Monday, June 18, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 18, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 15, 2012, at 3:30 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center (KCDC); Larry Klumpp, OSU Extension; Tiffany Davis and Julie Curry, Oklahoma Court Services; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of June 11, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Tiffany Davis, Oklahoma Court Services, presented the BOCC with the total monthly hours completed in May 2012 and mentioned work day projects and upcoming work day projects along with pictures.  She said the goal is to continue to provide a successful program that gives back to the community and continue to have a positive effect on the participants in the Kay County Community Service Program.  Ms. Davis referenced their website for resources and answered questions from the floor. 

 

Dee Schieber reminded those in attendance of a Community Service meeting to be held tonight at 5 p.m.

 

Jail Director Report:    Jody Burd, KCDCD, handed out reports with statistics and a report with comparisons with current head count, intake & release, minimum and maximum amount of inmates of the same period of time January 1 thru May 31 for the years 2010, 2011 and 2012.  He said he currently has 197 inmates with 53 being arrested and released over the weekend and 47 in Department of Corrections. 

 

Motion was made by Austin and seconded by Rowe approving ACCO-SIG 2012-2013 Property & Liability Insurance Renewal Quotes selecting payment Option 2 (1st payment due July 31, 2012 and 2nd payment due January 31, 2013), Intent to Participate in ACCO-SIG (Property/Liability) and Resolution No. 11, 12-242 to execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Group.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Agreement between the BOCC and Tom Lackey of Chaparral Energy, LLC as Subscriber for remote terminal capabilities in the Assessor’s Office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Detention Services Agreement by and between the following and the BOCC:  Muskogee Youth Services-$23.27 per day per child and Sequoyah Enterprises-$23.26 per day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe rescinding previous motion.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Detention Services Agreement by and between BOCC and Sequoyah Enterprises-$23.26 per day per child (after final review from DA Brian Hermanson).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Detention Services Agreement by and between BOCC and Muskogee Youth Services-$23.27 per day per child (after final review from DA Brian Hermanson).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving REAP Project for Kildare Street Repairs - $30,000.00.  Commissioner Austin said there was a Contract awarding a grant to pave streets.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber said he would be attending a meeting on Wednesday in Oklahoma City regarding Question 10/Tribes, CED meeting on Thursday and a Floodplain meeting tomorrow in Ponca City.  He mentioned damages from flood and noted Highland Road would be closed two weeks.

 

Commissioner Rowe said work continues on 92nd Street and Bridge and he is receiving cross town beams.

 

Commissioner Austin said FEMA has declared disaster on recent damages from storms.  He mentioned a tractor fell thru a wooden bridge on Earth Road and it was torn out and two 5 foot pipes were put in; he hopes to have the road opened in two or three days.

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation, Blackwell Rural Water Corporation, NE4/NE4 S18 T27N R1E ending NW4/NW4 S17 T27N R1E, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions for Disposing of Equipment:  Res#11,12-241,Court Clerk, Printer LJ1312,transferred back to AOC/OCIS–they replaced with new one.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting the following Monthly Report of Officers for May 2012:  County Sheriff; County Assessor.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#11, 12-240, Kay County Justice Facility, 7 months of 2012/2013 budget for Jail - $1,500,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  County Sales Tax - $1,500,000.00; County Improvement - $.53; County Improvement - $3.17; CBRI 105C - $218.79; CBRI 105C - $34,298.87; Mortgage Certification - $575.00; Highway - $33.63; Public Building Authority–Health-$388.63; County Sales Tax-$4,093.77; VI Reimbursement-$1,172.77; Highway-$353,556.32.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Transfer of Appropriations:  Highway Dist#1 BIA “O” Street Project-$109.40/BIA Fountain Rd Phase II-$928.23/BIA Washunga Bay Project-$2.87/BIA Riverview Rd-$3.42 to Dist#1 M&O ($1,043.92); Highway Dist#1 BIA “S” Street Project-$190.06/BIA LA Cann North-$72.68/BIA Pecan Rd Project-$209.07/BIA Traders Bend Rd-$483.60 to Dist#1 M&O ($955.41); Highway Dist#3 M&O-$1,006.50 to Dist#2 M&O; Highway Dist#1 BIA Hubbard Bridge Project-$114.71 to Dist#1 M&O; General County Clerk Part time-$101.90 to County Clerk Personal Services-$51.90 and to Data Processing Personal Services-$50.00; Highway Dist#1 Capital Outlay-$58,842.55 to Dist#1 Lease Purchase; Highway Dist#1 Capital Outlay-$20,000.00 to Dist#1 M&O.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No Unscheduled public appearances were made.

