Tuesday, January 22, 2013

Kay County Courthouse

Newkirk, OK  

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 22, 2013, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 18, 2013, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Tyson Rowe called the meeting to order.  Those present were as follows: Steve Austin, Member; Dee Schieber, Member; Brian Hermanson, District Attorney (DA); Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Cheryl Howard, Kay County Election Board Secretary; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Tyson Rowe led the Flag Salute.

 

Motion was made by Austin and seconded by Schieber approving regular meeting minutes of January 14, 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

No action and no presentation were given regarding EagleMed Insurance.

 

Jail Director Report:  Jody Burd, KCDCD, reported 181 as the daily inmate count with 51 being arrested and released over the weekend, 54 in Department of Corrections.

 

Courthouse training, security, equipment, and personnel matters:  Undersheriff Steve Kelley addressed the issue by commenting badge readers would be used to enter badge secured doors by employees entering the courthouse and making the basement doors the only public access and this would roughly cost around $8,000.00.  However, Kelley said people exiting the building would be able to do so through any door.  He told BOCC this cannot be done with one deputy and suggested hiring three security deputies to handle properly.  Kelley said searching through purses and briefcases would also have to be done.  He noted there would be lots to do and many procedures to get in order before the county can implement.  Kelley suggested starting the process by purchasing pagers for department heads, jail officers and designated people; he said the cost to implement this would be around $3,000.00 (this would be an addition to the panic alarms that are currently in place).  Kelley said another deputy needed to be put in place in the amount of $26,400.00 and in the future would like to hire another deputy so eventually the courthouse would have three deputies available at all times.

 

Undersheriff Kelley will have a Courthouse Physical Security Plan training for courthouse officers this coming Friday.

 

DA Brian Hermanson added an ordinance could be passed making it illegal to allow someone to come in the same door as someone else is exiting and if any person allowed that to happen they could be prosecuted.

 

Commissioner Austin said the county needs to move forward with security plans for the safety of employees and the public.  He also said the county needs to set up a Courthouse Security account under General Government.

 

Motion was made by Schieber and seconded by Austin approving purchasing the additional pager equipment in the amount of $3,000.00 and hiring an additional courthouse deputy-$26,400.00 (amount depending on when hired).  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving reimbursement for Election Board Secretary Salary for the month of January 2013.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Agreements for remote terminal capabilities in the Assessor’s office:  Mountain Realty Builders, LLC; City of Blackwell; Appraisal Services by Tim Stein; Neal Wittmer; Farmers Exchange Bank-Tonkawa; Shale Energy; RCB Bank-Ponca City.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Rowe mentioned a CED meeting he would be attending on Wednesday.  He talked about a bridge contract on Fountain Road south of Tonkawa and crew blading roads to smooth out.

 

Commissioner Schieber said bridge on Oakland is complete.  He stated the west parking lot is finished except for painting and mentioned problems with road signs being knocked down.

 

Commissioner Austin said he has had several stop signs stolen.  He said beams have been set on Bridge on West Canteen Road.

 

