Tuesday, May 29, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 29, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 25, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Jennelle Enevoldsen and Kim Reed, State Auditor and Inspector (SA&I) Office; Cheryl Howard, Kay County Election Board Secretary; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of May 14, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe agreeing to engage with the SA&I Office in the FY 2010-11-12 audit and appointing County Clerk Tammy Reese as the contact person.  Ms. Enevoldsen said since auditors would be here auditing Kay County at end of FY 2012 it was decided to go ahead and audit FY 2012.  She mentioned Kay County would be the first in the state to have FY 2012 audited.  Ms. Enevoldsen went over which FY she thought would require a Federal Audit and mentioned the A-133 Circular.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There was no Jail Director Report given. 

 

Motion was made by Austin and seconded by Rowe approving FY 2012-2013 Workman’s Compensation Renewal Quote Payment Option (One)  paying $222,732.00 on or before July 31, 2012/Intent to Participate in ACCO-SIF Worker’s Compensation/Resolution No. 11, 12-231 to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma Self-Insurance Fund (Worker’s Compensation Program).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Rowe told both Bridges were completed on 108th Street, starting work on a bridge on 197 Street and work continues on Wind Farm Project Roads.

 

Commissioner Schieber said guard rails were to be put up in near future on bridge on Lake Road.

 

Commissioner Austin reported the low water crossing was opened and guard rails are up and mentioned there was a lot of traffic this past weekend. 

 

Motion was made by Austin and seconded by Rowe approving Resolution No. 11, 12-232, Question 10 (Tribal Funds) opposing the proposed changes to Rule 10.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:   Res#11, 12-228, Highway Dist#1-$67,927.92, H3101-98 BIA Pecan North Road Project FY 11-12; Res#11, 12-229, Highway Dist#3-$20,144.04, H3101-60 BIA Hwy. 60 Road Project/Tonkawa Truck Stop; Res#11, 12-230, Highway Dist#2-$40,961.00, H3012-20 reimbursement for road damages.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist-#1-$67,927.92; Highway Dist#2-$40,961.00; Highway Dist#3-$20,144.04; Sheriff’s Service Fee-$3,749.87; Sheriff’s Service Fee-$17,987.08; County Sales Tax-$4,509.64; County Sales

Tax-$73.38; County Sales Tax-$350.00; County Sales Tax-$56,196.29.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

Motion was made by Rowe and seconded by Austin approving the following Transfer of Appropriations: Highway Dist#1 Pecan North Project-$4,185.00 to Maintenance & Operations (M&O); County Sales Tax-Commissary M&O-$40,000.00/DC M&O-$56,000.00 Totaling $96,000.00 to ST Personal Service; Highway Dist#3 M&O-$3,367.00 to Personal Service.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

There were no unscheduled public appearances made.

 

