Monday, May 7, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 7, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 4, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, Kay County District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of April 30, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Jail Director Report:  Jody Burd, KCDCD, gave the current inmate count of 197, with 104 being arrested and released for the week and 50 over the weekend, 47 in Department of Corrections.

 

Discussion was made regarding the selling of generator at the Elk City Auction and the account the funds should be distributed in.  Sheriff Van Hoesen said he spoke with staff at the State Auditor and Inspector’s (SA&I) Office and was told the best practice is for the money to be put back into account that it came out of referencing original purchase of generator.  The generator was purchased on a one year lease purchase in 2002 and was paid out of Jail Cash with one payment coming out of Sheriff Service Fee.

 

Motion was made by Austin and seconded by Rowe Tabling decision on account money from selling generator should be distributed in for further research.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Reimbursement Claim for Election Board Secretary Salary for March and April, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said Evans & Associates has started work on Prospect and stopped on Pecan Road.  He mentioned Karen Dye, Newkirk, asked him about connecting water and electricity in courthouse parking lot.  Schieber told Dist#2 & #3 he had extra signs if needed.

 

Commissioner Austin said he has also visited with Karen Dye about water and electricity in parking lot and indicated he would be more interested in connecting electricity than water.  He also reported all his roads are now open.  Austin talked about the low water crossing on Trader Bend Road and said he purchased a tank off the six month bid list and crew is patching asphalt.

 

Commissioner Rowe mentioned there were a couple of bridges underwater and road closed signs are up and if you see this sign you are not to travel down that road.

 

Brice Kennedy, Attorney for City of Tonkawa, discussed in depth with commissioners the Fountain Road issue with the road and bridge approaches and what funds could be used to make these repairs.  He mentioned the City of Tonkawa wants to rebuild or put up new and this would be a $2 million project.  Kennedy, wanting county support with funding and repairs, said he would like to see this project moved up from FY2018 and wants everyone to be unified.

Questions were asked from the BOCC.

 

Commissioner Rowe suggested getting Oklahoma Department of Transportation involved and seeking engineers for advice.

 

Commissioner Schieber reported cross town beams were being hauled out today. 

 

No action was taken on going out for bid for rock-1 ½” crusher run; 2” rock, 4-6” surge rock.  Austin said he contacted the SA&I about purchasing rock from a quarry that is not on the six month bid list because the quarry’s on the six month bid list cannot provide.  He was told by SA&I you could if the vendor’s on the list cannot provide and he was told the $10,000.00 limit does not apply.  SA&I said to make a phone quote and document on the purchase order the reason for using a different quarry. 

 

Motion was made by Austin and seconded by Rowe approving Renewal of Cooperative Agreement between U.S. Department of Agriculture APHIS-Wildlife Service’s Oklahoma Department of Agriculture, Food & Forestry and BOCC.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Superior Pipeline Co., L.L.C.-Pipeline/Natural Gas-Dist#3:  NE4/NE4 S28 (corrected from Agenda that read S29) T25N R2W ending NW4/NW4 S27 T25N R2W; NE4/SE4 S27 T25N R2W ending NW4/SW4 S26 R25N R2W; SE4/SE4 S26 T25N R2W ending SW4/SW4 S25 T25N R2W; SE4/SW4 S25 T25N R2W ending NW4/NE4 S36 T25N R2W; SE4/NE4 S36 T25N R2W ending SW4/NW4 S31 T25N R1W; NE4/SE4 S31 T25N R1W ending NW4/SW4 S32 T25N R1W; NE4/SE4 S32 T25N R1W ending NW4/SW4 S33 T25N R1W.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting the following 2012 Monthly Reports of Officers:  Treasurer (January, February, March & April); County Clerk (April).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:   Res#11, 12-209, Highway Dist#3-$3,500.00, Public Service/Pipeline Crossing Line Installation Permits (Superior Pipeline Co. & Trinity Land Service); Res#11, 12-210, Highway Dist#3-$2,500.00, Public Service/Pipeline Crossing Line Installation Permits (5 from Range Resources, permits approved in 4-30-12 meeting); Res#11, 12-211, Highway-$4,993.59, State share of severe winter storm - D#1-$1,278.49, 1876-00264(0)-S; D#2-$1,934.61, 1876-00265(0)-S; D#3-$1,780.40, 1876-00185(0)-S; Res#11, 12,212, Highway Dist#1-$56,962.27, H3101-80B Highland Avenue Extension Road Project Fy11-12; Res#11, 12-213, County Sales Tax-$676.22, reimbursement for overpayment on health coverage.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.    

