Monday, February 13, 2012

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 13, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 10, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Larry Klumpp, OSU Extension; Steve Kelley, Kay County Undersheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center Assistant Director; Jeff Kubik and Rick Buellesfeld, Kay County Fair Board Members; Dusty Bittle, Yellowhouse Machinery Co.; Phil Hawkins, Warren Cat; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of February 6, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Director Report:  Jody Burd, Kay County Detention Center Director, reported 172 for the daily inmate count and 50 in DOC.  He mentioned the Justice Facilities Authority met on Friday and voted in accordance with the BOCC to reduce the board members to seven (7).

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber mentioned CED meeting on Wednesday and LTAP meeting in Stillwater on Thursday was regarding wind farms.

 

Commissioner Rowe said engineering is not complete on 44th Street and he has another bridge closing that has a fiber optic line problem.

 

Commissioner Austin said crew was working hard to keep the roads open.

 

Discussion regarding legal counsel for the Free Fair Board:  Jeff Kubik, Kay County Fair Board Member, requested $2,500.00 for legal counsel.  He said the board would like to hire Attorney David Cummings to review the statutes and give them legal advice on renewing the contract between the City of Blackwell and the Kay County Fair Board for lease of the fairgrounds in Blackwell.  Kubik said the City of Blackwell gave the board a deadline date of March 1, 2012.

 

Commissioner Austin said he wanted to understand correctly and asked if David Cummings was being hired to negotiate and review the contract with the City of Blackwell.

 

Brian Hermanson, DA, told the BOCC that his office is available to assist in this manner and mentioned the office now has a part-time person employed.  He said if the matter was for a bond issue he understand hiring outside counsel.

 

Commissioner Schieber mentioned the fact that attorney’s sometimes have different opinions.

 

Hermanson said if he disagrees with Cummings advise it would be pragmatic and it would be up to the BOCC to decide if they wanted to take the DA’s advice or not.  Hermanson reiterated his office was available.

 

Austin said he did not know the intimate details of what was involved and asked Kubik if he was confident $2,500.00 would cover the situation or were they going to be coming back wanting more.

 

Kubik responded they wanted Cummings to help with the contract and wording and the Fair Board would negotiate with Blackwell.

 

Austin said he thought Cummings was going to be doing the negotiating because it has not gone well between the board and Blackwell in the past.

 

Kubik said the Fair Board wants to take on all aspects of the fair and they do not want Blackwell dictating to them.  He mentioned the Fair Board has to meet Blackwell’s deadline or else.

 

Commissioner Rowe said he thinks the BOCC has an obligation to the Fair Board and felt a new set of eyes needs to be put on this for review.

 

Motion was made by Rowe and seconded by Austin approving to give $2,500.00 to the Fair Board for legal counsel to engage Attorney David Cummings.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation for Select Energy beginning NW/NW S25 T25N R1W ending SW/SW S32 T25N R1E, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation for Crescent Services beginning SW/SW S36, T25N R2W ending SE/SE S34 T25N R2W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Public Service/Pipeline Crossing Line Installation for Range Production Co beginning NW/NW S25 T25N R1W and ending NE/NE S26 T25N R1W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Claim for Kay County Election Board Secretary Salary reimbursement from state for January 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.  

 

Motion was made by Austin and seconded by Rowe noting the following January 2012 Kay County Monthly Reports: County Clerk; Election Board.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions Disposing of Equipment: Res#11, 12-137, Sheriff, 2008 Chevrolet Impala Sn#2G1WB58K081240049, donated-Newkirk Police Department.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.   

 

Motion was made by Austin and seconded by Rowe approving Officer’s Request for Supplemental Appropriations, money being added to General Government Maintenance & Operations (M&O) (G2000-20), money from Emergency Performance Grant funds for 1st quarter period from October 1, 2011-December 30, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.   

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#11, 12-132, Public Building Authority (PBA) - $1,408.84, February Rent; Res#11, 12-133, Highway Dist#2-$1,029.72, sale of culvert pipe; Res#11, 12-134, Highway Dist#3-$750.00, Road crossing permit; Res#11, 12-135, Highway Dist#3-$750.00, Road crossing permit; Res#11, 12-136, Highway Dist#3-$1,500.00, Road crossing permit.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.   

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations with a correction on Use Tax Collections:  Highway Dist#3-$500.00; Public Building Authority (PBA) - $1,408.84; Highway Dist#2-$1,029.72; Highway Dist#3-$3,000.00; County Clerk Lien Fee-$6,671.45; Preservation Fee-$5,810.00; Use Tax Collections-$20,166.11-corrected amount.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Unscheduled public appearances made:  DA Hermanson told officers his office had a Relay for Life team and wondered if other officers would be interested as well.

