Monday, August 13,2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 13, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 10, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Dennis Bonewell, Emergency Management Director; David Cummings, Baumert, Cummings & Hiatt Attorneys-At-Law; Jeff Raley, Floyd & Associates; Matthew A. Reichert, Stephen H. McDonald & Associates, Inc.; Rod Reese, Superintendent Tonkawa Schools; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of August 6, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Presentation, discussion and consideration of proposal to issue tax exempt lease revenue bonds through the Kay County Public Building Authority, the leasing and subleasing of goods and real estate, the hiring of professionals and other matters required to provide funds for the (Tonkawa) Independent School District No. 87, Kay County, Oklahoma: 

 

Attorney David Cummings, who has served as counsel for various Kay County Public Trusts explained that Tonkawa Schools passed a bond in order to provide funds for school improvements.  He said because the total sum of the proposed financing would exceed the legal amount for which Tonkawa Schools can be obligated, they are proposing to issue a series of indebtedness over the coming years so they will always be within their allowed limits.  Cummings said in order to acquire the equipment and construct all of the improvements a funding mechanism is available through the use of a public trust.  He noted this is not a new concept and this method was approved in the 1980’s by the Attorney General.  Their proposal is to use the Kay County Public Buildings Authority as the public trust for this transaction.  Cummings described the transactions that would take place.

 

Jeff Raley, Bond Counsel from Floyd & Associates, explained the sequence and process of acquiring a bond and the involvement of the Public Trust.  He presented a “Diagram of School District Lease Revenue Bond Financing by a Public Trust.”  Raley added there are no expense and no liability for the county.

 

Motion was made by Austin and seconded by Rowe approving Oklahoma Juvenile Affairs claim for June 2012 in the amount of $2,187.31.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving selling Real Estate, 210 S. Lincoln, Westside Addition Lots 17-18 Block 2 in Ponca City on a bid received from Robert A. Howard in the amount of $25.00.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Contract by and between Kay County Health Department and Anco Services, Inc. to provide janitorial services to Health Department located at 433 Fairview, Ponca City and 1706 South Main in Blackwell.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye. 

 

 

 

Jail Director Report:  Jody Burd, KCDCD, reported 185 for the daily inmate count and noted 14 were sent to DOC, 41 arrested and released over the weekend and 143 for the week.  He told about a finder-bender incident that happened while transporting an inmate to the hospital for treatment.

 

Motion was made by Austin and seconded by Rowe approving and authorizing Requisitioning, Receiving and Inventory Officers for Kay County Drug Court Account for FY2012/2013.  Motion carried:  Schieber, aye; Rowe, aye, Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber said the courthouse parking lot would be poured in four sections beginning next Monday-Thursday and noted he was maintaining roads.

 

Commissioner Rowe said depending on weather a horn would be put in Bridge on 76th Street four and one half miles north of Highway 11.  He noted the road would be closed (with a by-pass on the side) and after Monday, August 20, 2012, the road would not be open to the public.

 

Commissioner Austin said Bridge on Earth Road has been poured.  He mentioned some vandalism that happened on a concrete box on Pleasantview and Peckham Road that had just been poured and before it had a chance to cure it was stepped in and two-thirds of it was torn up.  He said he is not sure when it will be opened and will now have to start over.  Austin said the shoe print of the person involved in the vandalism had a very distinctive pattern. 

 

Motion was made by Rowe and seconded by Austin Tabling (in the Flood Plain) Public Service/Pipeline Crossing Line Installation located SW4/SW4 S43 T25N R1W ending NE4/NE4 S4 T24N R1W Noble for Range Resources, Inc., Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe to approve the following monthly reports for July 2012:  Assessor; Election Board; Sheriff (2) 1-for June 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions for Disposing of Equipment:  Res#12, 13-46, Sheriff’s Department, Board Video Camera, junked.     Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#12, 13-42, Highway Dist#3-$1,274.07, sale of scrap metals; Res#12, 13-43, Highway Dist#1-$173.50, reimbursement for signs; Res#12, 13-44, Highway Dist#2-$2,426.74, reimbursement damages to truck claim #36-06F8-414; Res#12, 13-45, Highway Dist#1-$15,436.20, Pecan North Road Project FY 12/13 & interest.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Officer’s Request for Supplemental Appropriations:  $4,031.75 – money is being added to General Government (G2000-20) from Emergency Management Performance Grant (EMPG) – reimbursement for period April 1, 2012 – June 30, 2012; $9,500.00 – money is being added to County EMA (G2600-20) money from Oklahoma Emergency Management Department-Hazard Mitigation Planning Grant (EMPG), funds for Phase I Hazard Mitigation Plan Preparation.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$15,436.20; Highway Dist#1-$173.50; Highway Dist#2-$2,426.74; Highway Dist#3-$1,274.07; Visual Inspection Reimbursement-$1,409.10; Use Tax Collections-$38,965.02; Use Tax Collections-$1,000.00; Public Buildings Authority-$1,408.84; Public Buildings Authority-Health-$225.74.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the Transfer of Appropriations:  Highway Dist#2 Capital Outlay-$30,000.00 to Maintenance & Operations (M&O); Sheriff Service Fee M&O-$1,000.00 to Contract Service.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no Unscheduled Public Appearances made. 

