Monday, November 7, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 7, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 4, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Jennifer Layton, First Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director; Larry Klumpp, OSU Extension; Marvin Brawley, Mehlburger Brawley Engineering; Ray Ball, Kaw Nation; Bill Williams and Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of October 31, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Director Report:  Jody Burd, Director, reported 177 for the daily inmate count.  He said the Justice Facilities Authority monthly meeting would be this upcoming Thursday, since Friday is Veteran’s Day.

 

Motion was made by Schieber and seconded by Rowe approving paying registration fees for up to six Fair Board Members to attend the State Fair Board meetings at a cost of $75.00 per person attending.  Larry Klumpp, OSU Extension, said these members are volunteers and will be using their own money for travel to and from meetings and for hotel reservations.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving OSU Extension Contract upon changes to be made by District Attorney Brian Hermanson in wording regarding renewal of contract.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving regular meeting dates for calendar year 2012 for BOCC.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Holidays for the calendar year 2012 for Kay County offices.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said beams to be set on bridge by Ponca Lake have been delayed again due to weather.  He mentioned the 2nd Phase-Hubbard Road and CED meeting in Alva on Wednesday.

 

Commissioner Austin said pouring floor on bridge on Bender Road then will let it set and cure and get guard rail up and then get ready to start on another project.

 

Motion was made by Schieber and seconded by Rowe approving pending District Attorney’s approval on Lease Purchase Agreement and financial papers with Warren Cat for the 930 H Cat Loader.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe to rescind previous motion.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe to approve Lease Purchase Agreement and financial papers with Warren Cat for the 930 H Cat Loader (ADA Jennifer Layton reviewed).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving County Bridge and Road Improvement Engineering Contract for the Braman Road Project, County Road NS-318.  District Attorney Brian Hermanson expressed concerns regarding the scope of work and the fact the contract did not list amount of insurance.  Assistant District Attorney Jennifer Layton asked the BOCC if they were comfortable with the contract as presented.  Schieber explained his reasons and Layton approved.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Public Service/Pipeline Crossing Line Installation for SandRidge Exploration and Production permit to erect, construct and maintain an electrical powerline, starting in the SW4 SE4 S25 T25N R2W and ending SE4 SE4 S35 T25N R2W, Dist#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following invoices from Mehlburger Brawley Engineering:  Project STP-136D(117)CO-SJN 22953(05), Grade Drain Surface-Waverly Road, Invoice #1158-06-$3,625.00; Project BIA, Bridge and Approaches over Bois D’Arc Creek, CN 42, Invoice #KayCo-05-03-04 & 1154-04-$1,350.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions for Disposing of Equipment:  Res#11, 12-65, Assessor’s Office, server, junked.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Resolutions to Deposit Funds:  Res#11, 12-62, Highway Dist#3-$2,000.00, Road Crossing Permit-Sandridge Midstream, Inc.; Res#11, 12-63, Highway Dist#2-$635.80, sale of scrap metals; Res#11, 12-64, Highway Dist#3-$380,000.00, ETR fund loan to Dist#3 County Commissioner from Office of State Finance for Roads/Bridges.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$2,000.00; Highway Dist#2-$635.80; Highway Dist#3-$380,000.00; Preservation Fee-$5,860.00; County Clerk Lien Fee-$12,588.00; County Sales Tax-$9,331.52; Treasurer’s Mortgage Certification-$560.00.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Transfer of Appropriations:  Assessor Maintenance & Operations (M&O)-$1,500.00 to Travel; Assessor Travel-$2,000.00 to M&O.    Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

Unscheduled public appearances:  County Treasurer Christy Kennedy thanked all officers involved with the budget and getting it filed with State Auditor’s Office in a timely manner for the tax statements to be mailed out.

 

County Clerk Tammy Reese told officers Senator Myers was in the hospital with pneumonia.

 

Motion was made by Schieber and seconded by Rowe approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Rowe and seconded by Schieber approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 778, Kay County, 90.00, Workers Comp; 779, Leach Paper Co., 169.68, Supplies; 780, Walmart Community, 24.97, Supplies; 781, Quality Water Service, 41.00, Water; 782, Page Plus Inc., 146.60, Pager Service; 783, Galaxie Business, 22.44, Copier maintenance; 784, Fuelman Of Oklahoma, 1931.99, Fuel; 785, Farha Wholesale Co., 41.75, Blanket; 786, Southwest Business Products, 282.87, Supplies; 787, Merrifield Office Plus, 44.99, Calculator tape;

