Monday, August 20, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 20, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 17, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; David Cummings, Baumert, Cummings & Hiatt Attorneys-At-Law; Jeff Raley, Floyd & Associates; Tiffany Davis, Oklahoma Court Services; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of August 13, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving to enter into Kay County Public Buildings Authority special meeting (9:04 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving to reconvene BOCC regular meeting (9:17 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Chairman Schieber to sign Resolution relating to the incurring of indebtedness by the Trustees of the Kay County Public Buildings Authority to be accomplished by the issuance of lease revenue bonds, notes or other evidences of indebtedness on a tax-exempt or taxable basis in the aggregate principal amount of not to exceed $3,000,000 to provide funds to Independent School District No. 87, Kay County, Oklahoma (“Tonkawa Public Schools”) required to complete the acquisition, construction, equipping, renovating and remodeling of school buildings, acquiring school furniture, and equipment and acquiring and improving school sites; establish a reserve fund, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency.  Jeff Raley, Bond Counsel from Floyd & Associates, explained it is the same Resolution as approved in the Kay County Public Buildings Authority special meeting to ratify action of BOCC; he said fees have already been approved by the Tonkawa School System and will be paid out of bond proceeds.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving to enter into Kay County Home Finance Authority special meeting (9:22 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving to reconvene BOCC regular meeting (9:25 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Report by Tiffany Davis, Oklahoma Court Services:  Ms. Davis said defendants would be working and helping with projects for Charlie Adams Day in Newkirk and the Kay County Free Fair in Blackwell.  She mentioned other projects and community events as well.

 

Jail Director Report:  Jody Burd, KCDCD, reported 190 for the daily inmate count, 39 arrested and released over the weekend and 48 in DOC. 

 

Motion was made by Austin and seconded by Rowe approving NACo’s Dental Discount Program Agreement (to offer uninsured residents dental & orthodontics savings).  County Clerk Reese said NACo and Careington partnered to create an affordable dental discount plan for local residents.  She said it is not insurance and there is a low monthly or annual membership rate to participate.  Reese said NACo would advertise and recruit providers.  DA Hermanson approved the Dental Discount Program Agreement.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Rowe said crew has the blades running in Tonkawa and plans and preparations are being made to begin work on Bridge 181.

 

Commissioner Austin said crew is hauling dirt to Bridge on Earth Road.  Austin said it would take 30 days for River Ridge’s insurance to process the claim due to vandalism that happened on a concrete box on Pleasantview and Peckham Road that had just been poured and didn’t have a chance to cure before it was torn up.  Austin noted the road is opened for now but will be closed when the insurance comes in.

 

Motion was made by Austin and seconded by Rowe to approve adding wording to the Public Service/Pipeline Installation form (Any road crossing permit that is in a Flood Plain area the company/person applying for the permit will need to contact the Flood Plain Board to obtain all Flood Plain permits before applying for permit and a copy of permission from the Flood Plain Board must be attached with the Public Service/Pipeline Crossing Line Installation application).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

Motion was made by Rowe and seconded by Austin approving Interstate 40 Crosstown Steel Beam Transfer Form, Dist#3 NBI# 11148 physical location 1.7W 3.7N of I-35/SH11.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation located SW4/SW4 S34 (corrected from Agenda that read S43)       T25N R1W ending NE4/NE4 S4 T24N R1W Noble for Range Resources, Inc., Dist#3.  Rowe said he would check with Dennis Bonewell, Emergency Management Director, regarding the Flood Plain matters with this application.  DA Hermanson said he attended a District Attorney school this past week and received an opinion it was okay to charge reasonable fees for road crossing permits.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation located NE4/NE4 S31 T25N R2W ending NW4/NW4 S32 T25N R2W for Superior Pipeline Co.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation located SW4/SW4 S31 T29N R1W ending SE4/SW4 S11 T28N R2W for Petroquest LLC.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe to noting the following monthly reports for July 2012:  Public Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#12, 13-47, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-48, Highway Dist#3-$2,492.75, FEMA-1803-DR-OK, State-12.5% severe storms 10-9-08 PA-06-OK-1803-PW-00028(0); Res#12, 13-49, Highway Dist#3-$397.61, sale of scrap metal; Res#12, 13-50, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation; Res#12, 13-51, Highway Dist#1-$10,731.45, reimbursement H3101-95 Riverview Overlay Road Project FY12/13; Res#12, 13-52, Highway Dist#3-$825.00, Public Service/Pipeline Crossing Line Installation.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$500.00; Highway Dist#3-$2,492.75; Highway Dist#3-$500.00; Highway Dist#3-$397.61; CBRI 105C-$30,919.42; Use Tax Collections-$4,344.00;  Highway Dist#2-$86.65-VOID; Highway Dist#1-$10,731.45; Highway Dist#3-$825.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the Transfer of Appropriations: General Government Maintenance & Operations-$1,870.00 to Courthouse Parking Lot.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no Unscheduled Public Appearances made. 

