Monday, November 5, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 5, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 2, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Jeff Sheridan, Assistant District Attorney (ADA); Carol Purdy, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of October 29, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Cooperative Extension Services Agreement between the Oklahoma State University Acting for and on behalf of its Cooperative Extension Service and the United States Department of Agriculture.

Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Director Report:  Commissioner Austin said Jody Burd, KCDCD, would not be able to attend this morning because Finley & Cook auditors were at the Detention Center, but he reported the daily inmate count as 168.

 

Motion was made by Rowe and seconded by Austin approving Seismic Permit Request from Nicholson Land Services-Description of Lands:  8500-19-027-02W-1-003-00 Renfrow Twp Tri Tr 117’Sx117’#x150’ in NE/C NE/4, 19-27N-2W.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Regular Meeting Dates for Calendar Year 2013 for the BOCC.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving designated Holidays for Calendar Year 2013 for Kay County.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving withdrawing $130,000.00 from CD out of Kay County Home Finance Authority Account to reimburse the Use Tax Account for the west parking lot and sidewalk project.  Brief discussion was made before making the motion. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Schieber mentioned the dry weather and said crews would be taking out trees; he said he would be attending a CED meeting on Wednesday before the conference next week.

 

Commissioner Rowe said Bridge 196 did not get poured last week but should get poured this week; he said crew would prepare to rebuild on 92nd Street.  Rowe talked about projects on Chrysler, White Eagle and 13th Street.

 

Commissioner Austin noted River Road at LA Cann would be closed for seven days; he said LA Cann Road north and south would be open and River Rd. would be closed at the intersection.  Austin hopeful crew will finish in three to seven days. 

 

