Monday, January 9, 2012

Kay County Courthouse

Newkirk, OK  74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 9, 2012, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 6, 2012, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Dee Schieber called the meeting to order.  Those present were as follows: Steve Austin, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Larry Klumpp, OSU Extension; Ray Ball, Kaw Nation; Bill Williams and Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).  Steve Austin, Member, absent.

 

Chairman Dee Schieber led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of January 3, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, abstained. 

 

Jail Director Report:  Burd, KCDCD, reported 150 as the current inmate count with 45 arrested and released over the weekend.  He mentioned an upcoming meeting of the Justice Facility Authority this Friday.  Schieber asked Burd about the inmate program; Burd answered the program is in the initial stage.

 

Motion was made by Austin and seconded by Rowe authorizing and approving Chairman Schieber to sign Kay County election Board Secretary Salary for reimbursement from state for December 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Agreements between the BOCC and the following Subscribers for remote terminal capabilities in the Assessor’s Office:  Tom Burg; R. P. Inc.; Inskeep Appraisal Co.; Ponca City Development Authority; Nicholson Auction & Real Estate; Richard Evans; Mike McCann Appraisals; Larry Weems State Farm Ins.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8: Commissioner Schieber said work continues on Pecan Road and 1-2 miles will be closed going into Kildare and rails have been put on Bridge at Ponca Lake.  He suggested Commissioner Rowe attend a workshop in Norman regarding boundary and annexation regulations.

 

Commissioner Rowe noted crew will begin replacing horns on county lines and will cause the road to be shut down from time to time; on 60th north of Highway 11 a bridge will be taken out.

 

Commissioner Austin indicated Bridge 227 on “S” Street should be opening today.

 

Motion was made by Rowe and seconded by Austin approving Circuit Engineering District Auction Policies-states counties policies regarding CED auctions.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving Road Crossing Permit for a natural gas pipeline starting point SE/4 SE/4, S21 T25N R2W ending point NE/4 NE/4, S28 T25N R2W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving to go out for bid on County Bridge over Bois d’Arc Creek-Oakland Road Project, D#1.  Schieber said he contacted Cheryl Wilson, State Auditor & Inspector’s office regarding this matter because

 

Schieber didn’t agree with the District Attorney’s advice.  Schieber said Wilson also told him it would be better to have another bid in place, but if DA would sign off on it, it would be fine.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Resolutions to Dispose of Equipment:  Res#11, 12-104, Assessor’s Office, battery backup, junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving authorizing Requisitioning (Tyson Rowe/Donald Briggs), Receiving (Brenda Case/Pete Lively) & Inventory (Brenda Case/Rick Cole) officers for Dist#3 accounts for FY 2011-2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Resolutions to Deposit Funds:  Res#11, 12-103, Highway Dist#1-$7,671.25, Hubbard Bridge #105 Road Project FY11-12 H3101-97; Res#11, 12-105, Highway Dist#1-$1,335.51, FY10 REAP Contract #KA10-7, Fire Equipment; Res#11, 12-106, Public Building Authority (PBA)-$1,408.84, January 1012 Rent; Res#11, 12-107, Highway Dist#3-$1,500.00, Road Crossing Permit for a natural gas pipeline.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Austin approving the following Cash Fund Estimate of Needs and Request for Appropriations noting correction:  Highway-$49.17, D#1-$16.39 (corrected from Agenda that read $163.39); D#2-$16.39; D#3-$16.39; Highway D#1-$7,671.25; Highway D#1-$1,335.51; Preservation Fee-$5,530.00; County Clerk Lien Fee-$2,212.50; Drug Court-$10,527.87; Drug Court-$8,646.25; PBA-$1,408.84.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving the following Transfer of Appropriations:  Highway D#1 Pecan North Road Project-$4,655.88 to Highway Maintenance & Operations (M&O); County Clerk Part-time-$1,623.92 to Capital Outlay-$423.92/M&O-$1,200.00; County Clerk Part-time-$973.99 to Capital Outlay; Election Board Travel-$1,200.00 to Part-time; OSU Extension Personnel Services-$1,800.00 to Capital Outlay.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Unscheduled public appearances:  Cheryl Howard, Election Board Secretary, noted mock elections would be held all this week in the basement of the courthouse from 8 a.m.-5 p.m. to become familiarized with new election equipment.

