Monday, April 02, 2012

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 2, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 30, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Jennifer Layton, Kay County First Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center Assistant Director; Larry Klumpp, OSU Extension; Marvin Beyer, Mehlberger Brawley Engineering; Scott Cloud, Newkirk Herald Journal; Tom Firme, Blackwell Journal Tribune; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of March 26, 2012, and special meeting minutes of March 29, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Jail Director Report:  Jody Burd, KCDCD, reported the daily inmate count of 165; he mentioned 85 were arrested and released over the weekend and 48 were in DOC.  He noted the second phase of the Dry Road Project has started.  The BOCC asked about having trustees helping with some of their upcoming projects and Burd said he would try and get about six who would qualify.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber said he hoped to get started on Pecan Road around Wednesday or Thursday.

 

Commissioner Rowe reported crew finished south side of 108 Street and would begin on the north side.

 

Commissioner Austin said crew would pour bridge flooring on Bridge 29 on Bender Road.

 

All commissioners noted these projects would begin weather permitting. 

 

Motion was made by Rowe and seconded by Austin approving to pay Invoice No. KayCo-05-05-01, BIA Project, Bridge & Approaches over Bird’s Nest Creek CN 161, Mehlburger Brawley Engineering in the amount of $3,700.00.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Schieber and seconded by Austin approving Lease Purchase Agreement for 2008 John Deere 770D (corrected from Agenda that read 7700) Grader, SN 619786, Dist#1 (purchased from Dist#3); Acknowledgement of Lease Assignment and Affidavit for Contracts and Payments.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.  

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossing Line Installations:  Select Energy, NW4/NW4 S26 T25 R1W – NW4/NW4 S25 T25 R1W, D#3; Indian Nations Fiber Optic, NW4/NE4 S18 T29N R1W – NW4/NW4 S17 T29N R1W, D#3; State Line Tavern, SW4/SW4 S14 T29N 1W – NE4 S15 T29N R2W, D#3.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Dispose of Equipment:  Res#11, 12-181, Court Clerk Office, CPU HP 7100, returning to OCIS.   Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:   Res#11, 12-174, Highway Dist#3-$750.00, Road Crossing Permit; Res#11, 12-176, Highway Dist#3-$900,000.00, Road Maintenance Contract H3103-57 Blackwell Wind Farm Project; Res#11, 12-177, Highway Dist#3-$484.00, sale of scrap aluminum; Res#11, 12-178, Highway Dist#3-$50.00, refund on purchase of new computer; Res#11, 12-179, Highway Dist#1-$50.00, refund on purchase of new computer; Res#11, 12-180, Open Dump Reward-$34.50.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$750.00; Highway Dist#3-$900,000.00; Highway Dist#3-$484.00; Highway Dist#3-$50.00; Highway Dist#1-$50.00; Open Dump Reward-$34.50; Highway Dist#3-$18,000.00; County Sales Tax-$56,183.94; County Sales Tax-$121.63.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Transfer of Appropriations:  Highway D#1 Maintenance & Operations-$8,881.51 to Lease Purchase; Sheriff Maintenance & Operations-$13,000.00 to Personal.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

There were no unscheduled public appearances. 

 

Motion was made by Austin and seconded by Rowe approving  to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss potential litigation (9:30 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving to reconvene regular meeting of the BOCC (10:45 a.m.).  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

No discussion or action was taken regarding potential litigation.

 

Bid#2012-20, Belly Dump Trailer, Dist#1 was opened as follows:  Irwin Trailer, LLC-$29,925.00, with lease purchase-$30,195.00, with electric tarp-$30,425.00, 5 year lease purchase with an interest rate of 3.12% through Welch State Bank; Southwest Trailers & Equipment, LLC-$29,250.00, with lease purchase-$32,477.40; 5 year lease purchase with an interest rate of 2.93% through Empire Financial Services; City Trailer, Inc.-$30,910.00 with manual tarp, with lease purchase-$34,259.40, 5 year lease purchase with an interest rate at 2.93% through Empire Financial Services; Kirby-Smith Machinery, Inc.-No Bid; Frontier Equipment Sales, LLC-No Bid; Yellowhouse Machinery-No Bid; Van Keppel Company-No Bid.

