Monday, October 15, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 15, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 12, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension; David Cummings, Baumert Cummings Hiatt & Young; Terry Hawkins, Bond Counsel; Jordan Smith, Stephen L. Smith Corp.; Bruce DeMuth, Superintendent Pioneer Technology Center (PTC); Vance Johnson, Phil Bandy, Larry Buck, PTC Board Members; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of October 1, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving special meeting minutes of October 4, 2012.  Motion carried:  Schieber, aye; Rowe, abstained, Austin, aye. 

 

Presentation, discussion and consideration of proposal of issue tax exempt revenue bonds or private placement note through the Kay County Public Buildings Authority, the leasing and subleasing of goods and real estate, the hiring of professionals and other matters required to provide funds and public improvements for the Pioneer Technology Center, Ponca City, Kay County, Oklahoma:

 

David Cummings, Attorney, explained that PTC wants to do an expansion using Kay County Public Buildings Authority to issue tax exempt revenue bonds through with a lease/purchase agreement, similar to what Tonkawa Schools recently did.  Cummings said the amount of the bond would be $5 million and noted there would be no expense or liability issues to the county.

 

Jordan Smith, Stephen L. Smith Corp., who will act as financial advisors for this proposal, told the history of the company.  He said the company does about 70 projects a year and mainly for educational financing.  Mr. Smith said this project is part of a long range plan and explained the project in detail noting interest rates are at an all-time low.

 

Terry Hawkins, Bond Counsel, was also introduced.

 

Vance Johnson, PTC Board Member, presented a blue print of the facility and described the project and plans.  He mentioned part of the improvements would be to expand the nursing program area.

 

Bruce DeMuth, PTC Superintendent, said this renovation was underway before he was hired.  He noted the facility was a 40 year old building built in 1973 and commented there have not been any major updates made since that time.  Mr. DeMuth said he appreciates the BOCC consideration in this matter.

 

Jail Director Report:  Jody Burd, KCDCD, reported the daily inmate count as 187, 104 were arrested and released for the week with 42 over the weekend and 42 in Department of Corrections.

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Schieber said he sent crew across the lake and pointed out work has begun on sidewalks around the courthouse.

 

Commissioner Rowe said the road one mile west of Diemer Construction would be closed to build Bridges 196A & B (White Eagle/Cowboy Hill) for around four to six weeks.  He said crew would begin taking out railroad tracks on 13th Street.  Rowe pointed out Waverly, Highway 60 and I-35 projects should be completed in about two weeks.

 

Commissioner Austin said crew is tearing out Bridge 53 on Canteen Road. 

 

Motion was made by Austin and seconded by Rowe approving the following Bridge Inspection Invoices:  Invoice#436126-$645.00; Invoice#436328-$1,490.00; Invoice#436277-$1,335.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No action was taken on going out for bid on Roller Compacted Concrete Pavements, Dist#1.

 

Purchase of van for 4H program:  OSU Extension Agent Larry Klumpp expressed the need of a 15 passenger van.  Klumpp said the van they currently are using was bought and donated by him and it has 250,000 plus miles.  He said the 4Hers he has now are really active and will be attending several out of state events.  Klumpp said there is a possibility someone may be donating a van to the program, but also wondered if the county would help toward this expense.  He thought OSU would take care of needed insurance.

 

Commissioner Austin asked Klumpp to gather more information and come back with a cost to purchase of vehicle of this size and how much he would be asking of the county. 

