Tuesday, January 17, 2012

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 17, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 13, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Kay County Emergency Management Director; Ray Ball, Kaw Nation; Patsy Leyva, Deputy Kay County Clerk/Secretary.  (See sign-in sheet). 

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Austin and seconded by Rowe approving regular meeting minutes of January 9, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Director Report:  Everette Van Hoesen, Kay County Sheriff, reported 157 as the current inmate count.  He mentioned that Jody Burd was in Chickasha for a meeting about possible federal funding for housing federal prisoners.

 

No action on forming a Flood and Swift Water Rescue Team for Kay County.

 

Motion was made by Schieber and seconded by Rowe authorizing and approving Chairman Schieber to sign two full service maintenance agreements with Stillwater Typewriter Company for the Kay County Health Department.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving Agreement with Oklahoma Emergency Management (HMPG) Operation Grant for FY 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe accepting the bid for $38,000.00 from Hazard Mitigation Specialists, LLC for bid#2011-55 Update of Hazard Mitigation Plan opened Monday, January 9, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Agreements between the BOCC and the following Subscribers for remote terminal capabilities in the Assessor’s Office:  Hartzog Conger Cason & Neville, LLP; Adjusters International Co., Inc; Labaugh Real Estate; Terrell Newbolos; City of Ponca City and Pamela M Redetzke.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber mentioned an accident that happened on Pecan Road; he said road had been closed several weeks.  Commissioner Rowe reported that 44th & Home Road north of Braman are open and sand trucks will be out and public needs to be cautious.

 

Motion was made by Rowe and seconded by Austin approving Road Crossing Permits for a natural gas pipeline starting point SE/4 SE/4, S21 T25N R2W ending point NE/4 NE/4, S28 T25N R2W and NW4 SW4 S23 T25N R2W ending point NE4 SE4 S23 T25N R2W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving going out for bid to purchase Track-hoe, District#3. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving going out for bid to purchase a 55 ton Detached Trailer, District#3. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin noting December 2011 monthly reports for, County Clerk; Court Clerk; Treasurer; Public Health and Election Board.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#11, 12-108, County Sales Tax-$9,822.87, retainage funds for warranty on jail; Res#11, 12-109, Open Dump Reward-$105.50, December collections; Res#11, 12-110, Highway Dist#3 -$1,290.59, reimbursement for culvert.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations noting correction:  Highway, Dist#3-$1,500.00; Highway, Dist#3-$1,290.59; Open Dump Reward-$105.50; Treasurer’s Mortgage Certification-$575.00; Use Tax Collections-$14,629.97. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Transfer of Appropriations:  Highway D#2 Maintenance & Operations (M&O) $103.50 to Highway D#3 Maintenance & Operations (M&O); CBRI-$38,555.15 to Highway D#2 Bridge#29A; CBRI-$58,450.34 to Highway D#2 Bridge#227-$50,000.00 and D#2 Maintenance & Operations (M&O)-$8,450.34; County Sales Tax Personal Services-$6,000.00 to Part-time.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Unscheduled public appearances:  none

