Monday, June 11, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 11, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 8, 2012, at 3:30 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Mary Ramey, Kay County Court Clerk; Carol Purdy, Kay County Assessor; Ray Ball, Kaw Nation; Mike Anello, Blackwell Journal Tribune; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of June 4, 2012.  Motion carried:  Schieber, abstained; Rowe, aye; Austin, aye. 

 

No Jail Director Report was given. 

 

Motion was made by Rowe and seconded by Austin approving Detention Services Agreement by and between Osage County Juvenile Detention Center and the BOCC, $27.05 a day per child.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Contract Western Plains Youth & Family Services, Inc. Kay County for Services at Beckham County Regional Juvenile Detention Center, $29.35 per child per day.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Agreement by and between Kay County Health Department and Corey Inmon doing business as (dba) Turf Surfers to provide lawn care services for the facility located in Blackwell, OK.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Contract between Kay County Health Department and Laboratory Associates, Inc. to provide radiology and phlebotomy services.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Contract by and between Kay County Health Department and Becky Wolfe to provide Directly Observed Therapy and related services to tuberculosis patients.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Reimbursement on Kay County Election Board Secretary Salary for May 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Rowe mentioned work continues on 92nd Street and Bridge.

 

Commissioner Austin said routine work continues. 

 

Motion was made by Rowe and seconded by Austin approving Cooperative Agreement between U.S. Bureau of Indian Affairs Southern Plains Regional Office and Kay County, BIA Agreement No. 12PC01037, 13th Street Reconstruction Project-$1,050,000.00, Dist#3.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation, Crescent Services, SW4/SW4 S36 T25N R2W ending SW4/SW4 S32 T25N R2W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

Motion was made by Rowe and seconded by Austin approving the following Kay County Monthly Reports for May 2012:  County Election Board; County Treasurer; County Clerk.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Officer’s Request for Supplemental Appropriations money being added to General Government Capital Outlay-$20,240.00 (sale of generator-purchase order for this amount will be made to Kay County Sheriff-Sheriff’s Service Fee-$1,619.20 & Sheriff’s Jail Cash-$18,620.80).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#11, 12-238, Back tax collection to the General Ledger has accumulated monies in the County Sinking Fund in the amount of $9.74 authorizing Treasurer to transfer these funds to BancFirst in Blackwell in the County’s Cash Improvement Account; Res#11, 12-239, Highway Dist#3-$1,000.00, Public Service/Pipeline Crossing Line Installation.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Drug Court-$20,282.33 (approved in BOCC meeting on 5-21-12) (NOTE:  amount should have been $7,886.50); Sheriff’s Jail Cash-VOID-$18,620.80 (approved in 6-4-11 meeting); Sheriff’s Service Fee-VOID-$1,619.20 (approved in 6-4-11 meeting); Highway Dist#3-$1,000.00; Highway-$55.49, Dist#1-$18.50; Dist#2-$18.49; Dist#3-$18.50; Preservation Fee-$5,495.00; County Clerk Lien Fee-$3,204.00; Public Buildings Authority-$1,408.84; County Improvement-$9.74.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance & Operations (M&O)-$38.00 to Dist#2 M&O; Sheriff Personal Services-$467.99/Travel-$3,016.92 to Overtime-$2,557.41/M&O-$927.50.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No Unscheduled public appearances were made.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 General: 2282, Kay County, 90.00, Workers Comp; 2283, Lowes Building Center, 375.52, Supplies; 2284, Valero Short Stops, 164.13, Fuel; 2285, Southwest Business Products, 129.08, Office Supplies; 2286, Take Ten Tire, 1194.90, Blanket for maint.; 2287, Bankers Credit Card Service, 643.26, Out Of County Expense; 2288, Southwest Business Products, 361.74, Blanket; 2289, Burkes Wrecker Service, 1484.00, Blanket For Vehicle Maintenance; 2290, Galaxie Business, 31.79, Blanket For Copier Maintenance; 2291, Page Plus Inc., 157.50, Blanket For Paging Service; 2292, Quality Water Service, 59.15, Blanket for water; 2293, Take Ten Tire, 883.72, Blanket For Vehicle Maintenance; 2294, Farha Wholesale Co., 181.74, Blanket; 2295, Regalia Manuf. Co., 193.50, Supplies; 2296, Mail Finance, 1125.00, Lease payment; 2297, Ok State Bursar Office, 47.99, Repairs; 2298, Southwest Business Products, 173.00, Office Supplies; 2299, Botach Tactical, 195.00, Boots; 2300, Southwest Business Products, 13.75, Hanging File Folders; 2301, City of Newkirk, 3415.39, Billing; 2302, Safelite Fulfillment Inc, 74.94, Windshield Repair; 2303, Holts Toner Source, 304.00, Ink Cartridge; 2304, Quality Water Service, 31.85, Water; 2305, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 2306, USPS Disbursing Officer, 4698.73, Office lease; 2307, Quality Water Service, 13.95, Water; 2308, Woelk, Cori, 347.43, Travel; 2309, Grace, Lindsay, 823.15, Travel; 2310, Comanche County Regional Juvenile Detention Cente, 72.00, Juvenile Detention; 2311, Quality Water Service, 21.40, Water; 2312, Woelk, Cori, 134.31, Travel; 2313, Leaming, Janell M, 85.48, Travel; 2314, Thompson, Alicia N, 77.24, Meals; 2315, Klumpp, Larry A., 545.57, Travel; Health: 392, AT&T, 645.43, Billing; 393, June Fetters, 66.60, Travel; 394, Stolhand Heating & Air, 180.00, Maintenance; 395, Stolhand