 

DA Hermanson reminded officers that Wednesday would be Ponca City Leadership County Government Day.

 

Hermanson and Rowe discussed an unemployment issue. 

 

Motion was made by Rowe and seconded by Austin approving Payroll with warrants to be released on January 23, 2012.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Rowe and seconded by Austin approving Maintenance & Operation Claims.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 1230, Cintas Corporation, 103.81, Blanket For Laundry; 1231, Lowes Building Center, 410.22, Blanket; 1232, Rogers Oil Co., 115.62, Fuel; 1233, Ponca City News, 1750.80, Blanket; 1234, Houser Hardware, 310.93, Blanket; 1235, Quality Water Service, 13.00, Blanket; 1236, Quality Water Service, 25.75, Blanket / Water & Rental; 1237, Quality Water Service, 50.50, Blanket; 1238, Page Plus Inc., 146.60, Blanket; 1239, Galaxie Business, 38.21, Blanket; 1240, Ford Refrigeration Service, 573.00, Repairs; 1241, J & J Plastering, 400.00, Repairs; 1242, Ponca City News, 117.25, Blanket; 1243, G & B Auto, 49.95, Tire; 1244, Stolhand Heating & Air, 204.00,

Service call; 1245, Hilton Garden Inn Norman, 154.00, Lodging; 1246, Putnam & Company PLLC, 4300.00, Estimate Of Needs; 1247, O.M.E. Corporation, 270.80, Postage Machine Supplies; 1248, G & B Auto, 49.95, Tire; 1249, Zee Medical Inc., 164.00, Medical Supplies; 1250, Southwest Business Products, 408.91, Cartridges; 1251, Midwest Printing, 226.39, Tax Forms; 1252, Lowes Building Center, 87.58, Supplies; 1253, OSEEGIB, 40.98, Premium; 1254, Eastern Okla Youth Services, 860.25, Juvenile Detention; 1255, CODA, 75.00, Registration; 1256, Quality Water Service, 39.25, Water; 1257, Ponca City News, 45.00, Subscription; 1258, Quality Water Service, 23.90, Water; 1259, United States Postal Service, 110.00, Rental; 1260, Kay County, 536.32, Phone bill; 1261, Quality Water Service, 34.75, Blanket; Health: 189, Moore Medical Corp., 140.64, Sharps Containers; 190, Super Duper Publications, 285.90, Speech supplies; 191, Ponca City Utility Authority, 1114.88, Billing; 192, AT&T, 709.26, Billing; Highway: 1112, Kelle Oil Company, 449.00, Blanket; 1113, Pioneer Hydraulics, 136.36, Blanket; 1114, Pioneer Hydraulics, 171.87, Parts; 1115, Cintas Corporation Loc, 649.38, Uniform Service; 1116, Cintas Corporation, 419.10, Uniform Service; 1117, Total Com Inc., 16885.47, Radio Equipment; 1118, River Ridge Construction Llc, 43940.00, Road project; 1119, Total Com Inc., 250.00, Billing; 1120, Albert Crane, 6879.60, Native Material; 1121, Cordells Diesel Service, 384.60, Parts; 1122, Sunbelt Equipment & Supply, 52987.14, Bridge Materials; 1123, Sunbelt Equipment & Supply, 52987.14, Bridge Materials; 1124, Sunbelt Equipment & Supply, 52987.14, Bridge Materials; 1125, Sunbelt Equipment & Supply, 74667.42, Bridge Materials; 1126, Sunbelt Equipment & Supply, 32323.61, Bridge Materials; 1127, Cross Oil, 17293.12, Fuel; 1128, T & W Tire, 368.00, Repairs; 1129, Jack Bowker Ford, 125.03, Parts; 1130, Kelle Oil Company, 67.00, Repairs; 1131, Starr Lumber Co., 76.81, Lumber; 1132, North Central Rebuilders, 265.83, Parts; 1133, Kelle Oil Company, 598.66, Tire repairs; 1134, Ponca City Utility Authority, 521.12, Billing; 1135, River Ridge Construction Llc, 8000.00, Concrete Pour & Finish; 1136, Kelle Oil Company, 106.69, Repairs; 1137, OK Natural Gas, 251.67, Billing; 1138, Lively, Pete E., 14.95, Reimbursement; 1139, Centerpoint Energy Arkla, 260.06, Billing; 1140, Kelle Oil Company, 50.00, Tire repair; 1141, Rural Water District #3, 33.76, Billing; 1142, Southwest Truck Parts, 50.59, Parts; 1143, Warren Cat, 3000.00, Equipment Rental; 1144, Blackwell True Value Hardware, 12.57, Lock & keys; 1145, Kelle Oil Company, 119.00, Tire repairs; 1146, Postmaster, 17.60, Stamps; 1147, Eastman National Bank, 1239.73, Lease Purchase Payment; 1148, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 1149, Security National Bank, 8640.06, Lease Purchase Payment; 1150, Caterpillar Financial Services Corp, 6288.71, Lease Purchase Payment; 1151, Eastman National Bank, 2802.08, Lease Purchase Payment; 1152, John Deere Credit, 1904.75, Lease Purchase Payment; 1153, Empire