Motion was made by Rowe and seconded by Austin approving Application Form for the 2017 Federal Fiscal Year/Surface Transportation Program (Major or Minor Collector System Only).  Schieber said two projects were submitted; the Hubbard Road was selected because of the eight accidents and one fatality.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving to go out for bid on the six month bids for commonly used items for January 1, 2013 through June 30, 2013.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations for Dist#3:  Best Well Services, five road crossings & three miles running parallel, temporary water lines, beginning S2 13-27-1E running parallel Ranch Drive ending N2 36-27-1E; Allene McMillen, SE4 S20 T25 R2W ending NE S29 T25 R2W.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation, Crescent Services, water installation, SE4/NE4 S31 T25N R1E ending NE4/SE4 S30 T25N R1E, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting the following October 2012 Monthly Reports:  Treasurer.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Dispose of Equipment:  Res#12, 13-114, Sheriff Department, light bar, junked; b. Res#12, 13-115, Court Clerk Office, recorder with accessories, sent back to Martel Electronics, Inc.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#12, 13-108, Highway Dist#3-$3,250.00 Public Service/Pipeline Crossing Line Installations (2); Res#12, 13-109, Highway Dist#3-$420.00, refund for prepaid internet service (provider was sold to Kan-Okla Services); Res#12, 13-110, Highway Dist#3-$1,590.28, property damage settlement for damages to 2002 Chevrolet Truck; Res#12, 13-111, Highway Dist#2-$756.00, sale of scrap metals; Res#12, 13-112, Child Abuse Prevention-$36.65, juror donation; Res#12, 13-113, Highway Dist#1-$45,024.27; Dist#2-$18,889.97 (Total $63,914.24) FEMA-4064-Dr-OK (PW#43, 53 & 54-D#1 and PW#44-D#2).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$253,611.63, D#1-$84,537.21; D#2-$84,537.21; D#3-$84,537.21; Highway-$58.24, D#1-$19.41; D#2-$19.41; D#3-$19.42; Highway-$63,914.24, D#1-$45,024.27; D#2-$18,889.97; Highway Dist#2-$756.00; Highway Dist#3-$3,250.00; Highway Dist#3-$1,590.28; Highway Dist#3-$420.00; Preservation Fee-$5,890.00; County Clerk Lien Fee-$8,148.00; Child Abuse Prevention-$36.65.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving the following Transfer of Appropriations: Highway Dist#1 Maintenance & Operations (M&O)-$1,911.71 to Personal Services.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 787, Caskey Pest Control, 52.00, Pest Control; 788, Jack Bowker Ford, 99.59, Vehicle Maintenance; 789, Burkes Wrecker Service, 995.00, Vehicle Maintenance; 790, G & B Auto, 38.00, Vehicle Maintenance; 791, Leach Paper Co., 363.30, Supplies; 792, Southwest Business Products, 82.10, Supplies; 793, Take Ten Tire, 930.93, Vehicle Maintenance; 794, Page Plus, 183.75, Paging; 795, Fuelman Of Oklahoma, 2099.90, Fuel; 796, Valero Short Stops, 36.05, Blanket; 797, Galaxie Business, 37.23, Copier maintenance; 798, Burkes Wrecker Service, 1925.00, Vehicle Maintenance; 799, Take Ten Tire, 1923.67, Maintenance; 800, Merrifield Office Supply, 214.00, Envelopes; 801, Southwest Business Products, 58.18, Office Supplies; 802, Quality Water Service, 25.25, Water; 803, Quality Water Service, 45.50, Water; 804, City of Newkirk, 4038.28, Billing; 805, AT&T, 490.38, Phone; 806, Quality Water Service, 37.30, Water; 807, Presbyterian Church, 30.00, Polling place rent; 808, Peckham Fire Department, 40.00, Polling place rent; 809, Ranch Drive Vol. Fire Dept., 40.00, Polling place rent; 810, Victory Worship Center, 40.00, Polling place rent; 811, Via Christi Village, 35.00, Polling place rent; 812, Providence Baptist Church, 40.00, Polling place rent; 813, Kay County Election Board, 156.00, Polling place rent; 814, Woodlands Christian Church, 40.00, Polling place rent; 815, Peckham Christian Church, 35.00, Polling place rent; 816, Northeast Baptist Church, 25.00, Polling place rent; 817, Masonic Lodge, 40.00, Polling place rent; 818, Vanhoesen, Layne, 50.00, Polling place rent; 819, Kildare School, 5.00, Polling place rent; 820, Leaming, Janell M, 75.00, Polling place rent; 821, Gregg Storage Warehouse, 378.00, Polling place rent; 822, First United Methodist Church, 40.00, Polling place rent; 823, Faith Tabernacle, 40.00, Polling place rent; 824, First Church of God, 40.00, Polling place rent; 825, First Baptist Church, 40.00, Polling place rent; 826, First Christian Church, 40.00, Polling place rent; 827, Leaming, Colton, 100.00, Polling place rent; 828, Church of Christ, 40.00, Polling place rent; 829, Christs Church, 40.00, Polling place rent; 830, Galaxie Business, 67.19, Copier contract; 831, Klumpp, Larry, 634.42, Travel; 832, Southwest Business Products, 178.20, Checks; 833, Woelk, Cori, 537.72, Travel; 834, Grace, Lindsay, 481.20, Travel; 835, Quality Water Service, 22.51, Water; Health: 133, Staples, 216.38, Supplies; 134, Staples Credit Plan, 78.76, Blanket; 135, J & P Supply, 65.68, Toilet Tissue; 136, Northern Speech Services, 210.10, Treatment Kit; 137, Western Psychological Services, 132.00, Screenings; 138, Rose, Shirley, 245.22, Travel; 139, Kim Evans, 167.61, Travel; 140, Rose Ann McChristian, 137.64, Travel; 141, June Fetters, 112.11, Travel; 142, Centerpoint Energy Arkla, 34.44, Gas bill for blackwell; 143, Robertson, Becky, 47.73, Travel; 144, Tanya Pike, 49.95, Travel; Highway: 693, Houser Hardware, 499.80, Supplies; 694, Quality Water Service, 55.05, Water; 695, Kelle Oil Company, 2427.77, Blanket; 696, Cintas Corporation Loc, 803.89, Blanket; 697, AMC Urgent Care Plus, 85.00, Drug screening; 698, Berry Tractor & Equipment, 152.30, Seal Kit For JD Mower; 699, Total Com Inc., 250.00, Billing; 700, Sunbelt Equipment & Supply, 6072.11, Pipe; 701, P & K Equipment, 20.72, Parts; 702, Schieber, Dee, 83.25, Travel; 703, Schieber, Dee, 137.64, Travel; PBA: 11, Caskey Pest Control, 44.00, Pest Control; Reimburse: 18, Southwest Business Products, 87.69, Office Supplies; Serv.Fee: 106, Blackwell Animal Hospital, 90.03, Animal Care; 107, Farha Wholesale Co., 126.56, Supplies; 108, Pat McCarthy Productions,798.00, Registration; 109, Van Hoesen, Everette H., 73.26, Mileage; Use Tax: 6, River Ridge Construction Llc, 7003.37, Concrete Pour & Finish; County Sales Tax Fund: 344, Quality Water Service, 405.25, Water; 345, ABL Management, 19686.83, Blanket; 346, Bankers Credit Card Services, 402.84, Blanket; 347, Houser Hardware, 76.69, Blanket; 348, Bob Barker Co, 1999.37, Supplies; 349, Lektron Industrial Supply Inc, 2097.50, Supplies; 350, Wards Air Conditioning, 725.80, Repairs; 351, Bankers Credit Card Service, 2101.18, Tools; 352, Houser Hardware, 261.14, Supplies; 353, Loomis Bros Equipment Co, 34.62, Parts; 354, AT&T, 1159.50, Router; 355, City of Newkirk, 7168.05, electric bill

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

Bid#2012-45, Bridge#42 on Peckham Road, Dist#2 was opened as follows:  K & R Builders, Inc.-$575,975.50; Bridger, Inc.-$542,750.00; B&B Bridge Company, L.L.C.-$625,000.00.  Commissioner Austin said he would like to speak with Donnie Head, CED#8 before making a decision.

 

Motion was made by Austin and seconded by Rowe to Table Bid#2012-45, County Bridge#42 on Peckham Road, Dist#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.              

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 10:02 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 13th day of November, 2012.

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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