Monday, March 19, 2012

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 19, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 16, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Jennifer Layton, Kay County First Assistant District Attorney; Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Julia Curry and Tiffany Davis, Oklahoma Court Services; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of March 12, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Tiffany Davis, Oklahoma Court services, talked about the upcoming project for Kildare Public School.  She said an auction/dinner will be held on March 30th and all proceeds will go toward play ground equipment and fencing materials.  Ms. Davis reported the total monthly hours that were completed in February 2012.

 

Jail Director Report:  Jody Burd, KCDCD, reported the daily inmate count of 171, and noted at one time the number went over the 200 mark; he mentioned 36 were arrested and released over the weekend and 48 in DOC.

 

Commissioner Rowe talked to Burd regarding getting inmates to help on bridge projects.  Commissioner Austin asked if an inmate got hurt who would be liable and Burd answered the county.

 

Stray horses:  Sheriff Van Hoesen explained the protocol of stray horses and the many different problems and expenditures the county faces.  Van Hoesen said the Sheriff is statutorily required to pick up stray horses.  If owners cannot be located or horses are not claimed they are taken to the Newkirk Sale Barn.  Van Hoesen said he uses his personal pickup and trailer to pick up the horses and haul at no expense.

 

Recently, Van Hoesen picked up eight (8) stray horses and delivered to the Newkirk Sale Barn.  He then placed two ads in the Ponca City Newspaper for a two week period and owners picked up three of the horses but did not take all eight of them.  After selling the five (5) horses that owners did not pick up the amount still owed to the Newkirk Sale Barn totaled $1,610.00.  Van Hoesen asked BOCC to pay this amount.

 

Commissioner Austin asked why the owners are not responsible to pay this amount owed to the Newkirk Sale Barn and suggested pursuing the owners to pay this amount.

 

Sheriff Van Hoesen said he is afraid owners are not going to pay and he doesn’t want the Newkirk Sale Barn stuck with these fees because the Sheriff’s Department depends on them to help house stray horses and cows.  Van Hoesen said Newkirk is the only Sale Barn in Kay County that will let him bring stray’s in.

 

Jennifer Layton, ADA, said this does cause liability issues for the county and can certainly understand the Sheriff’s position in this matter.  She said maybe the county needs to file restitution on the owner. 

 

Motion was made by Austin and seconded by Rowe approving Pottawatomie County Regional Juvenile Detention Center Contract, $30 per day per child.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

No action was taken on Amendment to Gas Sales Agreement. 

 

Motion was made by Rowe and seconded by Austin approving and authorizing Chairman Schieber to sign the Five Year Exempt Manufacturing Reimbursement Claim.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner’s commented the rain has postponed several of their projects.  

 

Motion was made by Schieber and seconded by Rowe approving to go out for bid to sell two (2) belly dump trailers, Dist#1.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving to go out for bid to sell two (2) belly dump trailers, Dist#3.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Schieber and seconded by Austin approving going out for bid to purchase two (2) belly dump trailers, Dist#1.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving going out for bid to purchase two (2) belly dump trailers, Dist#3.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving Cooperative Agreement between U.S. Bureau of Indian Affairs Southern Plains Regional Office and the BOCC; BIA Agreement No. A12AC00747, for the Tonkawa Truck Stop Access Improvement Project, Amount-$750,000.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Public Service/Pipeline Crossings with Range Resources at the following locations:  Road Bore starting in the NE4/NE4 S27 T25N R2W ending NW4/NW4 S26 T25N R2W; Road Bore starting in the NE4/NE4 S28 T25N R2W ending NW4/NW4 S27 T25N R2W.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

Motion was mad Rowe and seconded by Austin approving the following February 2012 Kay County Monthly Reports:  Assessor.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:   Res#11, 12-168, Highway Dist#1-$26,619.56, BIA reimbursement, H3101-98 Pecan North Road Project FY11-12-$21,619.56; H3101-99 Prospect/Airport Bridge #100 Road Project FY11-12 $5,000.00.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.   

 

Motion was made by Austin and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$26,619.56; CBRI 105C-$30,513.49; Visual Inspection Reimbursement-$1,023.62.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving Highway D#1 pecan North Road Project-$18,722.76/Interest Earned BIA on Pecan North-$10.80 ($18,733.56) to Maintenance & Operations; County Sales Tax  ST-0800-12 Travel-783.00 to ST-0800-10 Personal Service; County Sales Tax JC-0800-12 Travel-$37.00 to ST0800-10 Personal Service; County Sales Tax ST-0800-13 Overtime-$9,500.00 to ST-0800-10 Personal Service; County Sales Tax JC-0800-20 Maintenance & Operation-$12,000.00 to ST-0800-11 Part-time.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

There were no unscheduled public appearances made. 