788, Southwest Business Products, 4.32, Highlighters; 789, Merrifield Office Supply, 15.49, Security; 790, Southwest Business Products, 102.06, Ink Cartridge; 791, Merrifield Office Supply, 722.50, Copy Paper; 792, Quality Water Service, 39.25, Water; 793, Quality Water Service, 25.25, Billing; 794, Woelk, Cori, 214.82, Travel; 795, Ratliff, Maribeth, 173.30, Travel; 796, Stephens, Carole, 84.50, Travel; 797, Klumpp, Larry A., 882.53, Travel; 798, Galaxie Business, 47.50, Copier contract; 799, Quality Water Service, 19.50, Water; 800, AT&T, 112.59, Telephone Service; 801, AT&T, 455.10, Telephone Service; 802, Staples, 49.99, Envelopes; 803, Secretary of State, 10.00, Notary fee; 804, AT&T, 219.55, Phone bill; 805, AT&T, 108.42, Billing; 806, Grace, Lindsay, 264.75, Travel; 807, Eastman National Bank, 27.00, Fair premiums; 808, USPS Disbursing Officer, 4698.73, Office lease; 809, Kay Office Equipment, 5375.00, Copier; 810, Newkirk Mini-Storage, 580.00, Storage rental; 811, Quality Water Service, 23.90, Water; 812, AT&T, 108.42, Telephone Service; 813, Urban, Evelyn, 11.10, Precinct training; 814, Mary Chapman, 16.65, Precinct training; 815, Joanna Moneymaker, 14.43, Precinct training; 816, Eloise Boily, 14.43, Precinct training; 817, Jo Ann Hammon, 15.54, Precinct training; 818, Stuemky, Myra, 16.65, Precinct training; 819, Marguarete Honick, 23.31, Precinct training; 820, Glasgow, Betty J., 22.20, Precinct training; 821, Peggy Boehs, 17.76, Precinct training; 822, David Corlett, 18.87, Precinct training; 823, Rita Diel-Brown, 15.54, Precinct training; 824, Evelyn Coyle, 16.65, Precinct training; 825, Margaret Steichen, 16.65, Precinct training; 826, Hine, Lelia, 33.30, Precinct training; 827, Karen Kincaid, 34.41, Precinct training; 828, Barrett, Mary, 22.20, Precinct training; 829, Lockert, Tammy, 17.76, Precinct training; 830, Betty Mitchell, 17.76, Precinct training; 831, Dorothy Toben, 27.75, Precinct training; 832, Urban, Joyce, 16.65, Precinct training; 833, Lockwood, Sandra, 15.54, Precinct training; 834, Coleman, Jerry, 32.19, Precinct training; 835, Moore, Frances, 22.20, Precinct training; 836, Hessel Purdy, 27.75, Precinct training; 837, Blazer, Neva, 15.54, Precinct training; 838, Testerman, Dollie, 15.54, Precinct training; 839, Megee, Kathryn, 22.20, Precinct training; 840, Miller, Linda, 22.20, Precinct training; 841, Terry, Alice, 16.65, Precinct training; 842, Ouellet, Daniel C., 16.65, Precinct training; 843, Caskey, Nancy, 19.98, Precinct training; 844, Glenn, Paula, 22.20, Precinct training; 845, Blair, Shannon, 16.65, Precinct training; 846, Mullins, Carol, 13.88, Precinct training; 847, Glaser, Lawrence, 2.22, Precinct training; 848, Hunt, Edith, 2.22, Precinct training; 849, Kay Dark, 12.21, Precinct training; 850, Judy McAnich, 18.87, Precinct training; 851, Carrie Friesenhahn, 5.55, Precinct training; 852, Norma Lea Ascue, 16.65, Precinct training; 853, Gambel, Mildred, 22.20, Precinct training; 854, Quance, Marie, 34.41, Precinct training; 855, Carolyn Ruggs, 16.65, Precinct training; 856, Cain, Danna, 13.88, Precinct training; 857, Graham, Jacquelyn, 22.20, Precinct training; 858, Sells, Maurita, 22.20, Precinct training; 859, Leslie, Glenda, 17.76, Precinct training; 860, Turvey, Orla Ann, 33.30, Mileage; 861, Muegge, Ramona, 15.54, Precinct training; 862, Eastman National Bank, 7611.00, Premium;

                Health: 109, Walmart Community BRC, 135.24, Supplies; 110, Centerpoint Energy Arkla, 38.97, Gas usage-Blackwell; 111, Bonnie Luis, 43.29, Travel; 112, June Fetters, 44.40, Travel; 113, Bobby Johnson, 22.20, Travel; 114, AT&T, 489.44, Monthly Phone Service; 115, Carol Rickards,

