Tuesday, September 6, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 6, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 2, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Christy Kennedy, Kay County Treasurer; Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Dennis Bonewell, Emergency Management Director; Ray Ball, Kaw Nation; Glen Nichols, Evans & Associates Construction Co. Inc.;  Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of August 29, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

No report was given by the Jail Director.

 

Motion was made by Schieber and seconded by Rowe re-approving Kay County Emergency Operations plan.  Dennis Bonewell, Emergency Management Director, noted the only change as being personnel.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe to transfer $70,692.36 from Health Insurance Benefits to General Government Capital Outlay for the purpose of ordering computers and installation from the Sheriff’s Grant Fund.  Money will be supplemented back to Health Insurance Benefit account upon receiving.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Reimbursement Claim for the Election Board Secretary Salary for the month of August 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber and Rowe discussed current projects.

 

It was the consensus of the BOCC to follow through with the County Employee Safety Program being offered by Oklahoma One-Call System.  Oklahoma One-Call will conduct the safety program to increase awareness and safety of day-to-day operations at no cost to the county.

 

Motion was made by Schieber and seconded by Rowe approving Resolution No. 11, 12-32, Joining the National Moment of Remembrance of the 10th Anniversary of September 11th.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Treasurer’s Mortgage Certification-$575.00; County Clerk Lien Fee-$(0.50); County Clerk Lien Fee-$3,501.50; Preservation Fee-$6,030.00; Highway-$55.90, D#1-$18.64; D#2-$18.63; D#3-$18.63; Highway Dist#1-$35,474.44; Visual Inspection Reimbursement-$0.06; Drug Court-$1,254.04; Highway-$165.64, D#1-$55.21; D#2-$55.21; D#3-$55.22.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Unscheduled public appearances made:  Undersheriff Kelley said the closing of Highway 60 has been cancelled.

 

County Clerk Reese received a call of thanks from Jana Shinn, Newkirk Main Street, wishing to thank the BOCC for having the parking lot north of courthouse prepared for Charlie Adams Day.

 

Glen Nichols, Evans & Associates, submitted bids for the six month bid list on equipment rental and labor sheet and Mastic crack seal truck without operator.

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:     

                2010-2011 General: 2506, COPS Products LLC, 218.50, Boots; Serv.Fee: 302, Special-Ops Uniforms, 1677.99, Uniform Pants;

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 364, Burkes Wrecker Service, 968.00, Vehicle Maintenance; 365, Walmart Community, 327.63, Blanket For Supplies; 366, Lam Communications, 97.50, Blanket For Vehicle Maintenance; 367, Rogers Oil Co., 109.37, Blanket For Fuel; 368, Galaxie Business, 19.50, Copier maintenance; 369, Quality     Water Service, 55.25, Water; 370, Houser Hardware, 164.70, Supplies; 371, Quality Water Service, 30.00, Water & Cooler Rent; 372, Quality Water Service, 47.75, Water & Cooler Rent; 373, Rogers Oil Co., 91.21, Fuel; 374, Fuelman Of Oklahoma, 1907.25, Fuel; 375, Fuelman Of Oklahoma, 2056.87, Fuel; 376, Lowes Building Center, 469.93, Supplies; 377, Valero Short Stops, 275.28, Fuel; 378, Burkes Wrecker Service, 620.00, Vehicle Maintenance; 379, Burkes Wrecker Service, 800.00, Vehicle Maintenance; 380, Merrifield Office Supply, 250.00, Envelopes; 381, Merrifield Office Supply, 380.52, Checks; 382, Southwest Business Products, 14.98, Ink Cartridge; 383, InfoUSA, 265.00, Directory; 384, Two Rivers Consumers Coop Assn, 23.66, Pest Control; 385, Eastman National Bank, 2044.29, Payment; 386, MailFinance, 1125.00, Lease payment; 387, City of Newkirk, 5786.84, Billing; 388, Quality Water Service, 19.00, Water; 389, Quality Water Service, 39.25, Water; 390, Woelk, Cori, 278.61, Travel; 391, Grace, Lindsay,

                82.14, Travel; 392, Blair, Cody D, 46.07, Mileage; 393, Simpson, Janell M, 118.95, Meals; 394, Thompson, Alicia N, 95.82, Meals; Health: 45, Documation Inc., 242.75, Repairs; 46, Stolhand Heating & Air, 993.00, Maintenance; 47, Family Discount Pharmacy, 7.39, Medicine;