 

Motion was made by Rowe and seconded by Austin approving Payroll with warrants to be released on February 28, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 Cert.Fee: 4, Galaxie Business, 3404.00, Copier; 5, Kennedy, Christine L., 165.96, Travel; General: 1468, Houser Hardware, 258.70, Blanket; 1469, Ponca City News, 182.87, Blanket; 1470, Houser Hardware, 398.00, Cookstove; 1471, Pottawatomie Co Public Safety Ctr, 30.00, Juvenile Detention; 1472, Canadian County Juvenile Center, 579.30, Juvenile Detention; 1473, Eastern Okla Youth Services, 23.25, Juvenile Detention; 1474, Zee Medical Inc., 128.85, Medical Supplies; 1475, Galaxie Business, 66.73, Copier contract; 1476, Ok Cooperative Extension Service, 7493.00, Contractual Services; 1477, Fry, Nancy P., 87.69, Mileage; 1478, Quality Water Service, 17.75, Water & Cooler Rent; 1479, Quality Water Service, 36.25, Water & Cooler Rent; 1480, Roberts & Son Funeral Home, 350.00, Burial Assistance; 1481, USA Mobility Wireless, 177.81, Pager Service; 1482, OK Court Services Inc, 2750.00, Community Service Coordinator; 1483, Kay County Election Board, 156.00, Pre Election Expense; 1484, Purdy, Carol A., 16.84, Meals; 1485, Cremation Society Of Oklahoma, 575.00, Cremation; 1486, Kay County, 90.00, Workers Comp; Health: 234, J & P Supply, 130.09, Paper Products; 235, STC, 25.00, Copier maintenance; 236, Centerpoint Energy Arkla, 253.06, Billing; 237, Carol Rickards, 225.00, Nursing; 238, June Fetters, 22.20, Travel; 239, Kim Evans, 92.13, Travel; 240, Alicia Burkett, 240.87, Travel; 241, Langdon, Emily, 31.08, Travel; 242, Rose Ann McChristian, 178.71, Travel; 243, Ellen Trantham, 273.06, Travel; 244, Erika Macy, 205.35, Travel; 245, Deneise Miner, 446.22, Travel; 246, OK Natural Gas, 364.90, Gas bill for Ponca Office; 247, City of Blackwell, 359.92, Electric for

                Blackwell; Highway: 1332, Kay County, 3984.00, Workers Comp; 1333, Kay County, 4069.00, Workers Comp; 1334, Kay County, 4912.00, Workers Comp; 1335, G & B Auto, 497.50, Tire repairs; 1336, Owen Auto Supply, 358.68, Parts; 1337, Brandts, 246.95, Misc Supplies; 1338, G & B Auto, 242.00, Tire repairs; 1339, Interstate Battery System Of Tulsa, 284.85, Batteries; 1340, Grant County Dist #3, 2759.76, Crusher Run; 1341, Ponca City Publishing Co. Inc, 36.00, Billing; 1342, Alcohol & Drug Testing Inc., 114.80, Drug Test; 1343, River Ridge Construction Llc, 9551.00, Bridge Project; 1344, Circuit Engineering District #8, 1286.00, Signs; 1345, OCT Equipment,

                175.46, Parts; 1346, Warren Power And Machinery, 7238.40, Grader Blades; 1347, Dub Ross Co. Inc., 1400.40, Pipe; 1348, Tractor Supply Co, 199.98, Tubing; 1349, Sunbelt Equipment & Supply, 3344.40, Pipe; 1350, Farm Plan, 15.06, Parts; 1351, Ponca City Publishing Co. Inc, 108.00, Internet Service; 1352, Hughes Lumber, 69.12, Lumber; 1353, Zee Medical Inc., 217.10, Medical Supplies; 1354, Southwest Truck Parts, 93.94, Valves; 1355, Cintas Corporation, 139.70, Uniform Service; 1356, Rick's Service Center & Discount Tire, 35.00, Repairs; 1357, Sunbelt Equipment & Supply, 10135.56, Iron; 1358, Schieber, Dee, 230.27, Travel; 1359, Eastman National Bank, 1239.73, Lease Purchase Payment; 1360, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1361, Security National Bank, 8640.06, Lease Purchase Payment; 1362, Caterpillar Financial Services Corp,      6288.71, Lease Purchase Payment; 1363, Eastman National Bank, 2802.08, Lease Purchase Payment; 1364, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 1365, Okla. Dept. of Transportation, 1101.67, Lease Purchase Payment; 1366, Security National Bank, 8119.84, Lease Purchase Payment; 1367, Welch State Bank, 1448.00, Lease Purchase Payment; 1368, Blackwell Auto Parts, 41.47, Parts; 1369, Farm Plan, 103.50, Filters; 1370, Cross Oil, 25785.57, Diesel; 1371, Austin, Steve, 158.73, Travel; Lien Fee: 22, Kay County, 8.00, Workers Comp; 23, Allegiance Communications, 35.43, Billing; Serv.Fee: 202, National Criminal Enforcement Assoc, 590.00, Conference Registration; Drug Court: 59, Kay County Drug Court, 40.00, Reimbursement; County Bridge & Road Improvement: 17, Bkl Incorporated, 10000.00, Bridge Project; County Sales Tax Fund: 593, Farha Wholesale Co., 286.75, Supplies; 594, Correctional Healthcare Companies Inc, 16671.62, Medical Services;

                595, Lektron Industrial Supply Inc, 284.98, Supplies

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].  None.

 

Motion was made by Rowe and seconded by Austin to Table decision on Bid#2012-17, Tandem Drive Graders, Dist#3.  Bids were opened as follows:  Yellowhouse Machinery-two received at $212,846.00-5 year lease purchase at 2.5% interest rate, two received at $226,846.00-5 year lease purchase at 2.5% interest rate; Warren Power & Machinery, Inc. $251,900.00, 5 year lease purchase at 2.41% interest rate.  Bid for purchase only:  C. L. Boyd Company, Inc. $130,360.00 on Model 770D Serial Number’s 619727 and 619786.  No bids received from:  Kirby-Smith Machinery, Inc.; Frontier Equipment; Van Keppel Company.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Austin and seconded by Rowe to adjourn, 10:07 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

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Approved this 21st day of February, 2012.

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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