Monday, April 30, 2012

Kay County Courthouse

Newkirk, OK 

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 30, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 27, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Jennifer Layton, Kay County First Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of April 23, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving special meeting minutes of April 25, 2012.  Motion carried:  Schieber, abstained; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving to enter into Kay County Home Finance Authority special meeting (9:05 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

Motion was made by Austin and seconded by Rowe approving to reconvene regular meeting of the BOCC.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

No Jail Director Report was given.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said last Friday he had lunch with Gary Ridley, Oklahoma Department of Transportation and Tom Simpson, Bureau of Indian Affairs and noted funding would be received to redo 13th Street from Blackwell to Tonkawa on a five year plan and four to five Bridges would be partially funded in District #3.

 

Commissioner Rowe said overlaying Blackwell to Tonkawa was done through a high priority grant.  There were 98 applicants who applied for these grants and only two were received in Oklahoma.

 

Rowe noted Bridge on 108 Street is completed and said several of the roads north of Nardin are under construction.

 

Commissioner Austin reported Union Street on Highway 11 to Adobe Road is closed.

 

Motion was made by Austin and seconded by Rowe approving to go out for bid on six month bids for commonly used items, period covering July 1, 2012 to December 31, 2012, Bid#2012-30-42 as follows:  30-Asphalt; 31 Bridge Materials;32-Lumber; 33-Grader Blades; 34-Concrete; 35 Heavy Equipment Rental; 36 Road Rock; 37-Culvert Pipe; 38-Office Supplies; 39-Janitorial Supplies; 39-Janitorial Supplies; 40-Concerte Pour & Finish; 41-Road Striping (traffic marking); 42-Routine Electrical Work.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Commissioner Rowe mentioned the overlay west of Love’s and the fact that the overpass is the City of Tonkawa’s responsibility and ODOT can’t fix until 2018.  Rowe was expecting officials from the City of Tonkawa to be present and explain the situation.  Commissioner Schieber commented the BOCC could move the item to the end of the Agenda allowing time for officials to arrive.

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Range Production Co. NE4/NW4 S23 T25N R1W ending SE4/SW4 S14 T25N R1W, D#3; Range Production Co. NE4/NW4 S26 T25N R1W ending SE4/SW4 S23 T25N R1W, D#3; Select Energy SE4/SE4 S31 T25N R1E ending SW4/SW4 S30 T25N R1E, D#3; Range Resources SE4/SE4 S35 T25N R2W ending SW4/SW4 S36 T25N R2W, D#3; Range Resources SW4/SW4 S36 T25N R2W ending NW4/NW4 S1 T24N R2W, D#3; Range Resources NW4/NW4 S25 T25N R2W ending NE4/NE4 S25 T25N R2W, D#3; Range Resources SE4/SE4 S23 T25N R2W ending NE4/NE4 S26 T25N R2W;, D#3; Range Resources SE4/SE4 S23 T25N R2W ending SE4/SE4 S23 T25N R2W, D#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting the following March 2012 Monthly Reports of Officers:  County Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:   Res#11, 12-203, Highway Dist#1-$3,353.41, H3101-145 Oakland Bridge#145 Road Project; Res#11, 12-204, Highway Dist#3-$60,000.00, sale of two belly dump trailers (Bid#2012-21); Res#11, 12-205, Highway Dist#3-$1,000.00, Two Public Service/Pipeline Crossing Line Installations; Res#11, 12-206, Highway Dist#3-$3,000.00, Pipeline Service/Pipeline Crossing Line Installation; Res#11, 12-207, Highway Dist#3-$10.86, Member’s Capital Credit; Res#11, 12-208, Highway Dist#3-$3,408.40, payment for damage to culvert & bridge.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.    

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$323,306.07, D#1-$107,768.69; D#2-$107,768.69; D#3-$107,768.69; Highway Dist#1-$3,353.41; Highway Dist#3-$60,000.00; Highway Dist#3-$1,000.00; Highway dist#3-$3,000.00; Highway Dist#3-10.86; Highway Dist#3-$3,408.40; Sheriff’s Service Fee-$31,278.00; Sheriff’s Service Fee-$2,694.20; County Sales Tax-$7,293.89.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

Motion was made by Austin and seconded by Rowe approving the following Transfer of Appropriations:  CBRI 105C-$38,968.35 to H3012-71 ETR Bridge 29, D#2.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Unscheduled public appearances:  Sheriff Van Hoesen mentioned the generator that sold at a recent auction in Elk City and said he was requesting for that money to be deposited in his Sheriff’s Service Fee account because that was the account the generator was bought from.

 

First Assistant District Attorney Jennifer Layton told the Sheriff the matter needed to be placed on the Agenda in order to be discussed.