 

Motion was made by Rowe and seconded by Austin approving on the following Public Service/Pipeline Crossing Line Installation for Dist#3:  City of Blackwell beginning in the NE4 S16 T27 R1W ending NW4 S15 T27 1W; Superior Pipeline Co. beginning NW NW S35 T28N R2W ending SW SW S26 T28N R2W; Superior Pipeline Co. beginning NW NW S26 T28N R2W ending SW SW S23 T28N R2W; Superior Pipeline Co. beginning NW NW S23 T28N R2W ending SW SW S14 T28N R2W; Superior Pipeline Co. beginning NW NW S14 T28N R2W ending SW SW S11 T28N R2W; Superior Pipeline Co. beginning NW NW S11 T28N R2W ending SW SW S2 T28N R2W; Blackwell Rural Water Corp. beginning NW SW S3 T27N R1E ending SE NE S4 T27N R1E; Blackwell Rural Water Corp. beginning NW NW S10 T27N R1E ending SW SW S3 T27N R1E.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following September 2012 Kay County Monthly Reports:   County Clerk; Election Board; Treasurer; Assessor; County Heath; Court Clerk.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions for Disposing of Equipment:  Res#12, 13-94, County Clerk Data Processing, computer, monitor & keyboard, transferring to Major County Clerk; Res#12, 13-95, County Clerk Data Processing, computer, monitor & keyboard, transferring to Major County Clerk.     Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-96, Highway Dist#2-$3,053.20, sale of scrap metals; Res#12, 13-97, PBA-Tonkawa Public Schools-$4,340.00, PBA Educational Facilities Lease Revenue Bonds; (Tonkawa Schools) Series 2010 Improvement Account 873911044; Res#12, 13-98, Highway Dist#2-$422.80, sale of scrap metals; Res#12, 13-99, Highway Dist#3-$2,500.00, Public Service/Pipeline Crossing Line Installations.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$65.43, D#1-$21.81; D#2-$21.81; D#3-$21.81; Highway Dist#2-$3,053.20; Highway Dist#2-$422.80; Preservation Fee-$4,720.00; County Clerk Lien Fee-$2,299.00; Treasurer’s Mortgage Certification-$600.00; Public Buildings Authority-$1,408.84; Public Buildings Authority-Tonkawa Public Schools-$4,340.00; Use Tax Collections-$36,764.34; CBRI 105C-$24,956.24; VI Reimbursement-$1,300.32; Highway Dist#3-$2,500.00; Highway BIA Interest-$21.01; CBRI 105C-$51.34; County Improvement-$.51.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Transfer of Appropriations:  Sheriff General-$622.22 Personal Services to Overtime.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances. 

 