 

Motion was made by Austin and seconded by Rowe approving Officer’s Request for Supplemental Appropriations to General Government Maintenance & Operations (M&O)-$4,031.76 money from Emergency Management Performance Grant (EMPG) funds for period January 1, 2012-March 31, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Public Buildings Authority-Health-$366.73 (approved in meeting on 4-23-12 this is noting correction to amount previously listed as $362.73); Highway-$63.49, D#1-$21.16; D#2-$21.17; D#3-$21.16; Highway-$4,993.59, D#1-$1,278.49; D#2-$1,934.61; D#3-$1,780.49; Highway Dist#1-$59,962.27; Highway Dist#3-$6,000.00; Preservation Fee-$5,565.00; County Clerk Lien Fee-$5,943.75; Treasurer’s Mortgage Certification-$605.00; Public Buildings Authority-$1,408.84; County Sales Tax-$676.22.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

Motion was made by Rowe and seconded by Austin approving the following Transfer of Appropriations:  General Government FICA-$9.38 to Treasurer Part-Time; County Clerk Part-time-$8,046.19/Data Processing Personal Service-$7,745.00-$15,791.19 to County Clerk Personal Service-$4,695.22/Data Processing M&O-$3,350.97/Data Processing Capital Outlay-$7,745.00; JFA M&O-$75,000.00 to Personal Service.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances made.

 

Bids were opened as follows: 

 

Bid#2012-23, Selling Used Belly Dump Trailers, Dist#2:  Butler Trucking, LLC-$49,501.00; Yellowhouse Machinery-No Bid; Frontier Equipment Sales, LLC-No Bid; G.W. Van Keppel Company-No Bid.

 

Motion was made by Austin and seconded by Rowe approving to accept bid from Butler Trucking, LLC selling two (2) Belly Dump Trailers in the amount of $49,501.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Bid#2012-24, Selling Used Motor Grader, Dist#2:  Boxcer Construction Equipment Inc.-$57,520.00; Ray’s used Equipment Inc.-$56,099.00; Warren Power & Machinery, Inc.-$42,000.00; Yellowhouse Machinery-No Bid; C. L. Boyd-No Bid; Frontier Equipment Sales, LLC-No Bid; G. W. Van Keppel Company-No Bid.

 

Motion was made by Austin and seconded by Rowe approving to accept bid from Boxcer Construction Equipment Inc. selling Used Motor Grader in the amount of $57,520.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Bid#2012-25, Motor Graders, Dist#2:  Warren Power & Machinery, Inc.-$160,000.00; Frontier Equipment-No Bid; C. L. Boyd-No Bid; G. W. Van Keppel Company-No Bid; Yellowhouse Machinery Co.-No Bid; Kirby-Smith Machinery, Inc.-No Bid.

 

Motion was made by Austin and seconded by Rowe approving to accept bid from Warren Power & Machinery, Inc. purchasing a 2005 Cat 140H CCA01399 Motor Grader in the amount of $160,000.00 on an 84 month lease purchase with monthly payments of $2,114.47 at 2.95% interest.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Bid#2012-26, Belly Dump Trailers, Dist#2:  Irwin Trailer-Manual Tarp-$32,152.20/Electric Tarp-$32,583.00; Yellowhouse Machinery-No Bid; Kirby-Smith Machinery, Inc.-No Bid; G. W. Van Keppel Co.-No Bid; Frontier Equipment-No Bid.

 

