Monday, May 14, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 14, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 11, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, KCDC; Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Donnie Head, Circuit Engineering District #8; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of May 7, 2012, and noting cancellation of special meeting minutes May 10, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving to Table renewing Oklahoma Juvenile Affairs Contract for FY 2012-13.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Director Report:  Jody Burd, KCDCD, gave the current inmate count of 198, with 58 being arrested and released over the weekend, 50 in Department of Corrections.  Burd mentioned a Justice Facilities Authority meeting was held last Friday and budget numbers were discussed and he noted things were looking good. 

 

Motion was made by Austin and seconded by Rowe approving appointment of Lowell LeFebvre as a Trustee/Member to the Justice Facilities Authority Board.  Commissioner Austin explained since Norris Frederick resigned another appointment was needed and Lowell LeFebvre’s name was recommended to the authority.  Brian Hermanson added LeFebvre works for Mertz Manufacturing LLC and has good qualifications.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving funds be deposited into accounts they originated from on a generator that sold at the Elk City Auction ($1,619.00-Sheriff Service Fee/$18,620.80-Jail Cash).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Contract for Labor to maintain grass and trees on property owned by Kay County.  DA Hermanson noted he did not sign Contract because he represented Contractor in the past on civil matters, so First Assistant Jennifer Layton signed.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber reported he had a road closed on Lake Road at the bottom of Whitmore Hill because of a huge hole in the road that is approximately 8 feet deep and 22 feet across. 

 

Commissioner Rowe said crew will pour bridge on Brake Road part of the Blackwell Wind Farm Project, and he hopes bridge will be opened by Friday or early next week.  He said crew worked Friday and Saturday on the Wind Farm Project.  He mentioned the problems he was having with people fishing off bridges and will be posting “No Fishing” signs soon.

 

Commissioner Austin mentioned the south lane is opened on the Dry Road Project and said the north side needs back filled and striping needs to be completed on the road and parking lot.  He discussed the low water crossing damage from the flood and told how he plans to fix these problems. 

 

Motion was made by Austin and seconded by Rowe approving final paperwork for Lease Purchase and assignment of payments on Bid#2012-26 (Belly Dump Trailers, District#2).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving final paperwork for Lease Purchase and assignment of payments on Bid#2012-25 (Motor Grader, District#2).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving Programming Resolution#11, 12-219 for improvements for Roads and Bridges:  Construct overflow structure on Hubbard Road over Chikaskia River.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Superior Pipeline Co, LLC, boring Natural Gas pipeline, NW4/NE4 S35 T25N R2W ending SW4/SE/4 S26 T25N R2W, D#3; Orion Exploration Partners,LLC, boring Saltwater pipelines:  NE4/NE4 S36 T27N R1E ending NW4/NW4 S31 T276N R2E, D#2; SE4/SE4 S25 T27N R1E ending NE4/NE4 S36 T27N R1E, D#3; SE4/SE4 S24 T27N R1E ending NE4/NE4 S25 T27N R1E, D#3; SW4/SW4 S31 T27N R2E ending NW4/NW4 S6 T27N R2E, D#2; NW4/NW4 S6 T27N R2E ending NE4/N#4 S1 T27N R1E, D#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting the following April 2012 Monthly Reports of Officers:  Kay County Sheriff; Election Board; County Health; Court Clerk.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:   Res#11, 12-214, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation Permits; (Superior Pipeline Co); Res#11, 12-215, Highway Dist#3-$17.00, reimbursement for overpayment on tag/title transfer (Brown’s Tag Agency); Res#11, 12-216, Highway Dist#3-$1,768.25, sale of scrap metal (Ponca Iron & Metal); Res#11, 12-217, Highway Dist#2-$1,006.50, reimbursement for culver pipe (Lonette Stone); Res#11, 12-218, Highway Dist#3-$5.97, reimbursement for overpayment on payoff lease purchase (Welch State Bank).  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe rescinding previous motion.    Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving (with noted correction) following Resolutions to Deposit Funds:   Res#11, 12-214, Highway Dist#3-$500.00, Public Service/Pipeline Crossing Line Installation Permits; (Superior Pipeline Co); Res#11, 12-215, Highway Dist#3-$17.00, reimbursement for overpayment on tag/title transfer (Brown’s Tag Agency); Res#11, 12-216, Highway Dist#3-$1,768.25, sale of scrap metal (Ponca Iron & Metal); Res#11, 12-217, Highway Dist#2-$1,006.50, reimbursement for culver pipe (Lonette Stone); Res#11, 12-218, Highway Dist#3-$5.57 (corrected from Agenda that read $5.97), reimbursement for overpayment on payoff lease purchase (Welch State Bank).  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$500.00; Highway Dist#3-$17.00; Highway Dist#3-$1,768.25; Highway Dist#2-$1,006.50; Highway Dist#3-$5.57; CBRI 105C-$30,465.09; Public Building Authority – Health-$398.36.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

There were no unscheduled public appearances made.

