Monday, January 28, 2013

Kay County Courthouse

Newkirk, OK

 

  The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 28, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 25, 2013, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; David Wilkie, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Cheryl Howard, Kay County Election Board Secretary; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Jim Menzer, Menzer Law Offices, P.C.; Kristi Woolley, Oklahoma Juvenile Affairs; Dorinda Gouw, EagleMed; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of January 22, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Chairman to sign Oklahoma Juvenile Affairs Claims for November 2012-$1,567.28 & December 2012-$2,175.32.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

EagleMed Insurance:  Dorinda Gouw, EagleMed, distributed a Municipal Site Plan Proposal designed to cover residents in Kay County, population 49,761 equaling $194,748.00, $3.91 per person per year or $9.77 per household per year.  She said there are an estimated 250 flights in a 12 month period.  Ms. Gouw said to cover Kay County employees the cost would be around $8-9,000.00.

 

Motion was made by Austin and seconded by Schieber to Table various options offered by EagleMed Insurance.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Full Service Maintenance Agreement for the Kay County Health Department.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Jail Director Report:  Sheriff Van Hoesen reported 183 as the daily inmate count.

 

Motion was made by Schieber and seconded by Austin approving the following Agreements for remote terminal capabilities in the Assessor’s office:  The Myers Agency, Inc.; Eddie Morris; City of Ponca City; Cherokee Strip Credit Union; Six Days, LLC; McKenzie-Noles Agency, Inc.; Cougar Land Services; Ponca City Publishing Co., Inc.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

No action was taken on operations of Emergency Management Floodplain Administrator and renewal of the SLA contract with Oklahoma Emergency Management.  Dennis Bonewell, Emergency Management Director, reiterated he would like his responsibilities of the Floodplain area or the SLA Grant removed.  He explained if relieved of the SLA responsibility, the county would lose $14,000.00, an amount the county has been grandfathered in to receive.  Bonewell said if the county was to let the SLA Grant expire and reapply at a later date the county could only receive a maximum of $10,000.00.  He attributed his reason for wanting out of this part of his job was because of the SLA adding more requirements and more paperwork.  Commissioner Rowe asked to see a list of those requirements.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe said ODOT would allow BOCC to take some structures off the inventory that will not have to be inspected for temporary pipe, etc.  He mentioned crew is working on a Bridge south of Casino, working on head walls on Coleman Road and blading and sanding roads in the Braman area.

 

Commissioner Schieber discussed right-of-way papers on Hubbard and signing paperwork on overflow on Chikaskia in the next week or so.

 

Commissioner Austin said crew drove sheeting on Bridge on West Canteen Road and thought the deck would be poured this Friday or next week some time and doing routine maintenance.

 

Motion was made by Austin and seconded by Schieber Tabling Geokinetics requesting permission to utilize the county roads and right-of-ways within the boundaries of Geokinetics seismic shoot (map is attached to this request).  Commissioner Rowe commented he is not in favor of vibrating on county roads or in the right-of-ways.  ADA Wilkie said Noble County recently dealt with a similar situation and their BOCC was unhappy with it.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber accepting bid from K&R Builder’s Inc. in the amount of $298,190.83 on Bid#2013-14, County Bridge#42 on Peckham Rd., Dist#2 (bid opened in BOCC meeting January 22, 2013).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving to go out on bid for a 75’ x 100’ building, Dist#1.  Schieber noted he was building a new building and the concrete work would be taken off the six month bid list.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving to go out for bid by the square yard for a Roller Compacted Concrete and Stabilization, Dist#1.  Schieber said he wanted the bid to extend through June 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#12, 13-179, Highway Dist#2-Pickup and two (2) Dump Trailers, surplus; Res#12, 13-180, Highway Dist#3-2010 Chevy Silverado Crew Cab being transferred to Dist#3 from the  CED#8.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-178, Highway Dist#3-$1,000.00, Select Energy Services Public Service/Pipeline Crossing Line Installation-S13-76th & Fountain Rd.

Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway-$291,889.28, D#1-$97,296.42; D#2-$97,296.43; D#3-$97,296.43; Highway Dist#3-$1,000.00; Use Tax-$4,376.54.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Transfer of Appropriations:  Assessor Visual Inspection Maintenance & Operation (M&O)-$1,500.00 to Personal Service; Sheriff Capital Outlay-$17,397.13 to Personal Service.    Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss litigation on Case No. CJ-2012-74 (9:45 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving to reconvene regular meeting of the BOCC (10:30 a.m.).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

No action was taken on lawsuit on Blackwell Smelter Waste, Case No. CJ-2012-74.

 

There were no Unscheduled Public Appearances made.

 

Motion was made by Schieber and seconded by Austin Tabling Agreement between Owner of Property on December 19, 2011, and Subsequent Buyer regarding cash payment distribution.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 1383, Newkirk Herald Journal, 987.83, Blanket; 1384, Rogers Oil Co., 161.84, Blanket; 1385, Houser Hardware, 394.79, Blanket; 1386, Galaxie Business, 497.45, Chair; 1387, OK Natural Gas, 125.58, Billing; 1388, Kay Office Equipment, 46.48, Maintenance Agree.; 1389, AT&T U Verse, 85.00, U-Verse Internet; 1390, Miller-Stahl Funeral Service, 500.00, Charity burial; 1391, AT&T, 118.46, Billing; 1392, Newkirk Herald Journal, 22.00, Subscription; 1393, AT&T, 158.09, Billing; Health: 239, West Group, 93.00, Statute books; 240, Southwest Business Products, 201.00, Depository Vouchers; 241, Southwest Business Products, 169.98, Toner Cartridges; 242, OK Natural Gas, 503.35, Billing; 243, Ponca City Utility Authority, 1149.07, Billing; 244, STC, 87.00,

                Copier maintenance; 245, Outpatient Surgical Center, 130.61, sterilization services; 246, Yadon & Putnam  Public Acct., 550.00, Estimate Of Needs; Highway: 1163, Owen Auto Supply, 354.39, Parts; 1164, Evans & Associates, 4275.25, Road project; 1165, Evans & Associates, 15192.75, Paving; 1166, M K Crushing Llc, 2169.21, Rock; 1167, Grant County Dist #3, 5474.08, Crusher Run; 1168, Alcohol & Drug Testing Inc., 144.80, Testing; 1169, Zee Medical Inc., 114.95, Gloves; 1170, Sunbelt Equipment & Supply, 5719.00, Pipe; 1171, Southwest Business Products, 216.78, Office Supplies; 1172, AT&T, 121.59, Billing; 1173, City of Blackwell, 616.08, Billing; 1174, Tinhorns Unlimited Inc., 1386.00, Supplies; 1175, G.W. Van Keppel Co., 64500.00, Screen; 1176, Blackwell Auto Parts, 122.02, Supplies; 1177, Evans & Associates, 1927.66, Paving; 1178,

                Ponca City Utility Authority, 578.20, Billing; 1179, ACCO-SIF, 95.00, Registration; 1180, Dish Network, 178.15, Satellite service; 1181, Tapp, Milton Rex, 1464.00, Easement; 1182, Dish Network, 408.00, Satellite service; 1183, Tapp, James Bryan, 2196.00, Easement; 1184,

                Centerpoint Energy Arkla, 216.53, Billing; PBA HEALTH: 7, Bank Of The West, 7960.13, Loan Payment; Reimburse: 27, Locke Auto Parts, 504.66, Repairs; 28, Visual Solutions, 25.00, Holes punched; Serv.Fee: 190, COPS Products LLC, 124.38, Pant; 191, 911 Custom, 3206.93, Accessories; 192, StopTech Ltd., 115.55, Security Equipment;               County Sales Tax Fund: 610, Bob Barker Co, 1199.54, Supplies; 611, Arrow Machinery Company, 1200.05, Supplies

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None. 

 

There being no other business, motion was made by Schieber and seconded by Austin to adjourn, 10:35 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

 

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Approved this 4th day of February, 2013.

 

 

 

 

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)  

 

 

 

 

 

 

 

 

 

 

 

 

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