                Financial Services Inc, 1092.00, Lease Purchase Payment; 1154, Security National Bank, 8119.84, Lease Purchase Payment; 1155, Welch State Bank, 1448.00, Lease Purchase Payment; 1156, John Deere Credit, 1801.73, Lease Purchase Payment; Lien Fee: 19, Southwest Business Products, 321.00, Printer cartridges; Serv.Fee: 167, Westside Animal Clinic LLC, 79.70, Drug Dog Ambose; 168, Galls Inc., 378.00, Siren; 169, OK Sheriff/Peace Officer Assn, 525.00, Membership dues; 170, Baker, Johnny F, 570.00, Juvenile Transports; County Sales Tax Fund: 496, Quality Water Service, 369.75, Blanket; 497, ABL Management, 21665.29, Blanket; 498, Houser Hardware, 220.84, Misc Supplies; 499, AT&T, 583.33, Telephone Service; 500, Fuelman Of Oklahoma, 212.29, Fuel; 501, Fuelman Of Oklahoma, 383.01, Fuel; 502, Bankers Credit Card Services, 984.39, Supplies; 503, Budget Pest Control, 150.00, Pest Control; 504, AAA Landscape Inc, 285.00, Parts; 505, Southwest Paper, 585.84, Supplies; 506, Houser Hardware, 275.06, Supplies; 507, City of Newkirk, 8282.99, Billing

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Rowe and seconded by Austin approving Kay County Rural Water District #6 Proposal of Merger to change the name to Garfield County Rural Water District #6.  Bill Shaw, Mitchell DeClerck Attorneys at Law, said the reason for this request in name change was because the District serves substantially more customers in Garfield County than it does in Kay County.  Since the District was originally formed under the supervision of the Kay County Commissioners, the District asked for approval of this merger and change of the name. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Austin and seconded by Rowe approving to enter into Executive Session pursuant to and convened under authority of Oklahoma Statutes Title 25 Section 307.B.4 to discuss potential litigation (9:57 a.m.).  DA Hermanson noted this litigation was in regards to having a law firm investigate for contamination damage against the county.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe to reconvene regular meeting of the BOCC (10:56 a.m.).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

No action or discussion was made regarding potential litigation.

 

Motion was made by Rowe and seconded by Austin Tabling Bid#2011-55-Update of Hazard Mitigation.  Bids received:  AMEC Environment & Infrastructure, Inc.-$50,000.00; Hazard Mitigation Specialists, L.L.C.-$38,000.00.  Dennis Bonewell said he would like to review these bid packets and scope of work before making a decision.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None. 

 

There being no other business, motion was made by Rowe and seconded by Austin to adjourn, 11:00 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

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Approved this 17th day of January, 2012.

 

 

 

 

 

                           _____________________________

                 DEE SCHIEBER, CHAIRMAN

                                        

                                                              _____________________________

                 STEVE AUSTIN, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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