Monday, August 29, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 29, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 26, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Undersheriff; Christy Kennedy, Kay County Treasurer; Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Jeff Kubik; Kay County Free Fair;  Jeff Seymour, Blackwell Area Chamber of Commerce, Executive Director; Mark Skiles, Blackwell City Manager; Ray Ball, Kaw Nation; Claude & Bill Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News;  Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of August 22, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Austin approving special meeting minutes of August 23, 2011.  Motion carried:  Schieber, aye; Rowe, abstained; Austin, aye.

 

Jeff Kubik, Kay County Fair Board, said it was the consensus of the Fair Board members to have a feasibility study on county grounds.  He said funding through the state is not available.  Kubik indicated the Board approved a $5000.00 allocation to have the study done.  He then asked the BOCC to contribute.  Kubik gave several reasons for wanting to relocate, such as, parking, expansion, attracting trade shows, etc.

 

Commissioner Austin asked Kubik how much money he was requesting from the county and what it was going to cost to have the study done.

 

Kubik said it would cost approximately $3-5,000.00 and would like the county to split the costs.

 

Jeff Seymour, Blackwell Area Chamber of Commerce, said the Chamber and City of Blackwell have worked closely with the Fair Board and stated moving the fair to a different location would be a huge disappointment to the community.  He said he understood there is room for improvement.  Seymour said the Kay County Free Fair is so important to the Blackwell Community and noted it has been held in Blackwell for 90 plus years.

 

Mark Skiles, Blackwell City Manager, added he appreciated the opportunity to work with the Fair Board and noted steps have been taken to improve the fair.  He remarked the fair is part of Blackwell’s heritage and he would be in support of keeping the fair in Blackwell and utilizing what is already there.

 

Commissioner Schieber commented he wanted to see the fair grow and felt it was time to look at other options.

 

Kubik said the decision to move the fair out of Blackwell has not been made and stated the board wants to make the best decision for the entire county and that is why the board wants to have the feasibility study done.

 

Kubik went on to say this consideration is not only about fair week.  He said the board wants to be able to attract trade shows and many other interests and the facility needs to be the right size and location.  Kubik said the current location has served the purpose for many years.  He mentioned there has not been a specific location addressed.  Kubik ended by saying this is the step the board has decided to take.

Commissioner Austin asked if the Fair Board had the authority to move the location.  He also stated he didn’t think the county needed to be involved at this time since the Fair Board had already allocated $5,000 for the feasibility study.

 

Commissioner Schieber made a motion to give the Fair Board $2,500 for the feasibility study.  Commissioner’s Rowe and Austin did not second the motion.

 

Chairman Austin said the motion dies due to lack of a second.  Austin said the matter could be revisited after the feasibility study and after finding out who has final authority on moving the fair.

 

No report was given by the Jail Director.

 

Motion was made by Schieber and seconded by Rowe approving Contract-Eastern Oklahoma Youth Services & Kay County for Services at Pittsburg County Regional Juvenile Detention Center, $23.25 per child per day.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber noted the STP applications are available and explained the eligibility.

 

Commissioner Rowe said construction on 44th Street will begin Tuesday or Wednesday and the road will be closed one to two days. 

 

Motion was made by Rowe and seconded by Schieber approving Resolution No. 11, 12-30, adopting Manual on Uniform Traffic Control Devices (MUTCD) Compliance Plan.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe noting the following Kay County July 2011 Monthly Reports:  County Health.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Resolutions to Dispose of Equipment:  Res#11, 12-31, Sheriff, donating car to the Kay County Assessor’s office.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Sheriff’s Service Fee-$16,017.42; Sheriff’s Grant-$4,828.75.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances made. 