                Heating & Air, 1769.00, Maintenance; 396, J & P Supply, 124.78, Paper Products; 397, Merrifield Office Supply, 339.50, Copy Paper; 398, Kim Evans, 133.20, Travel; 399, Rose Ann McChristian, 121.93, Travel; 400, Turf Surfers, 175.00, Lawn Care; 401, OK Dept Of Labor, 10.00,        Inspections; 402, STC, 90.51, Copier contract; 403, Ferguson, Jay, 250.00, Lawn Care; 404, STC, 25.00, Copier contract; 405, Centerpoint Energy Arkla, 27.60, Billing; Highway: 2175, Kay County, 3984.00, Workers Comp; 2176, Kay County, 4069.00, Workers Comp; 2177, Kay County, 4912.00, Workers Comp; 2178, Southwest Truck Parts, 479.61, Parts; 2179, Cintas Corporation Loc, 296.13, Uniform Service; 2180, Cintas Corporation, 516.80, Uniform Service; 2181, Cintas Corporation Loc, 844.70, Uniform Service; 2182, Kelle Oil Company, 3289.77, Blanket; 2183, Welch State Bank, 2731.42, Lease Purchase Payment; 2184, River Ridge Construction Llc, 20144.04, Road project; 2185, Kelle Oil Company, 1451.98, Diesel Fuel; 2186, John Deere Credit, 1904.75, Lease Purchase Payment; 2187, 7 Mile Mine LLC, 3606.45, Crusher Run; 2188, Total Com Inc., 250.00, Billing; 2189, Evans & Associates, 5922.00, Fly ash; 2190, Kelle Oil Company, 355.95, Diesel; 2191, Total Com Inc., 747.00, Radio Repairs; 2192, Yellowhouse Machinery Co, 1090.50, Filters; 2193, Wrights Machine Shop, 90.00, Labor; 2194, BDF Enterprises LTD, 33.35, Clean filters; 2195, Cross Oil, 20714.84, Diesel Fuel; 2196, Bill Correll Body & Paint, 400.00, Truck Bed Liner; 2197, Bill Correll Body & Paint, 375.00, Grill guard; 2198, Blackwell Auto Parts, 49.11, Parts; 2199, John Deere Financial, 121.44, Wheel; 2200, Rick's Service Center & Discount Tire, 45.00, Repairs; 2201, Kaman Industrial Technology, 239.27, Supplies; 2202, O Reilly Auto Parts, 320.82, Parts; 2203, Kelle Oil Company, 50.00, Repairs; 2204, Rural Water District #3, 44.77, Water Service; 2205, Oklahoma Tax Commission, 39.50, Tag; 2206, OK Office Of State Finance, Fund 295, 50000.00, Reimbursement; 2207, Rick's Service Center & Discount Tire, 155.00, Repairs; 2208, Quality Water Service, 13.40, Water; 2209, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 2210, Security National Bank, 10113.33, Lease Purchase Payment; 2211, Welch State Bank, 1093.34, Lease Purchase Payment; 2212, Caterpillar Financial Services Corp, 8403.18, Lease Purchase Payment; 2213, Eastman National Bank, 2802.08, Lease Purchase Payment; 2214, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 2215, Deere Credit Inc, 7461.14, Lease Purchase Payment; 2216, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 2217, Security National Bank, 2509.10, Lease Purchase Payment; 2218, Welch State Bank, 898.46, Lease Purchase Payment; 2219, Schieber, Dee, 148.74, Travel; 2220, Schieber, Dee, 91.02, Travel; 2221, River Ridge Construction Llc, 236900.00, Labor; 2222, United States Postal Service, 47.00, Stamps; Lien Fee: 47, Kay County, 8.00, Workers Comp; Serv.Fee: 312, Burkes Wrecker Service, 2805.00, Blanket; 313, Fleetcor Technologies, 2472.74, Blanket; 314, Fleetcor Technologies, 2147.58, Blanket; 315, Applied Concepts, 2742.50, DSR Counting Unit; 316, Safelite Fulfillment Inc, 59.95, Repairs; 317, OK Board Of Tests For Alcohol, 62.00, Enrollment Fee; 318, Texas County Juv. Det. Center, 1321.20, Juvenile Detention; Drug Court: 90, OK Court Services Inc, 2416.00, Coordinator & Administrator Fees; 91, Redwood Biotech, 470.50, Supplies; 92, Bluing Products Inc, 118.95, Bluing; County Sales Tax Fund: 946, Bankers Credit Card Services, 1050.71, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