Motion was made by Austin and seconded by Rowe approving to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss litigation on Kay Co. case#CJ-2012-74/Western District of Oklahoma case #CIV-12-601-C (10:01 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving to reconvene regular meeting of the BOCC (10:28 p.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving and authorizing Chairman Schieber to sign Consent Agreement and Final Order for Site Characterization and Interim Remedial Measures with the Oklahoma Department of Environmental Quality and Blackwell Zinc Company.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Payroll with warrants to be released on October 30, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 597, Galaxie Business, 45.83, Copier maintenance; 598, Cintas Corporation Loc, 103.81, Linen Service; 599, Quality Water Service, 96.50, Water; 600, Page Plus Inc., 148.75, Paging; 601, Okla. Juvenile Justice SVCS, 2046.88, Juvenile Detention; 602, Bankers Credit Card Service, 338.44, Out Of County Expense; 603, Take Ten Tire, 946.89, Vehicle Maintenance; 604, Quality Water Service, 94.75, Water; 605, Fuelman Of Oklahoma, 2378.08, Fuel; 606, OK Dept. of Public Safety, 350.00, OLETS; 607, Fuelman Of Oklahoma, 2414.47, Fuel; 608, Renaissance Tulsa Hotel, 154.00, Lodging; 609, Cain's Lawn Care, 400.00, Lawn Care; 610, Farha Wholesale Co., 84.96, Supplies; 611, Renaissance Tulsa Hotel, 77.00, Lodging; 612, Safelite Fulfillment Inc, 422.90, windshield; 613, Postmaster, 190.00, Permit renewal; 614, Zee Medical Inc., 209.85, Medical Supplies; 615, Midwest Computers, 894.00, Monitors; 616, AT&T, 67.04, Billing; 617, OK Natural Gas, 116.56, Billing; 618, Allegiance Communications, 37.44, Billing; 619, Patriot Imaging, 607.97, Ink Cartridges; 620, Quality Water Service, 29.75, Water; 621, Quality Water Service, 19.00, Water; 622, Quality Water Service, 13.00, Water; 623, Woelk, Cori, 470.64, Travel; 624, Grace, Lindsay, 349.48, Travel; 625, Klumpp, Larry A., 728.16, Travel; 626, AT&T, 158.13, Billing; 627, Southwest Business Products, 27.99, Cartridges; 628, Tonkawa News, 30.00, Subscription; 629, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 630, NACo, 1040.00, Membership dues; 631, Blackwell Journal Tribune, 62.00, Subscription; 632, Ok Cooperative Extension Service, 8077.00, Contractual Services; 633, Quality Water Service, 50.70, Water; 634, Kay County Election Board, 156.00, Pre Election Expense; 635, Newkirk Mini-Storage, 600.00, Storage rental; 636, OSU-UML, 150.00, Repairs; 637, USA Mobility Wireless, 177.67, Paging; 638, Reese, Tammy, 396.27, Travel; 639, Kennedy, Christine L., 324.13, Travel;  Health: 88, Walmart Community BRC, 194.04, Supplies; 89, Southwest Business Products, 71.88, Office Supplies; 90, Baileys, 31.00, Test strips; 91, Southwest Business Products, 560.61, Calendars & Appt. Books; 92, Pitney Bowes Inc., 186.96, Ink Cartridges; 93, STC, 59.00, Copier maintenance; 94, GlaxoSmithKline Pharmaceutical, 360.00, Vaccines; 95, Oklahoma State Department Of Health, 37769.60, Payroll; 96, Tanya Pike, 72.15, Travel; 97, June Fetters, 243.09, Travel; 98, Oklahoma State Department Of Health, 19162.54, Payroll; 99, Rose Ann McChristian, 89.91, Travel; 100, Robertson, Becky, 22.20, Travel; 101, Kim Evans, 198.69, Travel; 102, Michelle Ailey, 425.06, Travel; 103, Purdy, Carol A., 3953.00, Visual inspection fee; 104, Carol Rickards, 162.50, Nursing; 105, Sigrid Krause, 157.62, Travel; 106, Turf Surfers, 320.00, Lawn Care; 107, Pitney Bowes Inc., 75.00, Postage Equipment Rental; 108, STC, 25.00, Maint. on fax machine;  Highway: 520, Lowes Home Improvement Inc, 91.17, Supplies; 521, Brandts, 246.91, Supplies; 522, Locke Auto Parts, 589.63, Parts; 523, Cintas Corporation, 516.88, Uniforms; 524, Cintas Corporation Loc, 765.29, Uniforms; 525, G & B Auto, 240.00, Repairs; 526, Kelle Oil Company, 2253.42, Fuel; 527, Grant County Dist #3, 5491.24, Crusher