Monday, September 26, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 26, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 23, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center Assistant Director (KCDC); Larry Klumpp, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Ray Ball, Kaw Nation; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of September 19, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Jail Director Report:  Harold Hughs, KCDC, reported 154 inmates for the daily count.  He said 74 were booked in and released over the weekend and 217 for the month.  Hughs noted the daily average count for September as 160 with a minimum of 151 and maximum of 171.  He mentioned touring the Okmulgee County jail and said Kay County was also going to do some contracting.  Hughs told the BOCC there would be a Justice Facilities special meeting today to discuss the Dry Road Project.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber said machinery was being moved in to the site of the bridge and one mile of Hubbard Road will be closed on Wednesday. 

 

Motion was made by Schieber and seconded by Rowe approving the following Programming Resolutions:  Project #CB-36-1(01)12, BIA is replacing circle #110 it is being programmed for construction labor costs, Dist#1; Project #CB-36-2(02)12, Replace C#227 with I-beam and concrete, Dist#2; Project #CB-36-2(03)12, Replace C#29A with I-beam and concrete, Dist#2; Project #CB-36-2(04)12, Replace C#29 with I-beam and concrete, Dist#2; Project #CB-36-2(05)12, Replace C#200 with I-beam and concrete, Dist#2; Project #CB-36-2(06)12, BIA is replacing circle #53 it is being programmed for construction labor costs, Dist#2; Project #CB-36-2(07)12, BIA will pay for the materials on C#250 it is being programmed for construction labor costs, Dist#2; Project #CB-36-3(08)12, Replace C#E27N316.7 with I-beam and concrete, Dist#3; Project #CB-36-3(09)12, Replace C#153 with I-beam and concrete, Dist#3; Project #CB-36-3(10)12, Replace C#189 with I-beam and concrete, Dist#3; Project #CB-36-3(11)12, Replace C#190 with I-beam and concrete, Dist#3; Project #CB-36-3(12)12, Replace C#30 with I-beam and concrete, Dist#3; Project #CB-36-3(13)12, BIA is replacing circle #108 it is being programmed for construction labor costs, Dist#3; Project #CB-36-3(14)12, BIA is replacing circle #114 it is being programmed for construction labor costs, Dist#3.   Commissioner Schieber said these Resolutions are changes in the five year plan.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving going out for bid to sell a truck.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber Public Service/Pipeline Crossing Line Installation for a water installation in right of way-Crescent Services, Dist#3.

Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Resolution No. 11, 12-38 on Five Year Road and Bridge Improvement Plan for Federal Fiscal Year 2012 through 2016.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber noting the following August 2011 Monthly Reports:  County Health; Sheriff General.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#11, 12-39, Assessor’s Office, flat screen monitor, junked; Res#11, 12-41, Highway Dist#3, truck, surplus to be sold.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Deposit:  Res#11, 12-37, Highway Dist#3-$640.50, sale of scrap metal; Res#11, 12-40, Highway Dist#3-$1,250.00, pipeline crossing for a water installation in right of way.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving Officer’s Request for Supplemental Appropriations to General Government Maintenance G2000-20 for sale of 20 acres of land-$55,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway Dist#3-$640.50.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Transfer of Appropriations:  General Government Maintenance & Operations (M&O)-$3,860.03 to Lease Purchase; Assessor M&O-$3,042.00 to Personal Service; Highway Dist#2 M&O-$500.00 to Travel.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.   

 

Motion was made by Schieber and seconded by Rowe amending previous motion made and approving with correction made to General Government Maintenance & Operations (M&O)-$2,860.03 (amount listed on Agenda read $3,860.03).  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There were no unscheduled public appearances made.

 

Motion was made by Schieber and seconded by Rowe approving Payroll with warrants to be released on September 29, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.    

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

                FY 2011/2012 PURCHASE ORDERS:     