                48, Ponca City Utility Authority, 2114.18, Billing; 49, STC, 82.12, Maintenance Agree.; 50, Centerpoint Energy Arkla, 34.21, Gas bill for blackwell; 51, STC, 54.00, Monthly copier maint.; 52, Four Seasons Lawn Care, 70.00, Lawn Care; 53, AT&T, 496.42, Monthly Phone Service;

                54, Ferguson, Jay, 300.00, Lawn Care; 55, Carol Rickards, 143.75, Nursing; Highway: 312, Lowes Home Improvement Inc, 270.43, Blanket; 313, Quality Water Service, 41.15, Water; 314, Cintas Corporation, 626.70, Uniform Cleaning; 315, Blackwell Auto Parts, 267.55, Supplies; 316, Rick's Service Center & Discount Tire, 275.00, Tire repairs; 317, Warren Cat, 1873.52, Parts & Service; 318, Montgomery Plumbing, 159.00, Plumbing Repairs; 319, Ponca City Publishing Co. Inc, 36.00, Internet Service; 320, Edwards Canvas, 228.11, Tarps; 321, Pioneer Fire And Safety, 369.00, Fire Extinguisher Inspections; 322, Tinhorns Unlimited Inc., 3981.30, Bridge Materials; 323, Certified

                Laboratories, 171.28, Chemicals; 324, Lam Communications, 108.50, Service; 325, Pioneer Hydraulics, 20.52, Parts; 326, BDF Enterprises LTD, 20.70, Filter Service; 327, APAC-Central Inc, 4902.02, Rock; 328, Munn Supply Inc., 230.95, Welding Rod; 329, Warren Cat, 116.05, Parts; 330,

                Brooks Industry, 3001.00, Ice machine; 331, Owen Auto Supply, 347.60, Filters; 332, John Deere Financial, 112.91, Parts; 333, Schieber, Dee, 148.74, Mileage; 334, Ponca City Utility Authority, 732.25, Billing; 335, OK Natural Gas, 82.45, Billing; 336, Rowe, Tyson G, 133.20, Mileage;

                PBA: 5, Bagg, Jack, 800.00, Contractual Services; Reimburse: 5, Kay Office Equipment, 1910.00, Printer; 6, Kay Office Equipment, 50.00, Surge protectors; Serv.Fee: 55, Ponca Body & Paint, 1548.10, Repairs; 56, Special-Ops Uniforms, 441.83, Shirts; 57, Center For Education & Employment Law, 254.95, Books; 58, AT&T, 478.24, Billing; 59, Baker, Johnny F, 987.00, Juvenile Transports; 60, Ross, Tom, 129.00, Juvenile Transports; County Sales Tax Fund: 146, Fuelman Of Oklahoma, 197.13, Fuel; 147, Bob Barker Co, 1091.48, Supplies; 148, Public Agency Training Council,          885.00, Training; 149, Take Ten Tire, 124.16, Maintenance; 150, Carrot - Top Industries Inc., 310.65, Flags; 151, GT Distributors Inc., 109.80,      Tasers; 152, AT&T, 602.13, Phone bill; 153, City of Newkirk, 9859.13, Electric & Water Usage

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

10:00 a.m. bid opening:

 

Motion was made by Schieber and seconded by Rowe accepting only bid received on Bid#2011-47, Bridge on Hubbard Road over Ponca Lake, D#1 from K & R Builders, Inc. in the amount of $586,769.25.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Austin and seconded by Rowe accepting only bid received on Bid#2011-48, Radio Equipment Dale Township Fire District, D#2 from Total Com, Inc. in the amount of $15,145.97. Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by  Rowe and seconded by Schieber accepting bids on Bid#2011-49, Sale of Land, Tract #1 approximately 7.89 acres only bid received from Rick Leaming Construction LLC at $2,500.00 per acre for a Total of $19,725.00.  Tract #2 20 acres-bid from Leaming Construction for $2,500.00 per acre for a Total of $50,000.00 and bid accepted was from River Ridge Construction on Tract #2 20 acres at $2,750.00 per acre for a Total of $55,000.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Rowe and seconded by Schieber to adjourn, 10:09 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

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Approved this 12th day of September, 2011.

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                        

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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