                250.00, Nursing; 116, Ferguson, Jay, 125.00, Lawn Care; 117, Rose Ann McChristian, 88.80, Travel; Highway: 737, Houser Hardware, 493.22, Blanket; 738, Warren Power And Machinery, 175.59, Blanket; 739, Lowes Building Center, 142.58, Supplies; 740, Action Truck Parts, 499.80, Parts; 741, Action Truck Parts, 798.74, Blanket; 742, Kelle Oil Company, 2787.28, Fuel; 743, Total Com Inc., 250.00, Billing; 744, Ponca City Publishing Co. Inc, 36.00, Billing; 745, Moonlight Machine LLC, 610.50, Repairs; 746, Snow Glass Company, 128.42, Repairs; 747, Evans & Associates, 578.81, Asphalt; 748, BDF Enterprises LTD, 226.25, Pickup; 749, Dish Network, 27.95, Rate change; 750, Pemberton Chevrolet, 68.74, Cable; 751, Merrifield Office Supply, 144.00, Paper; 752, Pioneer Equipment Rental, 40.52, Welding supplies; 753, Centerpoint Energy Arkla, 59.94, Billing; 754, John Deere Financial, 1310.89, Parts; 755, ACCO, 20.00, Registration; 756, Ponca City Publishing Co. Inc, 108.00, Internet Service; 757, Ok Employment Security Commission, 2810.00, Unemployment; 758, Action Truck Parts, 356.70, Supplies; 759, OK Natural Gas, 84.40, Billing; 760, OK Natural Gas, 41.48, Billing; 761, Younger-Holmes Electrical Contractors, 800.00, Labor charge; 762, River Ridge Construction Llc, 4760.00, Demolition; 763, Blackwell Auto Parts, 34.08, Mirrors; 764, Kelle Oil Company, 818.40, Diesel Fuel; 765, Circuit Engineering District #8, 17.00, SIGN; 766, Circuit Engineering District #8, 173.00, SIGN; 767, Austin, Steve, 135.42, Travel; 768, Yellowhouse Machinery Co, 596.77, starter repairs; 769, Eastman National Bank, 1239.73, Lease Purchase Payment; 770, Empire Financial Services Inc, 1231.50, Lease Purchase Payment; 771, Security National Bank, 8640.06, Lease Purchase Payment; 772, Caterpillar Financial Services Corp, 6288.71, Lease Purchase Payment; 773, Blackwell Towing & Wrecker Service, 190.80, Towing; 774, Eastman National Bank, 2802.08, Lease Purchase Payment; 775, John Deere Credit, 1904.75, Lease Purchase Payment; 776, Empire Financial Services Inc, 1092.00, Lease Purchase Payment; 777, John Deere Credit, 1801.73, Lease Purchase Payment; 778, Security National Bank, 8119.84, Lease Purchase Payment; 779, Welch State Bank, 1448.00, Lease Purchase Payment; 780, Kay County, 3984.00, Workers Comp; 781, Kay County, 4069.00, Workers Comp; 782, Kay County, 4912.00, Workers Comp; Jail Cash Fund: 29, Sac & Fox Juvenile Detention, 1688.80, Juvenile Detention; 30, Eastern Okla Youth Services, 1395.00, Juvenile Detention; 31, Muskogee County Detention Cntr, 372.32, Juvenile Detention; 32, Osage County Det. Center, 1812.35, Juvenile Detention;      LEPC Grant Cash Fund: 2, Jump, Joseph Skip, 948.63, Travel; 3, Chisholm Enterprises, 40.00, Food;

                Lien Fee: 14, Kay County, 8.00, Workers Comp; Reimburse: 15, Oklahoma Correctional Industries,

 

73.50, End panels; 16, Visual Solutions, 25.00, drill holes in books; Serv.Fee: 116, Special-Ops Uniforms, 95.50, Badge; 117, Oklahoma Tax Commission, 37.50, Registration; 118, Blackwell Animal Hospital, 59.83, Drug Dog Ambose; Training: 1, GT Distributors Inc., 3145.00, Tasers;

                County Bridge & Road Improvement: 13, Brawley Engineering, 1350.00, Bridge Project; 14, Brawley Engineering, 3625.00, Bridge Project; County Sales Tax Fund: 332, Bankers Credit Card Services, 1253.59, Blanket; 333, Health Professionals, Ltd, 16671.62, Blanket; 334, Fuelman Of Oklahoma, 213.83, Blanket; 335, Houser Hardware, 184.97, Supplies; 336, Budget Pest Control, 150.00, Pest Control; 337, Farha Wholesale Co., 268.04, Misc Supplies

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 10:04 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

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Approved this 14th day of November, 2011.

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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