Run; 528, AMC Urgent Care Plus, 50.00, drug screenings; 529, Ponca City Publishing Co. Inc, 36.00, Billing; 530, Total Com Inc., 250.00, Service; 531, AT&T, 112.54, Billing; 532, Harlands Diesel, 89.25, Install Equip; 533, Sunbelt Equipment & Supply, 17802.98, Materials; 534, M K Crushing Llc, 5925.13, Rock; 535, Kelle Oil Company, 677.63, Diesel; 536, Cross Oil, 5118.32, Diesel Fuel; 537, Yellowhouse Machinery Co, 30.28, Parts; 538, G W Vankeppel Co, 221.14, Parts; 539, Take Ten Tire, 877.00, Tires; 540, Blackwell True Value Hardware, 8.56, Supplies; 541, Throop Propane Co., 25.00, PROPANE; 542, Quality Water Service, 7.45, Water; 543, Kansas Truck Center, 144.00, Solvent; 544, Lock Shop, 19.00, Keys; 545, Collins Equipment & Parts, 264.00, Parts; 546, John Deere Financial, 1232.21, Parts; 547, Centerpoint Energy Arkla, 26.04, Billing; 548, Yellowhouse Machinery Co, 488.06, Filters; 549, Rural Water District #3, 41.58, Water; 550, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 551, Security National Bank, 11802.86, Lease Purchase Payment; 552, Caterpillar Financial Services Corp, 8403.18, Lease Purchase Payment; 553, Eastman National Bank, 2802.08, Lease Purchase Payment; 554, John Deere Credit, 1904.75, Lease Purchase Payment; 555, Welch State Bank, 2731.42, Lease Purchase Payment; 556, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 557, Deere Credit Inc, 7461.14, Lease Purchase Payment; 558, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 559, Security National Bank, 2509.10, Lease Purchase Payment; 560, Welch State Bank, 898.46, Lease Purchase Payment; 561, Case, Brenda, 11.95, Reimburse For Expenses; 562, BDF Enterprises LTD, 94.60, Filter Service; 563, BDF Enterprises LTD, 89.80, Filter Service; 564, Power Plan, 829.70, Parts; 565, O Reilly Auto Parts, 149.88, Antifreeze; 566, Sunbelt Equipment & Supply, 266597.55, Bridge Materials; 567, Kay Electric Cooperative, 336.94, Billing; 568, Ponca City Concrete Co, 140.00, Concrete; 569, River Ridge Construction Llc, 5066.61, Concrete; 570, Southwest Truck Parts, 245.46, Radio; 571, Schieber, Dee, 83.25, Travel; 572, Take Ten Tire, 165.99, Repairs; 573, Farm Plan, 37.94, Parts; Jail Cash Fund: 1, Youth Services Of Osage County Inc, 919.70, Juvenile Detention; 2, Sac & Fox Juvenile Detention, 1351.04, Juvenile Detention; Lien Fee: 11, AT&T, 148.83, Billing; 12, Allegiance Communications, 31.44, Cable; PBA: 8, Cain's Lawn Care, 175.00, Lawn Care; Reimburse: 13, Southwest Business Products, 55.60, Supplies; 14, Houser Hardware, 21.99, Toaster; 15, Kay Office Equipment, 3135.00, Printer;                 Serv.Fee: 75, AT&T, 118.46, Billing; 76, Applied Concepts, 5800.00, Radars; 77, Visual Solutions, 40.00, Business cards; 78, COPS Products LLC, 30.95, Belt; 79, Foust, Peggy, 255.00, Juvenile Transports; 80, Baker, Johnny F, 546.00, Juvenile Transports; 81, Muskogee County Detention Cntr, 698.10, Juvenile Detention; 82, Cary, Jennifer, 33.30, Mileage; County Bridge & Road Improvement: 9, Circuit Engineering District #8, 441.99, Inspections; 10, Sunbelt Equipment & Supply, 28436.65, Bridge Materials; 11, Bkl Incorporated, 1000.00, Bridge Project; 12, Sunbelt Equipment & Supply, 18640.44, Parts; County Sales Tax Fund: 261, Baumert, Cummings & Hiatt, 820.35, Monthly services; 262, Jones, Donald, 1000.00, Monthly services; 263, ABL Management, 24406.66, Meal Service; 264, Bankers Credit Card Services, 473.77, Supplies; 265, Fuelman Of Oklahoma, 345.83, Fuel; 266, Houser Hardware, 159.13, Supplies; 267, CHC, 15500.11, Blanket; 268, Farha Wholesale Co., 327.80, Supplies; 269, AT&T, 1159.50, Router

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 10:48 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

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Approved this 15th day of October, 2012.

 

 

 

 

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

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