Motion was made by Austin and seconded by Rowe approving Payroll with warrants to be released on March 29, 2012.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

Motion was made by Rowe and seconded by Austin approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

Motion was made by Austin and seconded by Rowe approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye. 

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 1667, Lowes Building Center, 298.00, Blanket For Supplies; 1668, Lowes Building Center, 105.71, Supplies; 1669, Bankers Credit Card Service, 78.26, Blanket; 1670, Fuelman Of Oklahoma, 1763.43, Fuel; 1671, Quality Water Service, 55.25, Water; 1672, Page Plus Inc., 155.05, Paging services; 1673, Farha Wholesale Co., 157.39, Supplies; 1674, Walmart Community, 187.79, Supplies; 1675, Okla. Juvenile Justice SVCS, 2800.00, Juvenile Detention; 1676, Okla. Juvenile Justice SVCS, 758.78, Juvenile Detention; 1677, Burkes Wrecker Service, 2000.00, Vehicle Maintenance; 1678, Burkes Wrecker Service, 1631.55, Vehicle Maintenance; 1679, Staples, 59.05, Office Supplies; 1680, Southwest Business Products, 56.90, Office Supplies; 1681, Holts Toner Source, 1161.50, Ink Cartridges; 1682, Southwest Business Products, 346.19, Office Supplies; 1683, Holts Toner Source, 78.00, Ink Cartridges; 1684, Southwest Business Products, 10.90, Binders; 1685, Merrifield Office Supply, 183.46, Paper; 1686, Quality Water Service, 44.00, Water; 1687, Vanhoesen, Layne, 100.00, election assistance; 1688, Gregg Storage Warehouse, 360.00, election assistance; 1689, Leaming, Colton, 100.00, election assistance; 1690, Leaming, Janell M, 75.00, election assistance; 1691, Christs Church, 40.00, Polling place rent; 1692, Church of Christ, 40.00, Polling place rent; 1693, Faith Tabernacle, 40.00, Polling place rent; 1694, First Baptist Church, 40.00, Polling place rent; 1695, First Christian Church, 40.00, Polling place rent; 1696, First Church of God, 40.00, Polling place rent; 1697, First United Methodist Church, 40.00, Polling place rent; 1698, Kildare School, 5.00, Polling place rent; 1699, Masonic Lodge, 40.00, Polling place rent; 1700, Northeast Baptist Church, 25.00, Polling place rent; 1701, Peckham Christian Church, 35.00, Polling place rent; 1702, Peckham Fire Department, 40.00, Polling place rent; 1703, Presbyterian Church, 30.00, Polling place rent; 1704, Providence Baptist Church, 40.00, Polling place rent; 1705, Ranch Drive Vol. Fire Dept., 40.00, Polling place rent; 1706, St. Marys Parish Center, 40.00, Polling place rent; 1707, Via Christi Village, 35.00, Polling place rent; 1708, Victory Worship Center, 40.00, Polling place rent; 1709, Woodlands Christian Church, 40.00, Polling place rent; 1710, Southwest Business Products, 76.98, Labels; 1711, Pitney Bowes Inc, 132.00, Software; 1712, Quality Water Service, 18.00, Water; 1713, USA Mobility Wireless, 177.81, Pager Service; 1714, Zee Medical Inc., 46.70, Medical Supplies; 1715, Quality Water Service, 25.25, Water & Cooler Rent; 1716, Osage County Det. Center, 1812.35, Juvenile Detention; 1717, AT&T, 152.58, Billing; 1718, Woelk, Cori, 496.73, Travel; 1719, OK Court Services Inc, 2750.00, Community Service Coordinator; 1720, Cline, Holly L, 175.82, Travel; 1721, Ok Cooperative Extension Service, 7493.00, Contractual Services; Health: 269, Lowes Companies Inc., 17.19, Supplies; 270, Walmart Community BRC, 56.55, Supplies; 271, Lektron Industrial Supply Inc, 325.35, Ballasts; 272, Southwest Business Products, 76.70, Office Supplies; 273, Newkirk Herald Journal, 22.00, Subscription; 274, STC, 25.00, Copier maintenance; 275, Centerpoint Energy Arkla, 287.76, Billing; 276, Ana Beets, 199.80, Travel; 277, Richards, Mary, 113.22, Travel; 278, Tanya Pike, 17.76, Travel; 279, June Fetters, 44.40, Travel; 280, Rose Ann McChristian, 155.40, Travel; 281, Sigrid Krause, 56.61, Travel; 282, Kim Evans, 22.20, Travel;