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 County Sales Tax Fund: 815, Staples, 1362.49,; 816, Quartermaster, 1491.85

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 345, Cintas Corporation, 102.69, Blanket For Laundry; 346, Newkirk Herald Journal, 24.55, Blanket; 347, Houser Hardware, 361.82, Supplies; 348, Tulsa Marriott Southern Hills, 640.00, Lodging; 349, River Ridge Construction Llc, 46000.00, Demolition; 350, Ponca City News, 1369.20, Publication; 351, J & P Supply, 551.89, Janitorial Supplies; 352, J & P Supply, 65.10, Janitorial Supplies; 353, Merrifield Office Supply, 54.95, Paper; 354, Ponca Glass Inc., 605.00, Repairs; 355, Merrifield Office Supply, 333.00, Copy Paper; 356, Younger-Holmes Electrical Contractors, 109.20, Electrical Work; 357, Midwest Computers, 100.00, Antivirus; 358, Allegiance Communications, 27.45, Billing; 359, Inskeep Appraisal Co., 325.00, Appraisal; 360, Newkirk Mini-Storage, 225.00, Rental; 361, STC, 227.55, Copier maintenance; 362, Ponca City News, 106.89, Publication; 363, Kennedy, Christine, 136.53, Mileage; Health: 40, Mac Systems Inc., 1110.00, Inspections; 41, Moore Medical Corp., 159.56, Supplies; 42, Lakeshore Learning Materials, 2224.10, Books; 43, J & P Supply, 107.25, Trash bags; 44, J & P Supply, 65.68, Toilet Tissue; Highway: 294, G & B Auto, 481.50, Blanket; 295, Brandts, 186.25, Misc Supplies; 296, Embassy Suites - Norman, 127.00, Lodging; 297, 7 Mile Mine LLC, 5959.14, Crusher Run; 298, APAC-Central Inc, 4819.30, Rock; 299, Yellowhouse Machinery Co, 1840.79, Parts; 300, Circuit Engineering District #8, 104.50, Signs; 301, Sunbelt Equipment & Supply, 19119.53, Bridge Materials; 302, Sunbelt Equipment & Supply, 19119.53, Bridge Materials; 303, Sunbelt Equipment & Supply, 17965.38, Bridge Materials; 304, AT&T, 119.22, Bill due 12-20-02; 305, AT&T, 76.99, Billing; 306, OK Natural Gas, 20.04, Billing; 307, Cross Oil, 9414.14, Diesel; 308, Owen Auto Supply, 369.86, Air Compressor; 309, Yellowhouse Machinery Co, 450.05, Parts; 310, Take Ten Tire, 75.80, Tire repairs; 311, BDF Enterprises LTD, 19.55, Filter Service; PBA HEALTH: 2, Bank Of The West, 7960.13, Loan Payment; Drug Court: 16, Redwood Toxicology Laboratory, 1572.06, Drug screening; 17, Redwood Biotech, 520.00, Test kits; 18, Mazzios, 83.52, Food;19, Gold-N-Treasures, 51.84, Key rings; 20, Ball Trophy & Engraving Co., 37.00, Plaques; 21, Ramey Price Cutter Supermarkets, 37.20, Supplies; County Sales Tax Fund: 142, Quality Water Service, 529.50, Blanket; 143, Kay Office Equipment, 154.52, Copier contract; 144, Biltmore Hotel,

                326.00, Lodging; 145, Oklahoma Sheriffs Assoc., 150.00, Registration

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   None.

 

Motion was made by Schieber and seconded by Rowe rejecting solicitations on Bid#2011-46, Sell of Generator because of low bidding.  Bids received:  River Ridge Construction-$5,000 and V & E Equipment-$2,501.00.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe to recess meeting until 10:30 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Motion was made by Schieber and seconded by Rowe to reconvene regular meeting.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Joint meeting with the Kay County Excise Board.

 

Commissioner Austin opened the Budget Session item by saying the last several years the county has budgeted from 92% of the Ad Valorem amount and this year the county will finally be able to get back to 90%.  Austin said the reason for an increase in valuations was due to the Trans Canada Pipeline and Conoco Phillips Benzene Unit.

 

Excise Board Chairman J. C. Estes commended the officers for being good stewards of county funds and for desiring to get back to budgeting at 90%.

 

County Clerk Tammy Reese reported on Oklahoma State and Education Employees Group Insurance adopted rates for 2012. 

 

Each officer discussed their budget requests and answered questions relating to the matter. 

 

Motion was made by Schieber and seconded by Rowe approving County Clerk Reese to hire an additional employee.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 11:59 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 6th day of September, 2011.

 

 

 

 

 

 

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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