 

Motion was made by Austin and seconded by Rowe approving Payroll with warrants to be released on August 30, 2012.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 2587, Brownells Inc, 242.93, Ammunition; 2588, Black Hills Ammunition, 2586.50, Ammunition; 2589, Younger-Holmes Electrical Contractors, 500.00, Repairs;

                Preservation Fee: 7, Midwest Printing, 1346.99, Microfilm processing; Drug Court: 105, Premier Biotech, 183.00, Test kits; 106, American Screening Corporation, 214.50, Screenings; 107, Redwood Biotech, 232.00, Test kits; 108, Redwood Toxicology Laboratory, 1000.00, Screenings

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 224, Burkes Wrecker Service, 1542.00, Vehicle Maintenance; 225, Page Plus Inc., 183.75, Paging services; 226, Take Ten Tire, 1276.57, Vehicle Maintenance; 227, Ford Refrigeration Service, 492.50, Service; 228, J & P Supply, 967.98, Janitorial Supplies; 229, Newkirk Herald Journal, 1173.30, Publication; 230, Page Plus Inc., 148.75, Paging; 231, OK Dept. of Public Safety, 350.00, OLETS; 232, River Ridge Construction Llc, 14703.85, Concrete Pour & Finish; 233, M K Crushing Llc, 5313.70, Rock; 234, USA Mobility Wireless, 177.39, Pager Service; 235, Kellpro Computer, 86.00, Virus Removal; 236, National 4-H Council/Supply Services, 21.70, Pamphlets; 237, Clearwater Enterprises, 3.12, Billing; 238, AT&T Mobility, 11.71, Billing; 239, OSU Extension Service, 50.00, Awards; 240, NACRC, 135.00, Membership dues; 241, OK Natural Gas, 113.56, Billing; 242, Burkes Wrecker Service, 1723.00, Vehicle Maintenance; Health: 26, Walmart Community BRC, 31.70, Supplies; 27, Lakeshore Learning Materials, 182.85, Table; 28, J & P Supply, 251.10, Towels; 29, OK Natural Gas, 108.89, Billing; 30, Language Line Services, 188.16, Billing; 31, AT&T Mobility, 312.03, Billing; 32, City of Blackwell, 771.69, Billing; 33, STC, 48.00, Copier maintenance; 34, AT&T, 370.24, Billing; 35, Fulsom, Donna, 69.93, Travel; Highway: 189, Cintas Corporation Loc, 801.11, Uniform Service; 190, Kelle Oil Company, 2458.56, Fuel; 191, Warren Power And Machinery, 482.42, Parts; 192, Action Truck Parts, 496.94, Parts; 193, G & B Auto, 500.00, Repairs; 194, Embassy Suites - Norman, 231.00, Lodging; 195, Total Com Inc., 250.00, Billing; 196, Ponca City Publishing Co. Inc, 36.00, Billing; 197, Embassy Suites - Norman, 231.00, Lodging; 198, Kelle Oil Company, 958.36, Diesel; 199, Embassy Suites - Norman, 231.00, Lodging; 200, Take Ten Tire, 297.03, Repairs; 201, Evans & Associates, 1779.67, Asphalt; 202, Warren Power And Machinery, 3835.56, Grader Blades; 203, Power Plan, 572.30, Parts; 204, Total Com Inc., 42.50, Service; 205, Cross Oil, 6311.63, Diesel; 206, Evans & Associates, 1743.82, Asphalt; 207, BDF Enterprises LTD, 117.15, Filter Service; 208, Centerpoint Energy Arkla, 23.85, Billing; 209, Rick's Service Center & Discount Tire, 90.00, Repairs; 210, Younger-Holmes Electrical Contractors, 225.00, Electrical Work; 211, Rural Water District #3, 54.16, Billing; 212, Wandas Upholstery, 185.00, Recover seat; 213, Kelle Oil Company, 137.82, Tire repair; 214, Blackwell Auto Parts, 11.25, Parts; 215, Quality Water Service, 13.40, Water; 216, Munn Supply Inc., 61.18, Oxygen; 217, Circuit Engineering District #8, 207.00, Signs; 218, Take Ten Tire, 67.40, Repairs; 219, Kay Electric           Cooperative, 444.64, Billing; 220, Southwest Truck Parts, 583.33, Parts; 221, Kelle Oil Company, 395.13, Repairs; 222, Yellowhouse Machinery Co, 104.42, Parts; 223, Cross Oil, 23965.88, Diesel; 224, AT&T, 179.96, Billing; 225, Schieber, Dee, 148.74, Travel; 226, Wynn, Mike, 7300.00, Trailer; 227, Owen Auto Supply, 69.08, Filters; 228, Hercules Tire Sales, 8640.08, Tires; 229, Jack Bowker Ford, 44.45, Switch; 230, Owen Auto Supply, 21.96, Tubing; 231, Cordells Diesel Service, 400.28, Parts; 232, Austin, Steve, 138.76, Travel; 233, City of Blackwell, 666.88, Billing; 234, Schieber, Dee, 148.74, Travel;  Reimburse: 8, Staples, 99.99, Monitor; 9, Dell Inc, 1131.83, Computer; Serv.Fee: 25, Burkes Wrecker Service, 1407.00, Vehicle Maintenance; 26, Hero 247, 332.00, Shirts; 27, UPS Store, 36.11, Shipping & Handling Charg; 28, Brownells Inc, 177.94, Supplies; County Bridge & Road Improvement: 6, River Ridge Construction Llc, 46986.50, Concrete Pour & Finish; Use Tax: 1, Pictometry, 18418.00, Pictometry; County Sales Tax Fund: 89, Quality Water Service, 599.50, Water; 90, Houser Hardware, 252.03, Supplies; 91, Farha

 

 

Wholesale Co., 300.00, Supplies; 92, Southwest Paper, 476.80, Supplies; 93, Verizon Wireless, 544.84, Service; 94, Wards Air Conditioning, 1360.00, Repairs

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  Commissioner Rowe wondered if BOCC should contact Governor Mary Fallin about lifting the burn ban.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:29 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

*************************************

 

 

 

 

Approved this 27th day of August, 2012.

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

****************************************