                Highway: 1510, Action Truck Parts, 444.96, Parts; 1511, Lampton Welding, 641.90, Welding supplies; 1512, Lowes Home Improvement Inc, 47.76, Blanket; 1513, Southwest Truck Parts, 470.89, Parts; 1514, Interstate Battery System Of Tulsa, 249.90, Batteries; 1515, Brandts, 472.64, Misc Supplies; 1516, Hats Auto Supply, 197.30, Parts; 1517, Brandts, 225.73, Misc Supplies; 1518, G & B Auto, 230.00, Repairs; 1519, Kelle Oil Company, 444.97, Diesel; 1520, Cintas             Corporation Loc, 654.76, Uniform Service; 1521, Grant County Dist #3, 5472.78, Crusher Run; 1522, AT&T, 112.54, Billing; 1523, Total Com Inc., 250.00, Billing; 1524, Floor Care Specialists, 293.74, Cleaning; 1525, Ponca City Publishing Co. Inc, 36.00, Billing; 1526, Warren Cat, 5068.00, Grader Blades; 1527, Ink Technologies LLC, 175.00, Ink Cartridges; 1528, Southwest Business Products, 105.70, Office Supplies; 1529, Sunbelt Equipment & Supply, 389.87, Iron; 1530, Kelle Oil Company, 3555.72, Tires; 1531, Cross Oil, 5069.94, Diesel; 1532, Fastenal Industrial & Const Supplies, 54.12, Nuts and bolts; 1533, Dub Ross Co. Inc., 2745.00, Pipe; 1534, J & P Supply, 169.71, Paper Products; 1535, 7 Mile Mine LLC, 7493.80, Crusher Run; 1536, Sunbelt Equipment & Supply, 5118.77, Iron; 1537, Pioneer Fire And Safety, 353.50, Inspections; 1538, OK Natural Gas, 166.91, Billing; 1539, River Ridge Construction Llc, 7470.00, Concrete Pour & Finish; 1540, Carys  Septic Cleaning, 200.00, Service; 1541, Schieber, Dee, 512.45, Travel; 1542, Eastman National Bank, 1239.73, Lease Purchase Payment; 1543, Empire Financial Services Inc,

                1231.50, Lease Purchase Payment; 1544, Security National Bank, 11445.43, Lease Purchase Payment; 1545, Caterpillar Financial Services Corp, 6288.71, Lease Purchase Payment; 1546, Eastman National Bank, 2802.08, Lease Purchase Payment; 1547, Welch State Bank, 1648.91,

                Lease Purchase Payment; 1548, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1549, Security National Bank, 5314.47, Lease Purchase Payment; 1550, Welch State Bank, 3244.92, Lease Purchase Payment; 1551, Merhoff, Debi, 112.11, Travel; 1552, Mike

                Graham Auctioneers, 11650.00, TRUCK; 1553, Austin, Steve, 298.05, Travel; 1554, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; Lien Fee: 26, Allegiance Communications, 31.44, Billing; 27, Reese, Tammy J., 188.87, Meals; Serv.Fee: 229, Galls, 450.98, Light bar; 230, Ponca Body & Paint, 100.00, Storage costs; County Sales Tax Fund: 674, Bankers Credit Card Services, 730.45, Expenses; 675, AT&T, 570.71, Phone; 676, ABL Management, 21492.90, Meal

                Service; 677, Correctional Healthcare Companies Inc, 16671.62, Medical Services; 678, Fuelman Of Oklahoma, 321.91, Fuel; 679, Bob Barker Co, 248.64, Supplies; 680, Biltmore Hotel, 213.00, Lodging; 681, Bob Barker Co, 1393.53, Supplies; 682, Southwest Business Products, 74.00,

                Supplies; 683, Southwest Paper, 1800.50, Supplies; 684, Farha Wholesale Co., 737.43, Supplies; 685, Locke Auto Parts, 39.99, Supplies; 686, Budget Pest Control, 150.00, Pest Control

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 9:59 a.m.  Motion carried:  Schieber, aye; Austin, aye; Rowe, aye.

 

 

 

 

 

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Approved this 26th day of March, 2012.

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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