 

No action was taken regarding assisting City of Tonkawa with overlay of the south road overpass.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

FY 2011/2012 PURCHASE ORDERS

                2011-2012 General: 2085, Fleetcor Technologies, 1764.62, Blanket For Fuel; 2086, Wyndham Garden Hotel, 267.00, Lodging; 2087, Southwest Business Products, 1197.00, Office Supplies; 2088, Younger Electric, 389.08, Ballasts; 2089, Holts Toner Source, 340.00, Ink Cartridges; 2090, Staples, 199.99, Software; 2091, Kay Office Equipment, 110.61, Maintenance Agree.; 2092, Allegiance Communications, 37.44, Billing; 2093, City of Newkirk, 4090.23, Billing; 2094, AT&T, 1598.89, Billing; 2095, Secretary of State, 10.00, Filing Fee; 2096, AT&T Mobility, 444.68, Phone Service; 2097, Staples, 16.52, Supplies; 2098, Kay County, 90.00, Workers Comp; Health: 346, J & P Supply, 293.98, Multi-Fold Towels; 347, McKesson Medical-Surgical, 29.18, Medical Services; 348, Pioneer Technology Center, 50.00, Refreshments; 349, Falco Alarm Co., 100.00, Service charge; 350, STC, 79.00, Copier maintenance; 351, STC, 83.00, Copier maintenance; 352, Ponca City Utility Authority, 1151.24, electric bill; 353, Ferguson, Jay, 250.00, Lawn Care; 354, AT&T, 643.42, Monthly Phone Service; 355, Langdon, Emily, 134.30, Travel; 356, Wehunt, Amy, 15.54, Travel; Highway: 1919, Houser Hardware, 494.08, Misc Supplies; 1920, Hats Auto Supply, 200.00, Parts; 1921, Cintas Corporation Loc, 454.25, Blanket; 1922, Pioneer Hydraulics, 119.86, Blanket; 1923, Action Truck Parts, 698.47, Parts; 1924, Embassy Suites - Norman, 255.00, Lodging; 1925, 7 Mile Mine LLC, 7465.58, Crusher Run; 1926, Grant County Dist #3, 5432.95, Crusher Run; 1927, Harlands Diesel, 530.40, Repairs; 1928, Harlands Diesel, 1392.48, Repairs; 1929, Embassy Suites - Norman, 85.00, Acco lodging; 1930, M K Crushing Llc, 6471.63, Crusher Run; 1931, Grant County Dist #3, 5489.83, Crusher Run; 1932, Cross Oil, 14481.29, Fuel; 1933, Warren Cat, 166.03, Filters and oil; 1934, Rick's Service Center & Discount Tire, 45.00, Tire repair; 1935, Owen Auto Supply, 71.87, Gauges; 1936, Circuit Engineering District #8, 13000.00, TRUCK; 1937, Zee Medical Inc., 181.35, Medical Supplies; 1938, Schieber, Dee, 148.74, Travel; 1939, Kay County, 3984.00, Workers Comp; 1940, Kay County, 4069.00, Workers Comp; 1941, Kay County, 4912.00, Workers Comp; Lien Fee: 42, Kay County, 8.00, Workers Comp; PBA: 30, OK Dept Of Labor, 10.00, Inspections; Reimburse: 34, Computer Mapping Co., 2600.00, Mapping software; Serv.Fee: 275, Blackwell Animal Hospital, 54.12, Blanket; 276, Galls Inc., 288.15, Accessories; 277, Galls, 153.21, Accessories; 278, Watchguard Video, 114.00, Dvds; Drug Court: 72, Redwood Biotech, 227.75, Supplies; 73, Farha Wholesale Co., 44.96, Towels; 74, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; County Sales Tax Fund: 846, Quality Water Service, 310.75, Water; 847, Quality Water Service, 380.25, Blanket; 848, Correctional Healthcare Companies Inc, 16671.62, Blanket; 849, Fuelman Of Oklahoma, 110.23, Blanket; 850, Budget Pest Control, 150.00, Blanket; 851, Kay Office Equipment, 157.59, Blanket; 852, Bankers Credit Card Services, 425.56, Blanket; 853, Bankers Credit Card Services, 297.74, Supplies; 854, Farha Wholesale Co., 294.34, Supplies; 855, OK Dept Of Labor, 25.00, Supplies; 856, City of Newkirk, 6993.17, electric bill

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

Bid #2012-22, Compactor, Dist#3 was opened as follows:  Frontier Equipment-No Bid; Kirby-Smith Machinery, Inc.-No Bid; G. W. Keppel-$83,550.00 for a 2008 Volvo SD116DX with Padfoot Shell Kit S/N 199018 (1130 hours); Scott Equipment Company, LLC-$50,000.00 for a Ingersoll Rand SD-100D, 2007 Stock# 1825591 (1700 hours).

 

Motion was made by Rowe and seconded by Austin approving accepting bid from Scott Equipment Company, LLC in the amount of $50,000.00 on Bid #2012-22, Compactor, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:05 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

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Approved this 7th day of May, 2012.

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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