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 1262, G & B Auto, 40.00, Repairs; 1263, J & P Supply, 940.87, Blanket; 1264, Bankers Credit Card Service, 63.24, Blanket for out of county; 1265, Okla. Juvenile Justice SVCS, 2300.00, Blanket; 1266, J & P Supply, 200.22, Janitorial Supplies; 1267, Fuelman Of Oklahoma, 966.10, Fuel; 1268, Fuelman Of Oklahoma, 1197.39, Fuel; 1269, AT&T, 1344.67, Phone bill; 1270, Wells Plumbing, 151.30, Repairs; 1271, AT&T, 1319.52, Phone bill; 1272, Cain's Lawn Care, 400.00, Lawn Care; 1273, Wells Plumbing, 698.11, Repairs; 1274, Ponca Glass Inc., 263.95, Repairs; 1275, Allegiance Communications, 27.45, Service; 1276, Younger-Holmes Electrical Contractors, 362.34, Repairs; 1277, Ponca City News, 115.44, Ad; 1278, Younger-Holmes Electrical Contractors, 110.00, Repairs; 1279, Southwest Business Products, 68.25, Stampers; 1280, Merrifield Office Supply, 423.92, Battery Backup; 1281, Kay County, 1190.64, Phone bill; 1282, Quality Water Service, 55.25, Water; 1283, Sac & Fox Juvenile Detention, 992.17, Juvenile Detention; 1284, Merrifield Office Supply, 203.70, Copy Paper; 1285, Ok Cooperative Extension Service, 7493.00, Contractual Services; 1286, Eastman National Bank, 800.00, Judges; 1287, Galaxie Business, 47.50, Copier contract; 1288, AT&T, 118.46, Billing; 1289, Sac & Fox Juvenile Detention, 717.74, Juvenile Detention; 1290, Communityworks, 280.02, Juvenile Detention; 1291, Okla. Juvenile Justice SVCS, 1072.70, Juvenile Detention; 1292, Osage County Det. Center, 2732.05, Juvenile Detention; 1293, Gladstone Inc., 1109.00, Software; 1294, Kay County, 1226.17, Phone; 1295, Leaming, Carol L., 66.05, Mileage; 1296, Kay County, 1085.65, Phone bill; 1297, Kay County, 1265.04, Phone bill; 1298, USA Mobility Wireless, 177.81, Pager Service; 1299, ThyssenKrupp Elevator, 497.36, Elevator Maintenance; 1300, Kennedy, Christine L., 69.93, Mileage; Health: 193, Lowes Companies Inc., 173.72, Supplies; 194, Walmart Community BRC, 40.75, Supplies; 195, STC, 1095.00, Printer; 196, Dell Marketing L.P., 871.87, Computer; 197, STC, 6645.00, Whiteboard; 198, Northern Speech Services, 209.31, Speech supplies; 199, Documation Inc., 513.00, Service charge; 200, Bobby Johnson, 22.20, Travel; 201, June Fetters, 111.00, Travel; 202, Bonnie Luis, 33.30, Travel; 203, Rose Ann McChristian, 222.00, Travel; 204, Carol Rickards, 206.25, Nursing; 205, AT&T, 88.70, Billing; 206, OK Natural Gas, 513.14, Billing; 207, Language Line Services, 552.39, Billing; 208, City of Blackwell, 472.28, Billing; 209, Centerpoint Energy Arkla, 229.47, Billing; 210, Blackwell Journal Tribune, 62.00, Subscription; 211, Blackwell Journal Tribune, 48.00, Subscription; 212, Pitney Bowes Inc, 75.00, Postage;

                Highway: 1157, G & B Auto, 500.00, Tire repairs; 1158, Warren Power And Machinery, 342.90, Blanket; 1159, G & B Auto, 75.00, Blanket; 1160, Warren Power And Machinery, 316.16, Blanket; 1161, Brandts, 169.61, Misc Supplies; 1162, Kelle Oil Company, 1653.79, Fuel; 1163, Action Truck Parts, 460.85, Parts; 1164, Interstate Battery System Of Tulsa, 119.95, Batteries; 1165, BDF Enterprises LTD, 26.95, Filter Service; 1166, Total Truck & Trailer, 8350.00, Snow plow; 1167, AT&T, 112.54, Billing; 1168, BDF Enterprises LTD, 33.35, Filter Service; 1169, Brundage

                Bone Concrete Pumping Inc, 1659.96, Concrete; 1170, Diemer Contruction Co., 767.68, Labor; 1171, River Ridge Construction Llc, 7965.00, Bridge Project; 1172, Oklahoma Natural Gas, 123.61, Billing; 1173, Rick's Service Center & Discount Tire, 105.00, Repairs; 1174, Dub Ross

                Co. Inc., 1017.68, Pipe; 1175, Southwest Business Products, 181.17, Office Supplies; 1176, Farm Plan, 35.76, Parts; 1177, Owen Auto Supply, 654.57, Batteries; 1178, Zee Medical Inc., 122.55, Medical Supplies; 1179, AT&T, 45.60, Long distance; 1180, Kay Electric Cooperative,

                391.33, Billing; 1181, Schieber, Dee, 173.72, Mileage; 1182, Austin, Steve, 143.19, Mileage;

                Lien Fee: 20, Ponca City News, 84.00, Renewal; 21, Allegiance Communications, 33.45, Service;

                Reimburse: 25, Visual Solutions, 25.00, Hole Punch; 26, Kay Office Equipment, 135.00, Parts;

                Serv.Fee: 171, Secretary of State, 20.00, Notary Renewal; 172, Galls Inc., 254.97, Flash lights; 173, Auto Glass Center, 78.93, Repairs; 174, Praetorian Group Inc, 495.00, Subscription;

                County Sales Tax Fund: 508, Newkirk Ambulance, 1000.00, Emergency services; 509, Correctional Healthcare Companies Inc, 16671.62,Medical; 510, Midwest Mechanical, 376.00, Repairs; 511, Kay Office Equipment, 150.91, Copier Maintenance Agree.; 512, Verizon Wireless,

                265.74, Cell phone service; 513, Fuelman Of Oklahoma, 228.09, Fuel

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   Commissioner Rowe noted that the Board needs to pay attention to how the $12,000.00 that was given to the Fair Board is being used because he has been told that entry fees are still being charged.  Commissioner Schieber said that the Board would look at the minutes to see what the stipulations were. 

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 9:50 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

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Approved this 23rd day of January, 2012.

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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