Monday, December 5, 2011

Kay County Courthouse

Newkirk, OK

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 2, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Larry Klumpp, OSU Extension; Jody Burd, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Kay County Emergency Management; Glen Nickels, Evans & Associates Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of November 28, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Dennis Bonewell, Kay County Emergency Management, told BOCC he had a $60,000.00 grant to pay for update to the Kay County Hazard Mitigation Plan due 2013. 

 

Motion was made by Schieber and seconded by Rowe approving Chairman to sign the submitting reimbursement claims to the State Election Board for the Election Board Secretary Salary for the months of October/November, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Chairman to sign two (2) Agreements between the Board of County Commissioners and Jonathan Roland and Frank McCoy for remote terminal capabilities in the Assessor’s office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Director Report:  Jody Burd, KCDCD reported the current head count as 161, arrested and released for the week it was 105 and 52 in DOC.  Burd said a Justice Facility Authorities Meeting would be held this Friday, December 9, 2011. 

 

Motion was made by Austin and seconded by Schieber approving Construction Contract on Dry Road Project between BOCC and Hembree and Hodgson Construction, L.L.C.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Agreement with Circuit Engineering District No. 8 for inspection services on Dry Road Project.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber mentioned road closings on Pecan; Commissioner Austin said Bridge 29A is now open and mentioned two other bridge projects. 

 

Motion was made by Rowe and seconded by Schieber approving Road Crossing Permit beginning SE4 SE4 34-26-2W and ending SW4 SW4 35-26-2W construction and maintain pipeline transporting oil and gas, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit Funds:  Res#11, 12-79, Highway Dist#2-$2,198.05, sell of scrap metals; Res#11, 12-80, Highway Dist#1-$475.20, sell of scrap metals; Res#11, 12-81, Highway Dist#1-$153,541.79, H3101-97 Hubbard Bridge #105 Road Project; Res#11, 12-82, Highway Dist#3-$1,500.00, Road Crossing Permit.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following October 2011 Monthly Reports:  Sheriff.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#1-$475.20; Highway Dist#1-$153,541.79; Highway Dist#2-$2,198.05; Highway Dist#3-$1,500.00; County Clerk Lien Fee-$3,792.56; Preservation Fee-$5,540.00; Sheriff’s Service Fee-$17,573.39; Drug Court-$12,610.14; Drug Court-$27,124.66.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:  Assessor Maintenance & Operation (M&O)-$20,000.00 to Capital Outlay; General Government M&O-$2,995.00 to Capital Outlay; Highway Dist#1 Capital Outlay-$8,350.00 to Dist#3 Capital Outlay.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 1027, Kay County, 90.00, Workers Comp; 1028, Walmart Community, 383.30, Supplies; 1029, Fleetcor Technologies, 1630.73, Blanket; 1030, Galaxie Business, 19.50, Blanket; 1031, Valero Short Stops, 111.07, Blanket; 1032, Galaxie Business, 98.26, Blanket; 1033, Burkes Wrecker Service, 2289.50, Blanket; 1034, Hilton Garden Inn Norman, 231.00, travel for school; 1035, OSU/CLGT, 40.00, Registration; 1036, AT&T, 490.56, Phone Service; 1037, Blackwell Journal Tribune, 62.00, Renewal; 1038, Eastman National Bank, 211.00, Premium; 1039, City of Newkirk, 3756.76, Billing; 1040, OK Court Services Inc, 3750.00, Community Service Coordinator; 1041, STC, 248.01, Copier Maintenance Agree.; 1042, Grace, Lindsay, 726.00, Travel; 1043, Klumpp, Larry A., 259.74, Travel; 1044, Leaming, Carol L., 23.87, Travel; 1045, Howard, Cheryl A., 62.72, Travel; 1046, Dummer, Lacie E, 59.39, Mileage; Health: 145, Merrifield Office Supply, 35.00, Envelopes; 146, AT&T, 486.44, Phone Service; 147, Carol Rickards, 175.00, Nursing; 148, STC,

