Monday, September 17, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 17, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 14, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Rhonda Stephens, Kay County Deputy Treasurer; Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Tiffany Davis, Oklahoma Court Services; Ray Ball, Kaw Nation; Stephanie McDonald, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of September 10, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Tiffany Davis, Oklahoma Court Services, reported the number of community service hour’s defendants worked and presented illustration of projects.  She also mentioned upcoming work day projects would be at the Humane Society and Habitat for Humanity. 

 

Motion was made by Rowe and seconded by Austin approving Commissioners sale of Real Estate, 119 N. 3rd, Original Town Lots 1-3 Block 88 in Blackwell on a bid received from Terry L. Potts in the amount of $400.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDCD, reported 181 for the daily inmate count and mentioned there was a count of 201 on Friday night, 30 arrested and released over the weekend with 40 in Department of Corrections (DOC).  Burd mentioned inmates helped at the Kay County Free Fair this past week. 

 

Motion was made by Austin and seconded by Rowe approving Agreement by and between the BOCC and Michael Trewitt for remote terminal capabilities in the Assessor’s office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving reimbursement with a limit of $150.00 for damages made to vehicles caused by the county.  Austin said custodial staff turned on the sprinklers to water the grass in the new lawn area near the new courthouse parking lot and the water from the sprinkler baked on to two-three vehicles that were parked close by causing damage to their vehicles.  Austin said he felt it was the counties fault and responsibility to take care of the matter.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Schieber said since it has rained crew will begin work on Brake Road and try and make it easier for the trucks to travel.

 

Commissioner Rowe noted crew did not get to pour Bridge 191, bridge deck on 92nd Street, track hoes will be moved to Bridge 204 N. Main and begin preparing.

 

Commissioner Austin mentioned crew is rocking Earth Road by Bridge 34, crew has graders out blading and he is still working with Devon on damages.

 

Motion was made by Austin and seconded by Rowe approving Resolution No. 12, 13-69, authorizing Application for Financial Assistance from the Rural Economic Action Plan (REAP) Fund on behalf of the Bear Creek Rural Fire District.  Commissioner Austin noted this is a new fire district.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Nicholson Land Services representing Red Fork Energy to conduct a 3D seismic survey in Kay County.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving going out for bid for six new motor graders, 5 year lease with option to buy, District#2.  Commissioner Austin said he currently pays $9,200 monthly on four graders and by the time graders are paid off they would be 12-13 years old; he said he can cut monthly payments down by $3,600 by leasing graders with an option to buy.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Devon Energy/Tetra, beginning N4/N4 S33 T25N R1E ending S4/S4 S33 T25N R1E, D#1; GAW Oil/Ranger Oilfield Services, beginning SW4/SW4 S27 T29 R1 ending NW4/NW4 S34 T29 R1, D#2; Superior Pipeline Company, LLC, beginning NW4/NW4 S28 T25N R2W ending SW4/SW4 S21 T25N R2W, D#3/NW4/NW4 S28 T25N R2W ending SW4/SW4 S21 T25N R2W; Range Resources, SW4/SW4 S21 T25N R2W ending NW4/NW4 S28 T25N R2W; Select Energy, beg SE 28-25-1W ending NE 14-25-1W.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following August 2012 Monthly Reports:  County Clerk; Election Board; Treasurer; Public Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions for Disposing of Equipment:  Res#12, 13-66, Treasurer, color printer, junked; Res#12, 13-67, Treasurer, printer, junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#12, 13-63, Hwy. D#3-$268,000, misc.reimb.Loan from ETR fund for county roads & bridges(ETRCB8-36-3 {19-22} 13); Res#12, 13-64, Highway D#1-$250.00, public service/pipeline crossing line installation; Res#12, 13-65, Highway D#2-$71.05, reimbursement for overpayment; Res#12, 13-68, Highway D#2-$500.00, public service/pipeline crossing line installation; Res#12, 13-70, Highway D#3-$1,500.00, public service/pipeline crossing line installation.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway D#1-$250.00; Highway D#1-$26.28; Highway D#2-$71.05; Highway D#2-$500.00; Highway D#3-$268,000.00; Highway D#3-$1,500.00; CBRI 105C-$55.96; CBRI 105C-$24,990.78; Public Buildings Authority-$1,408.84; Use Tax Collections-$29,578.07; Treasurer Mortgage Certification-$655.00; County Improvement-$0.53; PBA-Health Land Purchase-$213.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving on the following Transfer of Appropriations:  Highway Dist#1-$11,880.00 Pecan North Project to Maintenance & Operations (M&O)-VOID; Highway Dist#1-$15,192.75 Capital Outlay to M&O; General Election Board-$1,000.00 Maintenance & Operations to Part-Time.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Unscheduled public appearances:  County Clerk Tammy Reese reminded all the officers of the joint meeting with the BOCC and Excise Board to discuss budget matters Tuesday morning at 10:00 a.m. and told them there would not be a regular scheduled meeting on October 9, 2012, so officers needed to consider that regarding blanket purchase orders/purchase orders.

