Monday, August 22, 2011

Kay County Courthouse

Newkirk, OK 74647

 

The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 22, 2011, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 19, 2011, at 8:30 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Steve Austin called the meeting to order.  Those present were as follows:  Dee Schieber, Member; Tyson Rowe, Member; Carol Purdy, Kay County Assessor; Mary Ramey, Kay County Court Clerk; Everette Van Hoesen, Kay County Sheriff; Jody Burd, Kay County Detention Center Director (KCDCD); Harold Hughs, Kay County Detention Center Assistant Director (KCDCAD); Cheryl Howard, Kay County Election Board; Larry Klumpp, OSU Extension; Carson Creed, Citizen; Ray Ball, Kaw Nation; Scott Cloud, Newkirk Herald; Tammy Reese, Kay County Clerk/Secretary.  (See sign-in sheet).

 

Chairman Steve Austin led the Flag Salute.

 

Motion was made by Rowe and seconded by Schieber approving regular meeting minutes of August 15, 2011.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Larry Klumpp, OSU Extension Agent, introduced new employee Lindsay Grace, Family Consumer Science Educator, for the OSU Extension Office.  Klumpp said today was Ms. Grace’s first day to report to work.  Ms. Grace was welcomed.

 

Motion was made by Schieber and seconded by Rowe approving Memorandum of Agreement by and between Kay County Health Department and Braman Public Schools; approval was made with the contingency the Agreement is notarized per DA Hermanson.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Jail Issues:  KCDCD Jody Burd reported the daily inmate count of 164.  He said 41 were arrested and released over the weekend and 89 for the week.  Burd mentioned his contact with the Department of Corrections (DOC) regarding contract negotiations and noted there is a lot involved with this contract.  He explained the contract, the different procedures and the prisoners housed in DOC.  He indicated an audit and inspection of the jail has been made by DOC.

 

Chairman Austin opened discussion regarding future parking lot.

 

Kay County Assessor Carol Purdy asked the BOCC to consider angle parking versus straight parking and suggested putting an island in middle of parking lot with trees and grass.

 

Kay County Court Clerk Mary Ramey said she would like to see the officers have specified parking privileges.

 

DA Hermanson gave reasons why he thought assigned parking may not be fitting.

 

Sheriff Van Hoesen indicated the tearing down process on the old jail went fast.  He added he thought River Ridge Construction did an excellent job.

 

Schieber mentioned he would be consulting with Glen Nichols, Evans & Associates, regarding parking area and drainage issues. 

 

Motion was made by Schieber and seconded by Rowe approving the following Agreements for remote terminal capabilities with the Assessor’s Office:  Rogers Oil Company; Larry Neeley.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

Roads and Bridge Projects, Circuit Engineering District (CED) No. 8:  Commissioner Schieber noted he would attend a State CED meeting on Wednesday to look for water cooled ice machine for the CED building.

 

Commissioner Rowe said work was continuing on the pre-fabricate bridge west of Fountain Road. 

 

Motion was made by Rowe and seconded by Schieber approving Public Service Pipeline Crossing Line Installation from St. John’s Lutheran Church, D#3.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe Tabling Resolution No. 11, 12-30, adopting Manual on Uniform Traffic Control Devices (MUTCD) Compliance Plan.  Commissioner Rowe said this Resolution involved stop signs.  Schieber noted plan is due by the first of January.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving voiding Bid#2011-25 Radio Equipment, Dale Township Fire District (bid opened May 23, 2011), Dist#2.  Commissioner Austin said wireless headsets for the first set of specifications for the radios could not be found.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving going out for bid on radios for Dale Township Fire District REAP Grant.  Commissioner Austin noted new specifications were being bid.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving going out for bid on jail land on a 7.89 acre parcel and a 20.00 acre parcel.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber noting the following Kay County July 2011 Monthly Reports:  Sheriff; Court Clerk.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Schieber and seconded by Rowe approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$323,122.32 – D#1-$107,707.44; D#2-$107,707.44; D#3-$107,707.44; Highway Dist#1-$162.84; CBRI 105C-$334.67; County Improvement-$0.87; Sheriff’s Jail Cash-$4,021.08; Sheriff’s Jail Cash-$5,794.45; Sheriff’s Jail Cash-$2,398.74; Sheriff’s Jail Cash-$3,243.27.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

There were no unscheduled public appearances made. 

 

Motion was made by Schieber and seconded by Rowe approving Payroll with warrants to be released on August 30, 2011, with the exception of Election Board Secretary Salary amount changed from $2987.25 to $2575.12 as indicated by the Oklahoma State Election Board.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye. 

 

Motion was made by Rowe and seconded by Schieber approving Blanket Purchase Orders.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.           

 

Motion was made by Schieber and seconded by Rowe approving Maintenance & Operation Claims.   Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.      