 

 

Motion was made by Rowe and Austin approving Payroll with warrants to be released on May 30, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 General: 2118, Caskey Pest Control, 52.00, Pest Control; 2119, Leach Paper Co., 89.91, Supplies; 2120, Cintas Corporation, 103.81, Linen Service; 2121, Take Ten Tire, 1437.06, Vehicle Maintenance; 2122, Take Ten Tire, 490.00, Vehicle Maintenance; 2123, Bankers Credit Card Service, 154.78, Blanket; 2124, Galaxie Business, 45.89, Blanket; 2125, Page Plus Inc., 157.50, Blanket; 2126, Quality Water Service, 39.50, Blanket; 2127, Fleetcor Technologies, 2058.43, Blanket; 2128, Fleetcor Technologies, 2303.64, Blanket; 2129, OK Dept. of Public Safety, 350.00, Blanket For Teletype Fee; 2130, Southwest Business Products, 817.30, Laser Check Forms; 2131, Southwest Business Products, 21.50, Stamp; 2132, Holts Toner Source, 182.75, Print Cartridges; 2133, Merrifield Office Supply, 444.00, Copy Paper; 2134, Craig Co. Detention Center, 119.14, Juvenile Detention; 2135, Osage County Det. Center, 2407.45, Juvenile Detention; 2136, Muskogee County Detention Cntr, 232.70, Juvenile Detention; 2137, Kay County FloodPlain Mgmt., 95.00, Meeting expenses; 2138, Texas County Juv. Det. Center, 851.44, Juvenile Detention; 2139, Canadian County Juvenile Center, 1158.60, Juvenile Detention; 2140, Klumpp, Larry, 330.23, Travel; 2141, Ok Cooperative Extension Service, 7493.00, Contractual Services; 2142, Merrifield Office Supply, 67.92, Paper; 2143, Cain's Lawn Care, 400.00, Blanket;

                Health: 364, Holts Toner Source, 140.00, Toner; 365, Holts Toner Source, 168.00, Toner Cartridges; 366, Robertson, Becky, 96.14, Travel; 367, Ok. State Dept. of Health, 33903.37, Payroll; 368, City of Blackwell, 406.49, Electric for Blackwell; 369, Kim Evans, 180.93, Travel;

                370, Sigrid Krause, 151.94, Travel; 371, US Postage Service, 1500.00, Postage for Ponca office; 372, Outpatient Surgical Center, 18.65, sterilization services; 373, Ana Beets, 227.55, Travel; 374, Rose Ann McChristian, 66.60, Travel; 375, OK Natural Gas, 110.65, Gas usage For Ponca; 376, Cintas Document Management, 39.00, Shredding; Highway: 1997, Hembree & Hodgson Construction, 117198.47, Paving; 1998, G & B Auto, 352.00, Tires; 1999, G & B Auto, 500.00, Repairs; 2000, Kelle Oil Company, 1881.68, Fuel; 2001, Hats Auto Supply, 166.28, Parts; 2002, Action Truck Parts, 1200.00, Blanket; 2003, Action Truck Parts, 1000.00, Blanket; 2004, Brandts, 20.96, Bolts; 2005, Oklahoma Tax Commission, 32.50, Tag & Title; 2006, Circuit Engineering District #8, 630.00, Posts; 2007, Merrifield Office Supply, 90.46, Office Supplies; 2008, Cross Oil, 9826.42, Fuel; 2009, Moonlight Machine LLC, 58.00, Parts; 2010, Ranchers Supply Co,

                249.79, Parts; 2011, Rick's Service Center & Discount Tire, 87.50, Repairs; 2012, Zee Medical Inc., 55.35, Medical Supplies; 2013, OK Corporation Commission, 25.00, Tank Registration; 2014, Kelle Oil Company, 41.00, Repairs; 2015, Owen Auto Supply, 254.06, Filters; 2016, Schieber, Dee, 83.25, Travel; 2017, River Ridge Construction Llc, 60300.00, Labor; 2018, Zee Medical Inc., 152.30, Medical Supplies; 2019, Blackwell Equipment, 264.08, Parts; 2020, Railroad Yard, 7600.00, Tank; 2021, Mike Redding, 88.00, Blanket; 2022, J & P Supply, 183.12, Supplies;

                Lien Fee: 43, Graphic Supplies Inc, 86.22, Paper; PBA: 34, Caskey Pest Control, 44.00, Pest Control;          Preservation Fee: 6, Midwest Printing, 765.52, Index Sheets; Serv.Fee: 285, Auto Intintions, 539.00, Blanket; 286, Special-Ops Uniforms, 2088.78, Uniforms; 287, Special-Ops Uniforms, 1378.18, Uniforms; 288, Bob Hurley Ford, 26574.35, Vehicle; 289, Ponca City News, 6.75, Ad; 290, Special-Ops Uniforms, 773.92, Uniforms; 291, Visual Solutions, 280.00, Business cards; 292, Special-Ops Uniforms, 267.94, Uniform Pants; Drug Court: 75, Ramey Price Cutter Supermarkets, 58.75, Refreshments; 76, Redwood Toxicology Laboratory, 1228.00, Testing; 77, Staples, 329.56, Office Equipment; 78, Watchguard, 248.00, Monitoring; 79, Gold-N-Treasures, 51.84, Key ring; 80, Ball Trophy & Engraving Co., 40.00, Plaques; County Bridge & Road Improvement: 22, Brawley Engineering, 3700.00, Plans; County Sales Tax Fund: 864, Quality Water Service, 390.75, Blanket; 865, Verizon Wireless, 265.72, Billing; 866, Bob Barker Co, 66.00,

                Supplies; 867, Lampton Welding, 74.95, Cylinder Rental; 868, Take Ten Tire, 413.76, Tires; 869, Quality Water Service, 398.25, Water; 870, Dentisource, 400.00, Supplies

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 10:10 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 21st day of May, 2012.

 

 

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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