 

Motion was made by Schieber and seconded by Austin to Table Bid#2012-20, Belly Dump Trailer, Dist#1.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 1860, Caskey Pest Control, 52.00, Pest Control; 1861, Take Ten Tire, 1317.24, Maintenance; 1862, Quality Water Service, 30.00, Water & Cooler Rent; 1863, Cintas Corporation, 103.81, Linen Service; 1864, Quality Water Service, 8.50, Water & Cooler Rent; 1865, Valero Short Stops, 27.86, Fuel; 1866, Fleetcor Technologies, 1700.37, Blanket For Fuel; 1867, Interact Public Safety Systems, 10986.30, Software Licenses; 1868, Newkirk Mini-Storage, 225.00, Storage rental; 1869, Best Western, 150.00, Lodging; 1870, Kay Office Equipment, 135.64, Maintenance Agree.; 1871, AT&T Mobility, 444.48, Billing; 1872, City of Newkirk, 3564.90, Billing; 1873, USPS Disbursing Officer, 4698.73, Office lease; 1874, Quality Water Service, 44.00, Water; 1875, Fry, Nancy P., 294.90, Travel & Meals; 1876, Kay County, 90.00, Workers Comp; Health: 300, Pitney Bowes Inc., 93.48, Ink Cartridge; 301, Family Discount Pharmacy, 6.42, Epinephrine; 302, Southwest Business Products, 26.10, Office Supplies; 303, Sigrid Krause, 81.03, Travel; 304, STC, 25.00, Maintenance Agree.; 305, STC, 79.85, Maintenance service; 306, AT&T, 643.59, Phone Service; 307, Outpatient Surgical Center, 34.50, sterilization services; 308, Falco Alarm Co., 213.00, Monitoring for alarm sys; 309, Ponca City Utility Authority, 1085.43, electric bill; 310, Centerpoint Energy Arkla, 26.81, Gas usage-Blackwell; Highway: 1695, Hembree & Hodgson Construction, 120201.73, Paving; 1696, Mike Redding, 180.00, Sand; 1697, Southwest Truck Parts, 499.66, Parts; 1698, Brandts, 241.34, Misc Supplies; 1699, Southwest Truck Parts, 488.48, Parts; 1700, Cintas Corporation Loc, 641.22, Uniform Service; 1701, Cintas Corporation, 525.20, Uniform Service; 1702, Cintas Corporation Loc, 592.99, Uniform Service; 1703, Grissoms Llc, 428.58, Parts; 1704, Best Value Inn, 82.00, Lodging; 1705, Ponca City Publishing Co. Inc, 36.00, Billing; 1706, John Deere Credit, 1904.75, Lease Purchase Payment; 1707, John Deere Credit, 1801.73, Lease Purchase Payment; 1708, Circuit Engineering District #8, 2509.00, Post Sign; 1709, Blackwell Auto Parts, 26.96, Parts; 1710, Dish Network, 55.87, Billing; 1711, Kelle Oil Company, 349.79, Repairs; 1712, Dish Network, 755.88, Billing; 1713, Jay Warner Wrecker Service, 337.50, Towing; 1714, Kelle Oil Company, 60.00, Repairs; 1715, Oklahoma Tax Commission, 43.50, Registration; 1716, Centerpoint Energy Arkla, 155.99, Billing; 1717, Kelle Oil Company, 2386.84, Tires; 1718, Schieber, Dee, 148.74, Travel; 1719, Kay County, 3984.00, Workers Comp; 1720, Kay County, 4069.00, Workers Comp; 1721, Kay County, 4912.00, Workers Comp; Lien Fee: 32, OK State Auditor & Inspector, 70.00, Registration; 33, County Clerks & Deputies Assoc., 40.00, Membership dues; 34, County Clerks & Deputies Assoc., 195.00, Registration; 35, Duroy, Tiffany Ann, 62.07, Meals & Misc; 36, Kay County, 8.00, Workers Comp;

                PBA: 28, Caskey Pest Control, 44.00, Pest Control; 29, Bagg, Jack, 800.00, Contractual Services;

                Reimburse: 31, ESRI, 400.00, Maintenance;                Serv.Fee: 249, Black Hills Ammunition, 1298.00, Ammunition; 250, Desert Snow LLC, 1980.00, Registration; 251, Foust, Peggy, 330.00, Juvenile Transports; 252, Ross, Tom, 153.00, Juvenile Transports; 253, Baker, Johnny F, 783.00, Juvenile Transports; 254, Travis Voice & Data, 995.00, Equipment; Drug Court: 66, Watchguard, 248.00, Monitoring; County Bridge & Road Improvement: 18, Circuit Engineering District #8, 10000.00, Surveying; County Sales Tax Fund: 754, Bankers Credit Card Services, 782.70, Supplies; 755, Quality Water Service, 207.50, Water; 756, Fuelman Of Oklahoma, 264.26, Fuel; 757, AT&T, 512.87, Phone bill; 758, Bankers Credit Card Services, 60.47, Supplies; 759, Identification Systems & Technolgy Of North Ameri, 5250.00, Equipment; 760, City of Newkirk, 6831.41, Billing         

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 11:15 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

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Approved this 9th day of April, 2012.

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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