 

Motion was made by Austin and seconded by Rowe approving Payroll with warrants to be released on June 28, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 Commissary: 4, AT&T, 118.46, Bill due 12-20-02; 5, Communityworks, 236.96, Juvenile Detention; General: 2316, Kansas Turnpike Authority, 32.00, Tolls; 2317, Caskey Pest Control, 52.00, Pest Control; 2318, Leach Paper Co., 297.34, Supplies; 2319, Budget Towing, 146.00, Blanket for maint.; 2320, Okla. Juvenile Justice SVCS, 1814.28, Blanket For Juvenile Detentions; 2321, Burkes Wrecker Service, 1192.00, Blanket; 2322, Staples, 120.43, Blanket; 2323, OK Dept. of Public Safety, 350.00, OLETS; 2324, Fleetcor Technologies, 1998.61, Blanket For Fuel; 2325, Quality Water Service, 41.00, Blanket; 2326, Quality Water Service, 31.50, Blanket / Water & Rental; 2327, Hampton Inn, 231.00, Lodging; 2328, Black Hills Ammunition, 1298.00, Ammunition; 2329, Patriot PC's LLC, 650.00, Computer; 2330, Southwest Business Products, 917.74, Copy Paper; 2331, One Call, 815.49, Messaging Plan; 2332, Burkes Wrecker Service, 532.00, Repairs; 2333, Merrifield Office Supply, 28.94, Copy Paper; 2334, Quality Water Service, 10.50, Cooler Rent; 2335, Staples, 152.97, Camera; 2336, USI INC., 484.09, Laminator; 2337, Muskogee County Detention Cntr, 302.51, Juvenile Detention; 2338, Osage County Det. Center, 838.55, Juvenile Detention; 2339, Galaxie Business, 50.00, Copier contract; 2340, Ok Cooperative Extension Service, 7493.00, Contractual Services; 2341, AT&T Mobility, 17.33, Cell phone bill; 2342, Lowes Building Center, 85.46, Tables; 2343, Center For Education & Employment Law, 124.95, Desktop Encyclopedia Of Law; 2344, Fleetcor Technologies, 145.71, Gasoline; 2345, Quality Water Service, 293.80, Supplies; 2346, Tonkawa News, 30.00, Subscription; 2347, Blackwell Journal Tribune, 52.00, Subscription; 2348, Newkirk Herald Journal, 22.00, Subscription;    Health: 406, Staples, 61.71, Blanket; 407, Walmart Community BRC, 179.66, Blanket; 408, Oklahoma Correctional Industry, 446.76, Chairs; 409, Moore Medical Corp., 1233.54, Stools; 410, Riverside Publishing, 290.40, Record books; 411, Southwest Business Products, 255.38, Filing cabinets; 412, Cintas Document Management, 25.00, Shredding; 413, STC, 59.00, Copier contract; 414, OK Natural Gas, 107.87, Gas usage For Ponca; 415, City of Blackwell, 538.14, Electric for Blackwell;