Motion was made by Rowe and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 General: 2265, Walmart Community, 691.59, Blanket; 2266, Fleetcor Technologies, 2510.14, Blanket; 2267, Dell Marketing L.P., 1432.90, Computer; 2268, Cyber-Rover, 55.00, computer repairs service; 2269, STC, 214.00, Copier Maintenance Agree.; 2270, AT&T, 494.05, Billing; 2271, Van Hoesen, Everette H., 66.60, Mileage; 2272, OK Natural Gas, 114.76, Billing; 2273, Allegiance Communications, 31.44, Billing; 2274, Kay Office Equipment, 693.82, Maintenance Agree.; 2275, Sears, 96.75, Supplies; Health: 387, Cardiac Science Corp., 490.00, Batteries; 388, Oklahoma State Dept of Health, 32240.39, Payroll; 389, Ponca City Utility Authority, 1232.22, Electric Usage; 390, Ponca City News, 84.00, Subscription; 391, ANCO Services, 2060.00, Janitorial Services; Highway: 2117, Napa Auto Parts, 981.29, Blanket; 2118, Locke Auto Parts, 594.62, Parts; 2119, Jim Norton Ford, 26077.01, TRUCK; 2120, AMC Urgent Care Plus, 50.00, Drug screening; 2121, Railroad Yard, 3042.00, Guardrail; 2122, AMC Urgent Care Plus, 50.00, Drug Testing; 2123, M K Crushing Llc, 6422.50, Crushed rock; 2124, AMC Urgent Care Plus, 50.00, Drug Screening/New Emp.; 2125, Circuit Engineering District #8, 1400.00, Stop Signs; 2126, Sunbelt Equipment & Supply, 3932.89, Metal; 2127, M K Crushing Llc, 6427.57, Crusher Run; 2128, J & P Supply, 203.69, Janitorial Supplies; 2129, M K Crushing Llc, 7727.10, Crusher Run; 2130, AMC Urgent Care Plus, 50.00, Drug Testing; 2131, Rick Koch Oil Co., 12443.32, Diesel Fuel; 2132, Rowe, Tyson G, 112.11, Mileage; 2133, Hilton Garden Inn, 139.00, Lodging; 2134, Evans & Associates, 15621.48, Asphalt; 2135, Hotsy of Oklahoma Inc., 9976.00, Pressure Washer; 2136, Sunbelt Equipment & Supply, 6216.88, GSP & Channel; 2137, Roberts Truck Center, 363.56, Coupling; 2138, Cross Oil, 21139.69, Fuel; 2139, John Deere Financial, 16025.62, Lease Purchase Payoff; 2140, Welch State Bank, 30010.24, Lease Purchase Payoff; 2141, River Ridge Construction Llc, 5121.80, Rock Hauling; 2142, Blackwell Auto Parts, 95.99, Parts; 2143, John Deere Financial, 673.83, Wheel kit; 2144, Farm Plan, 19.35, Parts; 2145, Circuit Engineering District #8, 59.30, Signs; 2146, Irwin Trailer LLC, 187.50, Tarps; 2147, Rick's Service Center & Discount Tire, 45.00, Tire repair; 2148, Zee Medical Inc., 33.35, Medical Supplies; 2149, Blackwell Auto Parts, 94.03, TRUCK PARTS; 2150, Schieber, Dee, 148.74, Travel; 2151, Ponca City Utility Authority, 461.98, Electric Service; 2152, O Reilly Auto Parts, 51.40, Lubricant; 2153, Circuit Engineering District #8, 134.00, Signs; 2154, Austin, Steve, 40.00, Fuel; 2155, P & K Equipment, 148.76, Blade Bolts W/Nuts; 2156, Ponca City Publishing Co. Inc, 36.00, Billing; 2157, Smethers Shale Pit, 440.00, Shale; 2158, River Ridge Construction Llc, 63000.00, Road project; 2159, City of Blackwell, 10.69, Water; 2160, Safety Kleen, 110.00, Parts Washer & Service; 2161, O Reilly Auto Parts, 325.00, Parts; 2162, Kaman Industrial Technology, 31.08, Parts; Lien Fee: 46, Duroy, Tiffany Ann, 107.67, Mileage; Serv.Fee: 306, Fleetcor Technologies, 1998.70, Blanket; 307, Ponca Body & Paint, 3387.30, Repairs; 308, Baker, Johnny F, 657.00, Juvenile Transports; 309, Baker, Johnny F, 267.00, Juvenile Transports; 310, Grigsba, Julie, 66.00, Juvenile Transports; 311, Wathor, Desiree N, 30.00, Juvenile Transports; County Sales Tax Fund: 933, AT&T, 499.50, Billing; 934, Fuelman Of Oklahoma, 354.42, Fuel; 935, Fuelman Of Oklahoma, 158.41, Fuel; 936, Correctional Healthcare Companies Inc, 16671.62, Medical Services; 937, Quality Water Service, 393.75, Water; 938, Ok Employment Security Commission, 6482.02, Unemployment; 939, Global Equipment Company, 890.90, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 9:49 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

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Approved this 4th day of June, 2012.

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                         

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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