 

Motion was made by Austin and seconded by Rowe action to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss litigation on Case No. CJ-2012-74, 9:53 a.m.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe to reconvene regular meeting of the BOCC, 10:51 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There was no action taken regarding the Blackwell Smelter Waste lawsuit, Case No. CJ-2012-74. 

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 Health: 461, Davidson, Larry, 200.00, Repairs; 462, Southwest Business Products, 373.00, Office Supplies; Highway: 2414, Evans & Associates, 23039.50, Road project; 2415, K & R Builders Inc, 111965.12, Oakland Bridge 145; County Sales Tax Fund: 1044, Newkirk Ambulance, 550.00, Ambulance Service

FY 2012/2013 PURCHASE ORDERS:

                2012-2013 General: 193, Bankers Credit Card Service, 79.17, Out Of County Expense; 194, Okla. Juvenile Justice SVCS, 2200.00, Juvenile Detention; 195, Fleetcor Technologies, 2493.66, Fuel; 196, River Ridge Construction Llc, 7084.65, Concrete Pour & Finish; 197, Quality Water Service, 34.50, Water; 198, Galaxie Business, 64.74, Copier contract; 199, Quality Water Service, 13.00, Water; 200, Ok Cooperative Extension Service, 8077.00, Contractual Services; 201, Quality Water Service, 37.30, Water; 202, AT&T, 110.89, Billing; 203, Okla. Juvenile Justice SVCS, 660.98, Juvenile Detention; 204, Texas County Juv. Det. Center, 880.80, Juvenile Detention; 205, Craig Co. Detention Center, 374.44, Juvenile Detention; 206, Youth Services Of Osage County Inc, 1190.20, Juvenile Detention; 207, Muskogee County Detention Cntr, 628.29, Juvenile Detention; 208, AT&T, 118.46, Billing; 209, Leaming, Janell M, 45.73, Meals; 210, Thompson, Alicia N, 47.62, Meals; 211, Eisenhauer, Radena, 52.45, Travel; 212, AT&T, 108.30, Billing; 213, AT&T, 158.13, Billing; 214, Colberg, Ronald T., 19.17, Meal; 215, Miller, Heather J., 169.83, Travel; 216, AT&T,

                219.37, Billing; 217, AT&T, 148.83, Billing; 218, AT&T, 67.04, Billing; 219, AT&T, 714.76, Billing; 220, OK Court Services Inc, 2750.00,Community Service Coordinator; 221, Purdy, Carol A., 213.62, Travel; 222, Ford, Perry W., 42.90, Meals; 223, Keen, Susan B., 67.09, Meals;

                Health: 16, STC, 25.00, Maintenance Agree.; 17, Turf Surfers, 140.00, Lawn Care; 18, Sigrid Krause, 180.93, Travel; 19, Kim Evans, 133.20, Travel; 20, June Fetters, 111.00, Travel; 21, Rose Ann McChristian, 143.81, Travel; 22, Tanya Pike, 35.52, Travel; 23, Turf Surfers, 250.00,

                Lawn Care; 24, Centerpoint Energy Arkla, 26.21, Billing; 25, Cintas Document Management, 25.00, Shredding; Highway: 163, Brandts, 193.40, Supplies; 164, Owen Auto Supply, 491.12, Supplies; 165, Cintas Corporation, 587.40, Uniform Service; 166, Cintas Corporation Loc, 615.06, Uniform Service; 167, Action Truck Parts, 2198.52, Parts; 168, John Deere Credit, 1904.75, Lease Purchase Payment; 169, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 170, AT&T, 112.54, Billing; 171, Albert Crane, 6977.60, Native Material; 172, River Ridge Construction Llc, 13292.50, Concrete Pour & Finish; 173, Schieber, Dee, 169.83, Travel; 174, Schieber, Dee, 189.81, Travel; 175, G & B Auto, 2691.68, Tires; 176, Take Ten Tire, 2767.28, Tires; 177, Security National Bank, 11802.86, Lease Purchase Payment; 178, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 179, Security National Bank, 2509.10, Lease Purchase Payment; 180, Caterpillar Financial Services Corp, 8403.18, Lease Purchase Payment; 181, Eastman National Bank, 2802.08, Lease Purchase Payment; 182, John Deere Credit, 1904.75, Lease Purchase Payment; 183, Welch State Bank, 2731.42, Lease Purchase Payment; 184, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 185, Deere Credit Inc, 7461.14, Lease Purchase Payment; 186, Empire     Financial Services Inc, 1092.00, Lease Purchase Payment; 187, Welch State Bank, 898.46, Lease Purchase Payment; 188, Rowe, Tyson G, 166.50, Mileage; Lien Fee: 3, Allegiance Communications, 31.44, Billing; Reimburse: 6, Infogroup, 265.00, Directory; 7, Locke Auto Parts, 8.67, Parts; Serv.Fee: 24, Landis, Michael K, 10.63, Reimbursement; County Sales Tax Fund: 86, Fuelman Of Oklahoma, 315.80, Fuel; 87, Accurate Controls Inc, 21340.00, Software; 88, Newkirk Ambulance, 1100.00, Ambulance Service

 

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 11:06 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

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Approved this 20th day of August, 2012.

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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