Motion was made by Rowe and seconded by Schieber approving going out for bid to purchase a semi-tractor, Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Agreement between Owner of Property on December 19, 2011, and Subsequent Buyer regarding cash payment distribution.  Kay County Treasurer explained this agreement.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber to rescind approving Agreement between Owner of Property on December 19, 2011, and Subsequent Buyer regarding cash payment distribution until DA Brian Hermanson reviews.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Austin approving increasing the burial fee for applicants needing assistants to $500.00.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Application for County Burial and Affidavit of Financial Inability to Pay.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installation:  Gary Klinger, NW4 S27 T25N R1E ending NW4 S25 T25N R1E-White Eagle Rd., Dist#1; Select Service, NE4/NE4 S33 T25N R1W ending NE4/NE4 S33 T25N R1W-Cowboy Hill Rd., Dist#3; Select Energy, SW4/SW4 S1 T25N R2W ending NW4/NW4 S14 T25N R2W NW4/NW4 S13-76th & Fountain Rd., Dist#3.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber noting the following Monthly Reports for December 2012:  County Health; Assessor; Sheriff.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#12, 13-175, Court Clerk’s office, HP computer, return to AOC/MIS due to quit working.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#12, 13-171, Highway Dist#1-$102,917.98, H3101-145 Oakland Bridge #145 Road Project FY12-13; Res#12, 13-172, Highway Dist#2-$252.50, Tow charges paid by D#2 from accident on 12/18/12; Res#12, 13-173, Highway Dist#2-$24,617.76, Total loss 2012 Ford F-250 from accident on 12/18/12; Res#12, 13-174, Highway Dist#3-$250.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-176, Highway Dist#3-$400.00, three 18” culverts; Res#12, 13-177, Highway Dist#1-$2,339.20, sale of scrap metal.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Cash Fund Estimate of Needs & Request for Appropriations:  Highway Dist#1-$102,917.98; Highway Dist#2-$252.50; Highway Dist#2-$24,617.76; Highway Dist#3-$400.00; Highway Dist#1-$2,339.20; Highway Dist#3-$56.33; Highway Dist#3-$250.00; CBRI 105C-$29.98; Visual Inspection Reimbursement-$1,017.06; Drug Court-$36,661.01; Public Buildings Authority-Tonkawa Public Schools-$0.45; Public Building Authority-Pioneer Technology Center-$.058; County Improvement-$0.23.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations:  Sheriff’s Service Fee Maintenance & Operations (M&O)-$100.00 to Overtime; Highway Dist#3 M&O-$74,114.09 to Capital Outlay; Highway Dist#1 Riverview Overlay Road Project-$12.98 to Hwy. H3101-20 M&O.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Unscheduled Public Appearances:  Treasurer Christy Kennedy said an additional $4,000.00 in the Use Tax and $13,000.00 in County Sales Tax would be received from the Oklahoma Tax Commission due to a reporting issue.

 

Citizen Jay Owens, requesting to be on next Agenda regarding Geokinetics seismic shoot.

 

Bid was opened as follows on Bid#2013-14-County Bridge#42 on Peckham Rd., Dist#2:  K&R Builders, Inc.-$298,190.83.

 

Motion was made by Austin and seconded by Schieber Tabling Bid#2013-14, County Bridge#42 on Peckham Rd., Dist#2.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

Motion was made by Austin and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.  

 

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 Highway: 2425, Evans & Associates, 103777.54, Road project; 2426, River Ridge Construction Llc, 23105.20, Road project

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 1368, Caskey Pest Control, 52.00, Pest Control; 1369, Cintas Corporation Loc, 109.02, Linen Service; 1370, Caskey Pest Control, 52.00, Pest Control; 1371, Fuelman Of Oklahoma, 1590.68, Fuel; 1372, Kellpro Computer, 284.00, Software; 1373, Southwest Business

                Products, 993.64, Toner; 1374, Southwest Business Products, 380.26, Toner; 1375, Kellpro Computer, 100.00, Services; 1376, Keeler Equipment Sales, 250.00, Grill guard; 1377, Kay Office Equipment, 435.00, Copier maintenance; 1378, AT&T Mobility, 10.95, Billing; 1379, AT&T, 1647.52, Billing; 1380, USPS Disbursing Officer, 4839.69, Office lease; 1381, Clearwater Enterprises, 85.89, Billing; 1382, Putnam & Company PLLC, 4400.00, Estimate Of Needs;

                Health: 225, Walmart Community BRC, 131.32, Supplies; 226, Locke Supply Co., 257.45, Ballasts; 227, Parker Pest Control, 178.00, Pest Control; 228, Neopost Inc., 185.00, Rate change; 229, AT&T, 214.22, Billing; 230, AT&T Mobility, 137.41, Billing; 231, City of Blackwell, 348.27,

