Monday, September 24, 2012

Kay County Courthouse

Newkirk, OK

 

 The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 24, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 21, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Jennifer Layton, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Rowe and seconded by Austin approving regular meeting minutes of September 17, 2012, and special meeting minutes of September 18, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDCD, reported 189 for the daily inmate count, 45 arrested and released over the weekend with 47 in Department of Corrections (DOC).  Burd mentioned the sales tax is still holding and is around $386,000 and the use tax around $30,000 for this month. 

 

Motion was made by Austin and seconded by Rowe approving and authorizing Chairman Dee Schieber to sign Oklahoma Highway Safety Office Grant FY 2013.  Bill Gross, Sheriff’s Department, said $20,000 of this grant money will be used for wages and $6,000 for equipment.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Schieber said crew is taking out tress and mentioned the bid opening today.  He discussed the sidewalks, curbs and parking area behind the courthouse and said to repair all these areas would cost approximately $120,000-$130,000.

 

Commissioner Rowe noted crew poured Bridge 181 and were working to finish the road, three miles of 13th Street has been done, tore out approaches on Highway 60 and blading roads.

 

Commissioner Austin said his crew was blading roads, cleaning out pipes that are plugged and cleaning debris and building roads up on Dry Road.

 

Motion was made by Austin and seconded by Rowe approving Interstate 40 Crosstown Steel Beam Transfer Forms, Dist#2 and #3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving on the following Public Service/Pipeline Crossing Line Installations:  PetroQuest Energy LLC/Impact, SW4/SW4 S13 T28N R2W ending SW4/SW4 S11 T28N R2W Earth Rd & 76th & Fork Rd. (corrected from Agenda that read Ford Rd.), D#3; PetroQuest Energy LLC/Impact, NE4/NE4 S1 T28N R2W ending SW4/SW4 S13 T28N R2W 60th & Earth Rd., D#3; Superior Pipeline Co. LLC, NW4/SW4 S20 T25N R2W ending SE4/NE4 S19 T25N R2W N3120 140th Str., D#3; Superior Pipeline Co. LLC, SW4/SW4 S21 T25N R2W ending SE4/SE4 S20 T25N R2W N3130 C.R. 124th Str., D#3; Select Energy, SE4 S28 T25N R1W ending NE4 S14 T25N R1W White Eagle Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S26 T26N R2W ending SE4/SE4 S22 T26N R2W Highland Ave. & 92nd Str., D#3; Superior Pipeline, LLC, NE4/NE4 S22 T26N R2W ending SE4/SE4 S15 T26N R2W Hartford Rd., D#3; Superior Pipeline, LLC, NE4/NE4 S10 T26N R2W ending SW4/SW4 S2 T26N R2W Hubbard Rd. & 92nd Str., D#3; Superior Pipeline, LLC, NW4/NW4 S2 T26N R2W ending SW4/SW4 S35 T27N R2W Coleman Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S35 T27N R2W ending SW4/SW4 S26 T27N R2W Chrysler Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S26 T27N R2W ending SW4/SW4 S23 T27N R2W Furguson Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S14 T27N R2W ending SW4/SW4 S11 T27N R2W Adobe Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S11 T27N R2W ending SW4/SW4 S2 T27N R2W Brake Rd., D#3; Superior Pipeline, LLC, NW4/NW4 S2 T27N R2W ending SW4/SW4 S35 T28N R2W Canteen Rd., D#3; Devon Energy/Crescent Services, SE4/SW4 S31 T28N R5E ending NE4/NE4 S4 T27N R4E, D#1;Walters Cattle Co./Best Well Services, SE4/SE4 S24 T27N R1E ending NW4/NE4 S1 T26N R1E, D#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe noting the following August 2012 Monthly Reports: County Health; Assessor; Court Clerk – Newkirk, Ponca City, Blackwell. 

Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Dispose of Equipment:  Res#12, 13-76, Highway Dist#2, HP Computer-junked, HP Monitor-junked, Okidata Printer-junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-71, Highway Dist#3-$4,500.00, Public Service/Pipeline Crossing Line Installations (9); Res#12, 13-72, Highway Dist#3-$2,000.00, Public Service/Pipeline Crossing Line Installations; Res#12, 13-73, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installations; Res#12, 13-74, Highway Dist#2-$745.20, sale of scrap iron; Res#12, 13-75, Highway Dist#3-$1,500.00, Public Service/Pipeline Crossing Line Installations (2); Res#12, 13-77, Highway Dist#1-$1,250.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-78, Highway Dist#2-$500.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$1250.00; Highway Dist#2-$500.00; Highway Dist#2-$745.20; Highway Dist#3-$500.00; Highway Dist#3-$1500.00; Highway Dist#3-$2,000.00; Highway Dist#3-$4,500.00; Visual Inspection Reimbursement-$1,582.37; Drug Court-$7,076.00; Drug Court-$9,619.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving on the following Transfer of Appropriations:  Preservation Fee Capital Outlay-$49,000.00 to Maintenance & Operation (M&O); Highway Dist#3 Personal Service-$33,000.00 to M&O; Highway Dist#3 CBRI 105C-$22,000.00 to ETR Bridge #191; Sheriff Personal-$200.00 to Sheriff Overtime.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 2591, Galls, 161.47, Lights