Motion was made by Austin and seconded by Rowe approving to accept bid from Irwin Trailers purchasing two (2) Belly Dump Trailers with an electric tarp in the amount of $32,583.00 each on a five year lease purchase at 2.95% interest.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 General: 2099, Burkes Wrecker Service, 1886.00, Blanket for maint.; 2100, Burkes Wrecker Service, 402.00, Blanket For Vehicle Maintenance; 2101, Burkes Wrecker Service, 1434.20, Vehicle Maintenance; 2102, Southwest Business Products, 7.50, Name plates; 2103, Southwest Business Products, 9.60, Post It Notes; 2104, Southwest Business Products, 22.32, Pens; 2105, Quality Water Service, 34.50, Water; 2106, Quality Water Service, 19.00, Water; 2107, Sac & Fox Juvenile Detention, 84.44, Juvenile Detention; 2108, AT&T, 118.46, Telephone Service; 2109, AT&T, 478.19, Telephone Service; 2110, Newkirk Auto Parts, 35.99, Battery; 2111, Quality Water Service, 13.00, Water; 2112, Grace, Lindsay, 751.83, Travel; 2113, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 2114, Galaxie Business, 68.64, Copier contract; 2115, Woelk, Cori, 218.12, Travel; 2116, Patriot PC's LLC, 625.00, Computer; 2117, Merrifield Office Plus, 59.99, Battery Backup; Health: 357, Oklahoma Correctional Industries, 1505.01, Office furniture; 358, Centerpoint Energy Arkla, 33.95, Gas usage-Blackwell; 359, June Fetters, 199.80, Travel; 360, STC, 25.00, Monthly copier maint.; 361, Carol Rickards, 156.25, Nursing; 362, Turf Surfers, 70.00, Lawn Care; 363, Tanya Pike, 17.76, Travel; Highway: 1942, Warren Cat, 341.32, Parts; 1943, Lowes Building Center, 221.96, Misc Supplies; 1944, Brandts, 197.90, Supplies; 1945, Cintas Corporation Loc, 697.90, Blanket; 1946, Embassy Suites - Norman, 255.00, Lodging; 1947, Blackwell True Value Hardware, 9.48, Valves; 1948, Evans & Associates, 1689.75, Asphalt; 1949, Mike Redding, 64.00, Shale; 1950, Ponca City Publishing Co. Inc, 36.00, Billing; 1951, Total Com Inc., 250.00, Billing; 1952, Lowes Building Center, 116.40, Posts; 1953, Bkl Incorporated, 3353.41, Oakland Road Project; 1954, Kelle Oil Company, 1297.15, Tires & Misc; 1955, AT&T, 112.54, Billing; 1956, Grant County Dist #3, 2671.81, Crusher Run; 1957, Sunbelt Equipment & Supply, 39607.48, Bridge Materials; 1958, Grant County District #3, 5440.72, Crusher Run; 1959, Sunbelt Equipment & Supply, 3300.00, Gated Cattle Guard; 1960, Blackwell True Value Hardware,53.41, Paint; 1961, Ponca City Utility Authority, 457.97, Billing; 1962, Farm Plan, 257.61, Blades; 1963, Contractors Oilfield Supply, 7.61, Flat Plug; 1964, Grant County Rock Quarry, 992.42, Crusher Run; 1965, Sooner Heating And Air, LLC, 280.50, Service call; 1966, Centerpoint Energy Arkla, 102.16, Gas bill; 1967, K & O Construction, 4713.00, Supplies; 1968, Kellpro Computer, 41.40, Software; 1969, OK Natural Gas, 92.43, Billing; 1970, Blackwell Equipment, 349.96, Parts; 1971, Bruce Davis Alignment, 45.00, Alignment; 1972, O Reilly Auto Parts, 4.98, Assry Plug; 1973, Munn Supply Inc., 78.11, Oxygen; 1974, Owen Auto Supply, 362.55, Filters; 1975, OK Natural Gas, 43.94, Gas service; 1976, Ponca City Publishing Co. Inc, 108.00, Wireless Service; 1977, Farm Plan, 478.83, Chain Saw; 1978, Blackwell True Value Hardware, 132.91, Hose; 1979, Rural Water District #3, 36.80, Water Service; 1980, O Reilly Auto Parts, 126.45, Grease Gun; 1981, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1982, Security National Bank, 10113.33, Lease Purchase Payment; 1983, Welch State Bank, 1093.34, Lease Purchase Payment; 1984, Caterpillar Financial Services Corp, 6288.71, Lease Purchase Payment; 1985, Eastman National Bank, 2802.08, Lease Purchase Payment; 1986, John Deere Credit, 1904.75, Lease Purchase Payment; 1987, Welch State Bank, 1648.91, Lease Purchase Payment; 1988, Caterpillar Financial Services Corp, 2833.66, Lease Purchase Payment; 1989, Deere Credit Inc, 7461.14, Lease Purchase Payment; 1990, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1991, John Deere Credit, 1801.73, Lease Purchase Payment; 1992, Security National Bank, 2509.10, Lease Purchase Payment; 1993, Welch State Bank, 30883.26, Lease Purchase Payment; 1994, Welch State Bank, 31097.73, Lease Purchase Payment; 1995, River Ridge Construction Llc, 95300.00, Labor; 1996, Cintas Corporation, 393.90, Blanket; PBA: 31, Bagg, Jack, 800.00, Contractual Services; 32, Bagg, Jack, 800.00, Contractual Services; 33, Bagg, Jack, 800.00, Contractual Services; Serv.Fee: 279, Oklahoma Tax Commission, 37.50, Registration; 280, Ross, Tom, 378.00, Juvenile Transports; 281, Duroy, Tiffany Ann, 39.00, Female Juvenile Transport; 282, Baker, Johnny F, 1287.00, Juvenile Transports; 283, Galls, 92.09, Accessories; 284, Galls, 152.73, Accessories; County Sales Tax Fund: 857, Lemke, Travis S, 141.08, Refund of ins. premium; 858, Bob Barker Co, 497.03, Blanket; 859, Fuelman Of Oklahoma, 201.22, Blanket; 860, Houser Hardware, 181.23, Blanket; 861, AT&T, 509.74, Blanket; 862, ABL Management, 19121.80, Blanket; 863, Loomis Bros Equipment Co, 142.13, Supplies

               

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:29 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

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Approved this 14th day of May, 2012.

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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