                Highway: 2224, Hembree & Hodgson Construction, 12599.80, Paving; 2225, Brandts, 838.18, Blanket; 2226, Hughes Lumber, 141.52, Lumber; 2227, K & R Builders, 53299.12, Oakland Bridge 145; 2228, Hembree & Hodgson Construction, 15133.00, Road Work; 2229, Grant County District #3, 5482.80, Crusher Run; 2230, AT&T, 112.54, Billing; 2231, M K Crushing Llc, 6459.55, Crusher Run; 2232, M K Crushing Llc, 3214.94, Crusher Run; 2233, Take Ten Tire, 366.66, Tire repairs; 2234, Circuit Engineering District #8, 178.60, Signs; 2235, Parker Pest Control, 95.00, Pest Control; 2236, Hercules Tire Sales, 396.92, Tires; 2237, Parker Pest Control, 124.00, Inspections; 2238, Rick's Service Center & Discount Tire, 90.00, Tires; 2239, Blackwell Auto Parts, 9.00, Parts; 2240, Blackwell Auto Parts, 127.13, Parts; 2241, Blackwell True Value Hardware, 3.87, Supplies; 2242, Blackwell Auto Parts, 55.19, Tarps; 2243, Cross Oil, 19299.15, Diesel Fuel; 2244, Blackwell True Value Hardware, 17.96, Wasp killer; 2245, Turner Radiator & Air Cond., 50.00, A/C REPAIRS; 2246, River Ridge Construction Llc, 11880.00, Tree Removal; 2247, Action Truck Parts, 294.26, Freon; 2248, Take Ten Tire, 2767.28, Tires; 2249, Yellowhouse Machinery Co, 787.58, Oil; 2250, Kay Electric Cooperative, 334.75, Billing; 2251, Zee Medical Inc., 143.35, Medical Supplies; 2252, Zee Medical Inc., 49.40, Medical Supplies; 2253, Southwest Kleenpower Inc, 3034.20, Oil Treatment; 2254, Two Rivers Coop, 322.50, Round-Up Pro; 2255, AT&T, 78.19, Long distance; 2256, Don Caughlin, 476.00, Sand; 2257, Warren Cat, 5068.00, Grader Blades; 2258, Kelle Oil Company, 65.50, Tire repair; 2259, River Ridge Construction Llc, 164700.00, Crushed rock; 2260, AT&T, 179.63, Monthly Service; 2261, AT&T, 98.99, Service; 2262, O Reilly Auto Parts,

                40.97, Mirrors; 2263, River Ridge Construction Llc, 4995.00, Excavator For Clearing Trees; 2264, AT&T, 119.31, Phone Service; Lien Fee: 48, Tucker, Gary P, 84.36, Travel; PBA: 37, Caskey Pest Control, 44.00, Pest Control; Serv.Fee: 319, Heartland Western Outfitters, 84.95, Uniforms; 320, Carrot - Top Industries Inc., 282.80, Flags; 321, Canadian County Juvenile Center, 1158.60, Juvenile Detention; 322, AT&T, 494.05, Billing; 323, Safelite Fulfillment Inc, 246.90, windshield;

                County Bridge & Road Improvement: 23, Sunbelt Equipment & Supply, 24180.26, Bridge Materials;

                County Sales Tax Fund: 947, Southwest Paper, 481.00, Blanket; 948, ABL Management, 19731.30, Meal Service; 949, AT&T, 375.25, Router; 950, Fuelman Of Oklahoma, 248.50, Blanket For Fuel; 951, Fuelman Of Oklahoma, 214.66, Blanket For Fuel; 952, Correctional Healthcare

                Companies Inc, 14774.33, Blanket for medical; 953, Verizon Wireless, 260.61, Blanket; 954, Farha Wholesale Co., 200.00, Supplies; 955, Farha Wholesale Co., 47.34, Supplies; 956, Lam Communications, 132.00, Repairs; 957, Welborn Electric Co., 472.98, Repairs; 958, Simplex

                Grinnell, 2013.00, Inspections; 959, Kay County Dist#2, 861.88, Fuel; 960, Farha Wholesale Co., 284.40, Supplies; 961, Locke Auto Parts, 222.43, Supplies; 962, Take Ten Tire, 88.98, Repairs

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:02 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 25th day of June, 2012.

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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