builders Inc, 102917.98, Oakland Bridge 145; 1237, APAC-Central Inc, 9941.96, Road rock; 1238, Tapp Equipment Repair, 75.76, Repairs; 1239, Grant County Dist #3, 6495.35, Crusher Run; 1240, River Ridge Construction Llc, 10080.00, Hauling; 1241, Bailey Sales Corporation, 438.46, Parts; 1242, Kelle Oil Company, 955.83, Diesel; 1243, Joe Zeman, 401.00, Sand; 1244, Security Abstract Co., 200.00, Title Search; 1245, Circuit Engineering District #8, 1086.12, Signs; 1246, Kansas Truck Center, 164.67, Parts; 1247, Joe Zeman, 221.00, Sand; 1248, Take Ten Tire, 279.14, Service; 1249, Cross Oil, 15786.78, Fuel; 1250, Pioneer Hydraulics, 675.49, Parts; 1251, Blackwell True Value Hardware, 7.47, Supplies; 1252, Owen Auto Supply, 123.06, Parts; 1253, Farm Plan, 3.32, Parts; 1254, Cintas Corporation, 133.43, Linen Service; 1255, Whites Garage, 350.00, Alignment; 1256, Rick's Service Center & Discount Tire, 154.00, Tires; 1257, Zee Medical Inc., 347.15, Medical Supplies; 1258, Starr Lumber Co., 237.96, Lumber; 1259, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1260, Security National Bank, 11802.86, Lease Purchase Payment; 1261, Welch State Bank, 987.52, Lease Purchase Payment; 1262, Caterpillar Financial Services Corp, 7025.65, Lease Purchase Payment; 1263, Welch State Bank, 2731.42, Lease Purchase Payment; 1264, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 1265, Deere Credit Inc, 7461.14, Lease Purchase Payment; 1266, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1267, Security National Bank, 2509.10, Lease Purchase Payment; 1268, Welch State Bank, 2719.16, Lease Purchase Payment; 1269, Kay Electric Cooperative, 371.39, Billing; 1270, Austin, Steve, 214.58, Travel; 1271, Schieber, Dee, 215.29, Travel; 1272, Rowe, Tyson G, 157.64, Mileage; Jail Cash Fund: 19, Farha Wholesale Co., 182.92, Supplies; Lien Fee: 25, Southwest Business Products, 425.35, Office Supplies; PBA: 21, Caskey Pest Control, 44.00, Pest Control; Reimburse: 29, Midwest Computers, 270.00, Repairs;

                Serv.Fee: 196, Page Plus, 194.25, Pager Service; 197, Fuelman Of Oklahoma, 2158.29, Fuel; 198, Van Hoesen, Everette H., 21.09,Reimbursement; 199, Van Hoesen, Everette H., 216.96, Mileage; 200, Wathor, Desiree N, 63.00, Juvenile Transports; 201, Reisch, Angie,111.00, Juvenile Transports; 202, Ross, Donna, 186.00, Juvenile Transports; 203, Baker, Johnny F, 135.00, Juvenile Transports; 204, Foust, Peggy, 93.00, Juvenile Transports; 205, Ross, Tom, 186.00, Juvenile Transports; 206, Craig Co. Detention Center, 136.16, Juvenile Detention; 207, Pottawatomie Co Public Safety Ctr, 930.00, Juvenile Detention; 208, Youth Services Of Osage County Inc, 27.05, Juvenile Detention; 209, Eastern Okla Youth Services, 348.75, Juvenile Detention; County Sales Tax Fund: 631, Correctional Healthcare Companies Inc, 15500.11, Medical Services; 632, Fuelman Of Oklahoma, 173.14, Fuel; 633, Fuelman Of Oklahoma, 191.87, Fuel; 634, Southwest Paper, 494.16, Supplies; 635, Tulsa New Holland, 65.08, Supplies; 636, Data Video Systems, 25700.00, Video system; 637, Lam Communications, 248.00, Repairs; 638, OK Sheriff/Peace Officer Assn, 120.00, Membership dues; 639, Kuhn Mechanical Inc, 387.50, Service; 640, Verizon Wireless, 193.96, Cell service; 641, Take Ten Tire, 160.74, Service; 642, OK Natural Gas, 1655.37, Billing; 643, Brandts, 68.58, Supplies; 644, Jones, Donald, 900.00, Consulting fee; 645, Baskin Hadley & Stevens PC, 1285.00, Accounting services; 646, Baumert, Cummings & Hiatt, 339.60, Attorney Fees; 647, Lampton Welding, 14.32, Supplies; 648, OK Natural Gas, 1419.12, Billing


            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None. 


No report given on Oklahoma Court Services.


There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:10 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.



Approved this 25th day of February, 2013.



                 TYSON ROWE, CHAIRMAN



                 STEVE AUSTIN, MEMBER