 

FY 2010/2011 PURCHASE ORDERS:

                2010-2011 General: 2502, Decorative Dimensions, 2688.20, Office Equipment; 2503, Hewlett Packard Company, 957.00, Printer; 2504, Kellpro Computer, 145.00, Configuration; 2505, Decorative Dimensions, 104.64, Blinds

FY 2011/2012 PURCHASE ORDERS:

                2011-2012 General: 215, Quality Water Service, 35.00, Blanket for water; 216, Quality Water Service, 39.25, Blanket for water; 217, Houser Hardware, 104.12, Blanket; 218, Caskey Pest Control, 52.00, Pest Control; 219, Fuelman Of Oklahoma, 1968.79, Fuel; 220, Hilton Garden Inn Norman, 210.00, Lodging; 221, Embassy Suites - Norman, 154.00, Lodging; 222, AMC Urgent Care Plus, 85.00, Screenings; 223, River Ridge Construction Llc, 46000.00, Demolition; 224,

                Southwest Business Products, 28.44, Office Supplies; 225, River Ridge Construction Llc, 3443.00, Enivironmental testin; 226, Lakeview Lodge,                 77.00, Lodging; 227, Quality Water Service, 10.50, Water; 228, Kellpro Computer, 76.20, Software; 229, AT&T Mobility, 16.66, Billing; 230, Ok Cooperative Extension Service, 4130.00, Contractual Services; 231, Clearwater Enterprises, 4.70,

 

Gas bill; 232, AT&T U Verse, 85.00, U-Verse Internet; 233, Staples, 28.07, Office Supplies; 234, AT&T, 494.05, Billing; 235, OK Natural Gas, 113.56, Delivery charge; 236, Kay Office Equipment, 369.40, Maintenance Agree.; 237, Kay County 4-H, 30.00, Plaques; 238, USPS Disbursing Officer, 4698.73, Office lease; Health: 34, STC, 36.00, Copier maintenance; 35, AT&T Mobility, 262.92, Billing; 36, AT&T, 254.80, Billing; 37, AT&T, 124.85, Billing; 38, AT&T, 298.82, Billing; 39, ANCO Services, 2060.00, JANITORIAL SERVICE; Highway: 214, Kelle Oil Company, 323.44, Supplies; 215, Action Truck Parts, 499.68, Parts; 216, Embassy Suites - Norman, 231.00, ACCO Conference; 217, Embassy Suites - Norman, 231.00, Lodging; 218, Circuit Engineering District #8, 134.00, Signs; 219, Cummins Equipment Co., 2180.00, Parts; 220, 7 Mile Mine LLC, 4013.25, Crusher Run; 221, T & W Tire, 2904.30, Tires; 222, CODA, 75.00, Registration; 223, Warren Cat, 106.18, Parts; 224, Circuit Engineering District #8, 1894.00, Signs; 225, Kelle Oil Company, 827.50, Fuel; 226, Cross Oil, 20416.64, Fuel; 227, Wells Construction, 777.44, GRAVEL; 228, AT&T, 73.34, Billing; 229, AT&T, 173.14, Billing; 230, City of Blackwell, 594.92, Billing; 231, Zee Medical Inc., 48.30, Medical Supplies; 232, Schieber, Dee, 112.11, Mileage; 233, OK Office Of State Finance, Fund 295, 95000.00, Reimbursement;          Jail Cash Fund: 15, Western Plains Youth & Family, 821.80, Juvenile Detention;                PBA: 4, Caskey Pest Control, 44.00, Pest Control; Reimburse: 4, Staples, 336.94, Office Supplies;         Serv.Fee: 41, Galls Inc., 594.39, Gear; 42, Fries, LaDonna, 72.00, Juvenile Transports; Drug Court: 9, Farha Wholesale Co., 74.00, Towel dispenser; 10, Test Medical Symptom @ Home Inc, 105.45, Parts; 11, American Drug Screen Corp, 47.08, Drug test kits; 12, Lowes Building Center, 12.48, Cleaning Products; 13, Watchguard, 157.50, Monitoring; 14, Bluing Products Inc, 68.95, Bluing; 15, OK Court Services Inc, 5084.44, Coordinator & Administrator Fees; County Bridge & Road Improvement: 5, Circuit Engineering District #8, 9577.00, Bridge Project; County Sales Tax Fund: 78, Fuelman Of Oklahoma, 346.16, Blanket; 79, AT&T, 375.25, Router; 80, OK Natural Gas, 1050.89, Billing; 81,Verizon Wireless, 260.96, Billing

 

            Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.].   

 

There being no other business, motion was made by Schieber and seconded by Rowe to adjourn, 9:50 a.m.  Motion carried:  Schieber, aye; Rowe, aye; Austin, aye.

 

 

 

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Approved this 29th day of August, 2011.

 

                            _____________________________

                 STEVE AUSTIN, CHAIRMAN

                                         

                                                              _____________________________

                 DEE SCHIEBER, MEMBER

              

                _____________________________

     TYSON ROWE, MEMBER

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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