The following bids (opened in BOCC 6-4-11 meeting) on Bid#2012-27, Janitorial Services-Health Department (Ponca City & Blackwell):  AGA Environmental Services-Blackwell Facility-$435.00/Ponca City-$1,595.00; Anco Services-Blackwell Facility-$475.00/Ponca City Facility-$1,610.00.

 

Motion was made by Austin and seconded by Rowe accepting Anco Services on Bid#2012-27, Janitorial Services-Health Department (Ponca City & Blackwell) Blackwell Facility-$475.00/Ponca City Facility-$1,610.00, as per letter of recommendation from Lisa Cundiff, Assistant Administrator Kay County Health Department.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe accepting bids on the Six Month Bids-Commonly Used Items (bids opened in BOCC 6-4-11 meeting) as follows:  Bid#2012-30 Asphalt-APAC-Central, Inc. Coastal Energy Corp., Evans & Associates, Logan County Asphalt Co., Vance Brothers, Inc., Wood & Sons Paving; Bid#2012-31 Bridge Materials-Bridge & Highway, K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2012-32 Lumber-Bridge & Highway; Bid#2012-33 Grader Blades-Warren Cat; Bid#2012-34 Concrete-Mid-Continent Concrete, PC Concrete; Bid#2012-35 Heavy Equipment Rental-Evans & Associates; Bid#2012-36 Road Rock-APAC-Central, Inc., Bower Trucking, Inc., Evans & Associates, Grant County Dist#3, M. K. Crushing, Quapaw Co., 7 Mile Mine, LLC; Bid#2012-37 Culvert Pipe-TinHorns R US; Bid#2012-38 Office Supplies-Merrifield Offices, Southwest Business, Valley Laser; Bid#2012-39 Janitorial Supplies-J&P Supply, Inc.; Bid#2012-40 Concrete (pour & finish)-Davidson Bros Cement Finishing, Rice Painting & Sandblasting, River Ridge Construction; Bid#2012-41 Road Striping-Advanced Workzone Services, Direct Traffic Control, Roadsafe Traffic Systems, Timestriping, Inc.; Bid#2012-42 Routine Electrical Work-No Bids received.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Bids were opened on Bid#2012-28 Selling Used Motor Grader, Dist#3 as follows:  Boxcer

Equipment-$20,610.00; Southwest Truck Parts, Inc.-$10,000.00; Frontier Equipment-No Bid; Kirby-Smith Macinery, Inc.-No Bid; Van Keppel Co-No Bid; Warren Power & Machinery, Inc.-No Bid; Wooderson Farms-bid not opened because it was received after the time frame that was allowed.

 

Motion was made by Rowe and seconded by Austin to reject and go back out for bid on Bid#2012-28, Selling Used Motor Grader, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:18 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

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Approved this 18th day of June, 2012.

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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