The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 10, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 7, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Marilee Thornton, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Dale Oard, Blackwell Citizen; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 


Chairman Dee Schieber led the Flag Salute.


Motion was made by Austin and seconded by Rowe approving regular meeting minutes of September 4, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Motion was made by Rowe and seconded by Austin approving to enter into Kay County Public Buildings Authority special meeting (9:02 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Motion was made by Austin and seconded by Rowe approving to reconvene BOCC regular meeting (9:04 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Austin approving Resolution relating to the incurring of indebtedness by the Trustees of the Kay County Public Buildings Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $4,500,000 to provide funds to Independent School District No. 87, Kay County, Oklahoma (“Tonkawa Public Schools”) required to complete the acquisition, construction, equipping, renovating and remodeling of school buildings, acquiring school furniture, and equipment and acquiring and improving school sites; establish a reserve fund, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency.


Commissioner Austin explained that after bonding company calculated it was decided Tonkawa’s bonding capacity was greater than originally thought so that is why the amount was raised (previous Resolution approved was not to exceed $3,000,000) and this Resolution has been increased not to exceed $4,500,000; Austin said this was according to a conversation he had with Attorney David Cummings.


Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Jail Director Report:  Jody Burd, KCDCD, reported 176 for the daily inmate count and mentioned there were 102 arrested and released for the week with 45 in Department of Corrections (DOC).


Roads and Bridge Projects/Circuit Engineering District (CED) No. 8 Road and Bridge projects:  Commissioner Schieber said he has been receiving telephone calls asking him to go and put signs that have been thrown aside back up; he asked the Sheriff why his deputies can’t do that when they are at the location.  Schieber noted he has a CED meeting this Wednesday in Alva.


Commissioner Rowe said Evans & Associates has started work on a road near the POW Camp by Tonkawa laying five inches of asphalt and crew will also be taking out the railroad track tomorrow.  He noted the 13th Street Project will soon begin and said he is not sure if they will start at Tonkawa and work north or start at Blackwell and work south.


Commissioner Austin mentioned crew is working on Waverly Highway 60 and Old Highway 60-one mile, where 10 spots of asphalt have buckled. 


No action was taken on Commissioners sale of Real Estate, 119 N. 3rd, Original Town Lots 1-3 Block 88 in Blackwell on a bid received from Terry L. Potts in the amount of $400.00. 


Motion was made by Rowe and seconded by Austin approving the following Resolutions for Disposing of Equipment:  Res#12, 13-62, Highway Dist#3, John Deere Rotary Mower, traded  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#12, 13-57, Highway Dist#1-$42,493.83, BIA reimbursement Oakland Bridge#145 Road Project; Res#12, 13-58, Highway Dist#3-$874.00, reimbursement drainage pipe-Caughlin Farms; Res#12, 13-59, Highway Dist#3-$874.00, reimbursement drainage pipe-Triple C LLC; Res#12, 13-60, LEPC-$2,000.00, State of Oklahoma-HMEP-11 initial payment; Res#12, 13-61, LEPC-$601.68, State of Oklahoma-HMEP-11 final payment.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  County Clerk Lien Fee-$2,899.50; Preservation Fee-$6,230.00; Highway-$55.17 (D#1-$18.39; D#2-$18.39; D#3-$18.39); Highway Dist#1-$42,493.83; Highway Dist#3-$874.00; Highway Dist#3-$874.00; LEPC-$2,000.00;  LEPC-$601.68.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Motion was made by Rowe and seconded by Austin approving on the following Transfer of Appropriations: Highway Dist#1-$11,880.00 Pecan North Project to Maintenance & Operations (M&O); Highway Dist#1-$98,936.13 Prospect/Airport Bridge#110 to Capital Outlay; Highway Dist#3-$3,600.00 Maintenance & Operations to Capital Outlay.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 


Unscheduled public appearances:  Citizen Dale Oard visited with the BOCC regarding the huge pile of concrete at the jail site.  Oard noted this is not only an eye sore for people entering the town of Newkirk but it is also a health and safety concern.  He mentioned he would like to see a $500 per day rent penalty on this concrete.


Brian Hermanson, DA, reported Republican officers are encouraged to come by the Republican Booth at the Kay County Free Fair this week and help.


Commissioner Schieber said the BOCC are having a free watermelon feed tomorrow night at the fair.


Christy Kennedy, Treasurer, said there is still many unusable items (old computer equipment, etc.) being stored in the mailroom and asked that they be removed as soon as possible because work space is needed.


Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.


Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.