Motion was made by Austin and seconded by Rowe approving to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss litigation on Case No. CJ-2012-74 (9:40 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving to reconvene regular meeting of the BOCC (9:55 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

No action was taken regarding lawsuit on Blackwell Smelter Waste, Case No. CJ-2012-74. 

 

Motion was made by Rowe and seconded by Austin approving Payroll with warrants to be released on September 27, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 414, Leach Paper Co., 289.94, Supplies; 415, Jack Bowker Ford, 68.54, Vehicle Maintenance; 416, Cintas Corporation Loc, 207.62, Linen Service; 417, Caskey Pest Control, 52.00, Pest Control; 418, Newkirk Herald Journal, 270.65, Publication; 419, Newkirk Herald Journal, 764.25, Publication; 420, Bankers Credit Card Service, 121.29, Out Of County Expense; 421, Take Ten Tire, 1283.64, Vehicle Maintenance; 422, Okla. Juvenile Justice SVCS, 1977.10, Juvenile Detention; 423, Leach Paper & Supply, 153.78, Supplies; 424, Newkirk Herald Journal, 313.05, Publication; 425, Valero Short Stops, 293.79, Fuel; 426, Quality Water Service, 36.25, Water; 427, Fuelman Of Oklahoma, 2295.03, Fuel; 428, OK Dept. of Public Safety, 350.00, OLETS; 429, Take Ten Tire, 514.72, Vehicle Maintenance; 430, Patriot Imaging, 279.30, Ink Cartridges; 431, Youth Services Of Osage County Inc, 1677.10, Juvenile Detention; 432, Voss Lighting, 33.84, Light bulbs; 433, Quality Water Service, 171.57, Filters; 434, Robbers Cave State Park, 77.00, Lodging; 435, Younger-Holmes Electrical Contractors, 234.06, Electrical Work; 436, Brandts, 37.49, Supplies; 437, Merrifield Office Supply, 184.99, Office Equipment; 438, Tru-Line Striping, 1275.00, Striping; 439, Lowes Building Center, 102.45, Supplies; 440, Lowes Building Center, 90.13, Supplies; 441, OK Court Services Inc, 2750.00, Community Service Coordinator; 442, One Net, 6168.00, Internet Service; 443, Newkirk Mini-Storage, 225.00, Storage rental; 444, Quality Water Service, 15.00, Water; 445, Galaxie Business, 120.52, Copier contract; 446, Kennedy, Christine L., 230.06, Travel; 447, Texas County Juv. Det. Center, 557.84, Juvenile Detention; 448, Muskogee County Detention Cntr, 721.37, Juvenile Detention; 449, Canadian County Juvenile Center, 559.99, Juvenile Detention; 450, Reese, Tammy J., 58.83, Meals; 451, Keen, Susan B., 150.00, Reimbursement; 452, Vap, Julie, 150.00, Reimbursement; 453, Purdy, Carol A., 66.65, Reimbursement; 454, Van Hoesen, Everette H., 159.84, Travel; Health: 57, Mac Systems Inc., 960.00, Sprinkler System Inspection; 58, Mac Systems Inc., 346.00, Batteries; 59, Empowering People Inc, 214.35, Pamphlets; 60, HM Receivables Co II LLC, 69.50, Software Licenses; 61, Stolhand Heating & Air, 975.00, Maintenance; 62, STC, 25.00, Maintenance Agree.; 63, Centerpoint Energy Arkla, 25.28, Billing; 64, Turf Surfers, 355.00, Lawn Care; 65, City of Blackwell, 711.22, Billing; 66, AT&T, 175.99, Billing; 67, Robertson, Becky, 69.93, Travel;