                Billing; 232, Pitney Bowes Inc., 75.00, Rental; 233, Blackwell Journal Tribune, 62.00, Subscription; 234, AT&T Mobility, 144.02, Billing; 235, STC, 48.00, Copier contract; 236, Language Line Services, 254.15, Billing; 237, AT&T, 413.52, Billing; 238, ANCO Services, 2085.00, Janitorial Services; Highway: 1139, Pioneer Hydraulics, 11.92, Parts; 1140, Locke Auto Parts, 592.96, Blanket; 1141, Houser Hardware, 486.70, Blanket; 1142, AT&T, 112.54, Billing; 1143, Certified Laboratories, 1172.00, Diesel; 1144, Younger-Holmes Electrical Contractors, 513.72, Electrical Work; 1145, Alcohol & Drug Testing Inc., 114.80, Testing; 1146, Alcohol & Drug Testing Inc, 232.80, Drug Testing; 1147, Warren Power And Machinery, 4348.00, Grader Blades; 1148, AMC Urgent Care Plus, 340.00, Drug Testing; 1149, O Reilly Auto Parts, 46.33, Supplies; 1150, BDF Enterprises LTD, 7.45, Filter Service; 1151, BDF Enterprises LTD, 12.65, Filter Service; 1152, Evans & Associates, 5972.52, Striping; 1153, Kay Electric Cooperative,                340.01, Billing; 1154, Sunbelt Equipment & Supply, 9646.50, Steel; 1155, O Reilly Auto Parts, 46.92, Parts; 1156, AT&T, 64.95, Billing; 1157, AT&T, 128.07, Billing; 1158, AT&T, 201.45, Billing; 1159, Case, Brenda, 19.28, Postage; 1160, Zee Medical Inc., 191.40, Medical Supplies; 1161, Austin, Steve, 126.56, Mileage; 1162, Schieber, Dee, 142.38, Mileage; LEPC Grant Cash Fund: 1, American Red Cross, 1000.00, First Aid; Lien Fee: 23, Kellpro Computer, 1125.80, Computer Services; 24, STC, 214.00, Copier contract; PBA: 19, Caskey Pest Control, 44.00, Pest Control; Reimburse: 26, Southwest Business Products, 291.09, Toner; Serv.Fee: 179, Grigsba, Sean S, 128.81, Payroll; 180, Grose Jr., Bill H., 391.64, Payroll; 181, Wathor, Corbi, 114.23, Payroll; 182, Payroll Tax Account, 379.76, Payroll; 183, OK Board Of Tests For Alcohol, 108.00, Blanket; 184, Okla. Juvenile Justice SVCS, 1930.58, Juvenile          Detention; 185, Galls, 669.85, Accessories; 186, Fisher Tinting, 355.39, Window tinting; 187, Youth Services Of Osage County Inc, 1136.10, Juvenile Detention; 188, Texas County Juv. Det. Center, 1526.72, Juvenile Detention; 189, Pottawatomie Co. Juv. Ctr., 780.00, Juvenile

                Detention; Sheriff Grant Fund: 1, Applied Concepts, 2900.00, DSR Counting Unit; Drug Court: 39, OK Court Services Inc, 7500.00, Coordinator & Administrator Fees; 40, Staples, 107.41, Office Supplies; County Bridge & Road Improvement: 17, Sunbelt Equipment & Supply, 258.00, Bridge Materials; Use Tax: 15, River Ridge Construction Llc, 20437.25, Concrete; County Sales Tax Fund: 601, Budget Pest Control, 150.00, Blanket; 602, Verizon Wireless, 184.50, Cell service; 603, Spytown Security Products, 475.28, Parts; 604, Special-Ops Uniforms, 542.41, Supplies; 605, Hobart Corporation, 227.00, Parts; 606, Jones, Donald, 900.00, Consulting fee; 607, Baumert, Cummings & Hiatt, 1193.85, Legal expense; 608, Baskin Hadley & Stevens PC, 4500.00, Accounting services;609, Finley & Cook, 5704.00, Auditing

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None. 

 

There being no other business, motion was made by Austin and seconded by Schieber to adjourn, 10:18 a.m.  Motion carried:  Rowe, aye; Schieber, aye; Austin, aye.

 

 

 

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Approved this 28th day of January, 2013.

 

 

 

                           _____________________________

                 TYSON ROWE, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     DEE SCHIEBER, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)    

 

 

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