                2011-2012 Highway: 2418, River Ridge Construction Llc, 3510.00, Road project


                2012-2013 General: 383, Kay County, 102.00, Workers Comp; 384, Lam Communications, 65.00, Radio Service; 385, Take Ten Tire, 909.96, Vehicle Maintenance; 386, Page Plus Inc., 148.75, Paging; 387, O.M.E. Corporation, 287.50, Ink Cartridges; 388, Midwest Computers, 810.00, Printers; 389, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 390, Hedricks

                Promotions Inc, 6000.00, Petting zoo; 391, OK Dept Of Labor, 125.00, Inspections; 392, Younger-Holmes Electrical Contractors, 110.00, Electrical Work; 393, City of Newkirk, 5724.31, Billing; 394, AT&T, 480.60, Phone; 395, AT&T Mobility, 428.64, Phone; 396, Pioneer Fire And Safety, 133.00, Inspections; 397, AT&T, 219.37, Billing; 398, Quality Water Service, 34.50, Water; 399, AT&T, 67.04, Billing; 400, AT&T, 1001.42, Billing; 401, Myers Insurance Agency, 1794.50, Insurance; 402, Quality Water Service, 23.90, Water; 403, AT&T, 108.30, Billing; 404, Legacy Signs Banners, 142.50, Labor; 405, Hazard Mitigation Specialitsts  LLC, 9500.00, Hazard mitigation plan; 406, Allegiance Communications, 31.44, Billing; 407, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 408, AT&T, 158.13, Billing; 409, J B Heating & Air, 500.00, Rental; 410, Woelk, Cori, 366.30, Travel; 411, Grace, Lindsay, 217.56, Travel; 412, Klumpp, Larry A., 586.08, Travel; 413, AT&T, 118.46, Billing; Health: 44, Venturer Electronic Inc., 15.50, Remote; 45, AT&T, 671.24, Long distance; 46, Cintas Document Management, 25.00, Shredding; 47, Ponca City Utility Authority, 2135.56, Billing; 48, STC, 59.00, Copier maintenance; 49, Carol Rickards, 150.00, Nursing; 50, Ana Beets, 362.97, Travel; 51, Langdon, Emily, 21.09, Travel; 52, Kim Evans, 199.80, Travel; 53, June Fetters, 155.40, Travel; 54, Rose Ann McChristian, 199.80, Travel; 55, Sigrid Krause, 279.81, Travel; 56, Carol Rickards, 200.00, Nursing; Highway: 333, Kay County, 4281.00, Workers Comp; 334, Kay County, 4576.00, Workers Comp; 335, Kay County, 4951.00, Workers Comp; 336, Kelle Oil Company, 3092.02, Fuel; 337, Alcohol & Drug Testing Inc, 188.80, Drug Testing; 338, Total Com Inc., 250.00, Billing; 339, AT&T, 112.54, Billing; 340, Grissoms Llc, 239.24, Parts; 341, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 342, Security National Bank, 11802.86, Lease           Purchase Payment; 343, Caterpillar Financial Services Corp, 8403.18, Lease Purchase Payment; 344, Eastman National Bank, 2802.08, Lease Purchase Payment; 345, John Deere Credit, 1904.75, Lease Purchase Payment; 346, Welch State Bank, 2731.42, Lease Purchase Payment; 347, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 348, Deere Credit Inc, 7461.14, Lease Purchase Payment; 349, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 350, Security National Bank, 2509.10, Lease Purchase Payment; 351, Welch State Bank, 898.46, Lease Purchase Payment; 352, Farm Plan, 98.44, Parts; 353, Take Ten Tire, 3473.25, Service; 354, Schieber, Dee, 160.95, Mileage; Lien Fee: 4, AT&T, 148.83, Billing; 5, STC, 214.00, Copier Maintenance Agree.; Serv.Fee: 54, American Telephone Inc., 89.00, Repairs; 55, Kay County, 122.00, Workers Comp; Drug Court: 6, Staples, 54.73, Office Supplies; 7, Bluing Products Inc, 68.95, Bluing; 8, Redwood Biotech, 235.50, Test kits; 9, OK Court

                Services Inc, 7500.00, Coordinator & Administrator Fees; 10, Staples, 59.99, Supplies; 11, Omega Laboratories Inc, 99.00, Testing; County Sales Tax Fund: 169, Correctional Healthcare Companies Inc, 15500.11, Medical Services; 170, Carrot - Top Industries Inc., 329.52, Flags; 171, AT&T, 1816.54, Router


            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.


There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 9:40 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.



Approved this 17th day of September, 2012.


                 DEE SCHIEBER, CHAIRMAN



                 STEVE AUSTIN, MEMBER