                2011-2012 General: 433, Fuelman Of Oklahoma, 1678.74, Fuel; 434, Eastman National Bank, 2093.96, Premium; 435, Hilton Garden Inn Norman, 308.00, Lodging; 436, Biltmore Hotel, 146.01, Lodging; 437, Leach Paper Co., 473.73, Paper Products; 438, Career Tech, 115.00, Envelopes; 439, Merrifield Office Supply, 54.95, Cards; 440, Quality Water Service, 13.82, Water; 441, Two Rivers Coop, 7.18, Supplies; 442, Clearwater Enterprises, 4.71, Gas bill; 443, STC, 216.16, Copier Maintenance Agree.; 444, Van Hoesen, Everette H., 165.39, CODA expenses; 445, Northwest District CODA, 35.00, CODA registration; 446, USPS Disbursing Officer, 4698.73, Lease payment; 447, Eastman National Bank, 31642.66, Jail Land Payoff; 448, Kay Office Equipment, 25.86, Maintenance Agree.; 449, Newkirk Mini-Storage, 225.00, Storage rental; 450, AT&T U Verse, 85.00, U-Verse Internet; 451, Merrifield Office Plus, 174.98, Laminating Pouches; Health: 66, Holts Toner Source, 295.00, Toner; 67, NCS Pearson Inc, 84.00, Forms; 68, AT&T Mobility, 262.92, Copier Maintenance Agree.; 69, STC, 36.00, Copier Maintenance Agree.; 70, Language Line Services, 225.70, Billing; 71, AT&T, 349.88, Billing; 72, AT&T, 184.41, Billing; 73, AT&T, 282.42, Billing; 74, MailFinance, 308.25, Lease payment; 75, ANCO Services, 2060.00, JANITORIAL SERVICE; 76, Falco Alarm Co., 213.00, Monitoring; Highway: 422, Warren Power And Machinery, 350.00, Testing; 423, Southwest Truck Parts, 496.74, Blanket; 424, Brandts, 121.87, Supplies; 425, Southwest Truck Parts, 490.29, Parts; 426, Evans & Associates, 22920.94, Riverroad And 106 Lane; 427, ACCO, 75.00, Registration; 428, Security Abstract Co., 1050.00, Title Search; 429, Dub Ross Co. Inc., 1339.20, Pipe; 430, Tinhorns Unlimited Inc., 5748.36, Horns; 431, APAC-Central Inc, 4423.50, Cleaning; 432, BDF Enterprises LTD, 22.65, Cleaning; 433, Munn Supply Inc., 60.12, Welding supplies; 434, Northwest District CODA, 35.00, Registration; 435, Pioneer Fire And Safety, 208.00, Inspections; 436, John Deere Financial, 9.87,          Parts; 437, BDF Enterprises LTD, 6.30, Filter Service; 438, Blackwell True Value Hardware, 31.27, Supplies; 439, ACCO, 75.00, Registration; 440, City of Blackwell, 661.42, Billing; 441, Northwest District CODA, 35.00, Registration; 442, AT&T, 74.81, Billing; 443, AT&T, 157.64, Billing; 444, AT&T, 118.74, Billing; 445, AT&T, 62.47, Billing; 446, OK Natural Gas, 20.04, Billing; 447, Moonlight Machine LLC, 60.00, Labor; 448, Blackwell True Value Hardware, 12.79, PVC Cement, Elbows, Fittings; 449, Farm Plan, 71.25, Hose; 450, Construction Equipment Co, LLC, 115.00, Swivel - Used 8 Ton Eyexeye; 451, Quality Water Service, 13.40, Water; 452, Kelle Oil Company, 468.16, Repairs; 453, Agape Church Of Christ Inc, 11130.00, Easement; 454, Lane, Freda, 11090.00, Easement; 455, Giles, John A & Angie, 4220.00, Easement; 456, Bales, Ernie R & Paula, 1200.00, Easement; 457, Kreger, Ron, 2304.00, Easement; 458, Kinsinger, Patricia Ann, 768.00, Easement; 459, Clarke, Francis, 768.00, Easement; 460, Weingart, Louis A,, 250.00, Easement; 461, Hill, Kenneth &  Nanette, 300.00, Easement; 462, Veolia Environmental Services, 200.00, Easement; 463, Smith, Herman, 1320.00, Easement; 464, Bradley, Cathy J, 660.00, Easement; 465, Sutton, Patsy S, 660.00, Easement; 466, Schieber, Dee, 112.11, CED Meeting; 467, Austin, Steve, 108.23, Mileage; Lien Fee: 7, Reese, Tammy J., 168.68, Travel & Meals; 8, ACCO, 75.00, Registration; 9, Northwest District CODA, 35.00, Registration; PBA HEALTH: 3, Bank Of The West, 7960.13, Loan Payment;

                Reimburse: 9, Staples, 90.35, Office Supplies; 10, JD Design, 60.00, Decals; Serv.Fee: 72, Burkes Wrecker Service, 2204.00, Install Equip; 73, Burkes Wrecker Service, 1114.44, Vehicle Maintenance; County Bridge & Road Improvement: 11, Evans & Associates, 85703.62, Bridge Project; County Sales Tax Fund: 173, Bankers Credit Card Services, 102.86, Expenses; 174, Fuelman Of Oklahoma, 395.83, Fuel

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 9:48 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

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Approved this 3rd day of October, 2011.

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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