                Highway: 355, Hats Auto Supply, 247.55, Parts; 356, Action Truck Parts, 391.89, Parts; 357, Brandts, 195.83, Supplies; 358, Warren Power And Machinery, 329.77, Parts; 359, Cintas Corporation Loc, 826.90, Uniform Service; 360, Alcohol & Drug Testing Inc., 70.80, Drug Testing; 361, M K Crushing Llc, 6454.03, Crusher Run; 362, Warren Cat, 2909.88, Blades; 363, Lam Communications, 85.00, Repairs; 364, Quality Water Service, 297.50, Electrolytes; 365, G & B Auto, 1221.08, Tires; 366, Owen Auto Supply, 319.40, Impact wrench; 367, O Reilly Auto Parts, 199.99, Impact wrench; 368, Centerpoint Energy Arkla, 23.85, Billing; 369, J & P Supply, 100.94, Paper towels; 370, O Reilly Auto Parts, 115.59, Supplies; 371, Owen Auto Supply, 44.73, Filters; 372, Dale's Small Engine, 125.00, Repairs; 373, PC Concrete, 168.00, Concrete; 374, Southwest Truck Parts, 538.46, Parts; 375, Sunbelt Equipment & Supply, 4346.40, Pipe; 376, Cross Oil, 6765.10, Diesel; 377, Cross Oil, 15025.40, Fuel; 378, Irwin Trailer LLC, 347.00, Parts; 379, Owen

                Auto Supply, 48.26, Belt; 380, M K Crushing Llc, 3056.64, Rip rap; 381, Rural Water District #3, 60.43, Water; 382, Zee Medical Inc., 149.10, Medical Supplies; 383, Joe Zeman, 420.00, Sand; 384, Kay Electric Cooperative, 435.36, Billing; 385, Schieber, Dee, 112.11, Meeting expenses; 386, Austin, Steve, 231.99, Mileage; 387, Rowe, Tyson G, 152.35, CODA expenses; Lien Fee: 6, Quality Water Service, 30.00, Water; PBA: 5, Caskey Pest Control, 44.00, Pest Control;

                Serv.Fee: 56, Sweeney, Tiara, 54.00, Juvenile Transports; 57, Baker, Charlotte, 24.00, Juvenile Transports; 58, Foust, Peggy, 207.60, Juvenile Transports; 59, Baker, Johnny F, 633.60, Juvenile Transports; Drug Court: 12, Ball Trophy & Engraving Co., 160.00, Plaques; 13, Gold-N-Treasures, 234.72, Key rings; 14, Ramey Price Cutter Supermarkets, 58.22, Refreshments; 15, Redwood Biotech, 333.00, Test kits; 16, Ramey Price Cutter Supermarkets, 39.69, Refreshments;

                17, Redwood Toxicology Laboratory, 1155.00, Drug screening; County Sales Tax Fund: 172, Farha Wholesale Co., 300.00, Supplies; 173, Fuelman Of Oklahoma, 397.89, Fuel; 174, Southwest Paper, 795.42, Supplies; 175, Verizon Wireless, 247.98, Phones; 176, R R Brink Locking Systems Inc, 2444.00, Parts; 177, Farha Wholesale Co., 54.11, Supplies; 178, American Jail Association, 300.00, Membership dues; 179, MSSI Inc, 1969.90, Parts

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:12 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

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Approved this 24th day of September, 2012.

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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