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 455, Caskey Pest Control, 52.00, Pest Control; 456, Galaxie Business, 120.36, Copier maintenance; 457, Renaissance Tulsa Hotel, 154.00, Lodging For CODA Mtg; 458, Hampton Inn, 154.00, Lodging; 459, Valero Short Stops, 199.25, Fuel; 460, Fuelman Of Oklahoma, 2164.91, Fuel; 461, Fuelman Of Oklahoma, 2205.70, Fuel; 462, Southwest Business Products, 611.48, Office Supplies; 463, Walmart Community BRC, 243.84, Supplies; 464, OSU/CLGT, 40.00, Registration; 465, Galaxie Business, 207.98, Toner Cartridges; 466, Southwest Business Products, 44.50, Shoulder Rests; 467, USA Mobility Wireless, 177.39, Billing; 468, AT&T Mobility, 22.66, Cell phone bill; 469, AT&T, 494.05, Internet Service; 470, Kay Office Equipment, 39.20, Maintenance Agree.; 471, Ok Cooperative Extension Service, 8077.00, Contractual Services; 472, Eastman National Bank, 2265.32, Premium; Health: 68, Staples, 10.99, Supplies; 69, Walmart Community BRC, 117.72, Supplies; 70, Staples, 162.99, Toner Cartridges; 71, J & P Supply, 61.08, Trash bags; 72, STC, 81.76, Copier maintenance; 73, Language Line Services, 413.85, Language Line Service; 74, AT&T Mobility, 323.44, Cell phone service; 75, ANCO Services, 2085.00, Janitorial Services; 76, Stolhand Heating & Air, 5907.00, Install Equip; 77, AT&T, 456.12, Monthly Service; 78, OK Natural Gas, 112.29, Gas usage For Ponca; 79, Mail Finance, 308.25, Lease payment;           Highway: 388, Locke Auto Parts, 571.35, Supplies; 389, G & B Auto, 497.00, Repairs; 390, Staples, 140.05, Office Supplies; 391, Evans & Associates, 1744.00, Pecan North Project; 392, Roberts Truck Center, 50.86, Test kits; 393, Caterpillar Access Account Corp, 337.70, Filters; 394, M K Crushing Llc, 6417.03, Crusher Run; 395, Wandas Upholstery, 225.00, Recover seat; 396, Parker Pest Control, 95.00, Pest Control; 397, Staples, 214.98, Office Supplies; 398, Staples, 36.76, Office Supplies; 399, Take Ten Tire, 349.30, Service; 400, O Reilly Auto Parts, 79.84, Supplies; 401, AT&T, 110.36, Long Distance Service; 402, Oklahoma Tax Commission, 50.00, Tags; 403, BDF Enterprises LTD, 68.30, Cleaning; 404, BDF Enterprises LTD, 46.00, Pickup; 405, AT&T, 139.30, Billing; 406, Farm Plan, 26.35, Hose; 407, John Deere Financial, 54.33, Mower; 408, AT&T, 221.68, Billing; 409, S & K Direct Steel LLC Inc, 153.15, Gases; 410, Cross Oil, 1525.00, Fuel; 411, ACCO, 95.00, Registration; 412, AT&T, 131.00, Telephone Service; 413, City of Blackwell, 686.56, Billing; 414, ACCO, 95.00, Registration; Lien Fee: 7, Allegiance  Communications, 31.44, Billing; PBA: 6, Caskey Pest Control, 44.00, Pest Control; PBA HEALTH: 3, Bank Of The West, 7960.13, Loan Payment; Serv.Fee: 60, Galls, 273.73, Accessories; County Sales Tax Fund: 180, AT&T, 375.25, Router; 181, Fuelman Of Oklahoma, 350.00, Fuel; 182, Fuelman Of Oklahoma, 196.55, Fuel; 183, Fuelman Of Oklahoma, 59.18, Fuel; 184, Kay Office Equipment, 154.04, Copier contract; 185, Quality Water Service, 374.25, Water; 186, Oklahoma Correctional Industries, 2461.60, Supplies; 187, Baumert, Cummings & Hiatt, 350.10, Service; 188, Jones, Donald, 1000.00, Services; 189, A-Plus Printing, 142.00, Supplies; 190, OK Natural Gas, 1009.22, Billing; 191, Kuhn Mechanical Inc, 385.00, Service

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Opened Bid#2012-44, Roller Compacted Concrete Pavements (RCC), Dist#1 as follows:

Gears, Inc.-$465,500 per mile; Duit Construction Co., Inc.,-$280,000 per mile on five inches thick/$310,096 per mile on six inches thick.

 

Motion was made by Schieber and seconded by Austin to Table decision on Bid#2012-44, Roller Compacted Concrete Pavements (RCC), Dist#1.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 10:04 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

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Approved this 1st day of October, 2012.

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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