                81.98, Copier maintenance; Highway: 922, Kay County, 3984.00, Workers Comp; 923, Kay County, 4069.00, Workers Comp; 924, Kay County, 4912.00, Workers Comp; 925, Cintas Corporation Loc, 767.86, Blanket; 926, Cintas Corporation, 656.50, Blanket; 927, Embassy Suites - Norman, 231.00, Lodging; 928, Embassy Suites - Norman, 231.00, Lodging; 929, Embassy Suites - Norman, 231.00, Lodging; 930, Warren Cat, 3000.00, Rental; 931, Total Com Inc., 250.00, Billing; 932, Ponca City Publishing Co. Inc, 36.00, Billing; 933, Grant County Dist #3, 5410.85, Crusher Run; 934, OK Dept Of Labor, 10.00, Inspections; 935, OCT Equipment, 225.58, Parts; 936, Ponca City Utility Authority, 456.71, Billing; 937, North Central Rebuilders, 62.00, Repairs; 938, OK Natural Gas, 107.70, Billing; 939, Schieber, Dee, 148.74, Travel; 940, Centerpoint Energy Arkla, 109.21, Billing; 941, Owen Auto Supply, 477.52, Filters; Lien Fee: 16, Kay County, 8.00, Workers Comp; PBA: 17, Bagg, Jack, 800.00, Contractual Services; Serv.Fee: 143, TKK Electronics, 3150.00, Parts; 144, Ray Allen Professional K-9 Equipment, 269.95, Supplies; 145, Putnam, Linda, 84.00,Juvenile Transports; 146, Baker, Johnny F, 852.00, Juvenile Transports; 147, Foust, Peggy, 144.00, Juvenile Transports; Drug Court: 37, Redwood Toxicology Laboratory, 784.51, Drug Testing; 38, Omega Laboratories Inc, 142.00, Blanket; 39, Redwood Toxicology Laboratory, 568.50, Blanket; 40, Gold-N-Treasures, 103.68, Key rings; 41, Ball Trophy & Engraving Co., 74.00, Plaques; 42, Ramey Price Cutter Supermarkets, 113.31, Refreshments; 43, Dilbeck, Brenda, 98.47, Reimbursement; 44, Staples, 93.78, Office Supplies; 45, Bluing Products Inc, 93.95, Bluing; 46, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; 47, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; 48, McCarty & Rigdon, 1500.00, Attorney Attendance Fees;  County Bridge & Road Improvement: 15, Brawley Engineering, 1450.00, Bridge Project; 16, Brawley Engineering, 1400.00, Bridge Project; County Sales Tax Fund: 411, Quality Water Service, 374.75, Water; 412, AT&T, 596.70, Blanket; 413, Fuelman Of Oklahoma, 363.66, Blanket;

                414, Fuelman Of Oklahoma, 169.06, Fuel; 415, Quartermaster, 455.00, Uniforms; 416, Bob Barker Co, 308.20, Supplies; 417, Farha Wholesale                 Co., 115.95, Supplies; 418, City of Newkirk, 7199.26, Billing

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None. 

 

Motion was made by Schieber and seconded by Rowe to Table the following opening of Six Month Bids for Commonly Used Items:  Bid#2012-1 Asphalt; Bid#2012-2 Bridge Materials; Bid#2012-3 Lumber; Bid#2012-4 Grader Blade; Bid#2012-5 Concrete; Bid#2012-6 Heavy Equipment Rental; Bid#2012-7 Road Rock; Bid#2012-8 Culvert Pipe; Bid#2012-9 Office Supplies; Bid#2012-10 Janitorial Supplies; Bid#2012-11 Concrete Pour & Finish; Bid#2012-12 Road Striping (Traffic Marking); Bid#2012-13 Routine Electrical Work.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:12 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

*************************************

 

 

 

 

Approved this 12th day of December, 2011.

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

****************************************